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MAPPA D
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Confidentiality Statement
In working with offenders, victims and other members of the public, all agencies have agreed boundaries of confidentiality. The information contained in these MAPPA meetings respects those boundaries of confidentiality and is shared under an understanding that:
1) The meeting is called in circumstances where it is felt that the risk presented by the offender is so great that issues of public or individual safety outweigh those rights of confidentiality.
2) These minutes are closed under the Freedom of Information Act 2000 under one or more of the following reasons:
a) Investigations and proceedings by Public Authorities (s.30(1)(B));
b) Health and safety (s.38);
c) Personal information (s.40);
d) Information provided in confidence (s.41).
3) The discussions and decisions of the meeting take account of Article 8.2 of the European Convention on Human Rights, with particular reference to:
a) Public safety;
b) The prevention of crime and disorder;
c) The protection of health and morals;
d) The protection of the rights and freedom of others.
All documentation will be marked RESTRICTED.
An attendee receiving the minutes is entitled to share them as necessary within his or her own agency, but should not share the minutes widely within the agency, or with anyone outside the agency, unless this has been agreed at the MAPPA meeting or, if later, by the Chair of the meeting. Minutes should be kept in the RESTRICTED or CONFIDENTIAL section of agency files.
If further disclosure with another agency with whom you have links is felt essential, permission should be sought from the Chair of this MAPPA meeting and a decision will be made (share on a need-to-know basis, share information which is proportionate and necessary) as to what information can be shared.
Diversity Statement
The work of MAPPA is committed to equal access to services for all groups, particularly in relation to race, gender, age, religious belief, sexual orientation and disability, and to ensuring that policies and procedures do not draw on stereotypical assumptions about groups or contain any elements that will be discriminatory in outcome. In undertaking its work, the agencies involved in MAPPA will be sensitive and responsive to people's differences and needs and will integrate that understanding into the delivery of its function in order to ensure that nobody is disadvantaged as a result of their belonging to a specific social group.
Name of Area:
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Date of Meeting:
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By signing this form you are agreeing to abide by the confidentiality statement which is displayed at this MAPPA meeting.
Organisation:
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Role:
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Name:
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Signature:
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Telephone:
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Email:
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Cases attended for:
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Organisation:
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Signature:
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Cases attended for:
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Organisation:
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Name:
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Signature:
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Email:
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Cases attended for:
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Organisation:
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Role:
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Name:
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Signature:
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Email:
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Cases attended for:
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MAPPA F: Offender Information Sharing Report
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1. ESTABLISHMENT / MEETING DETAILS
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Proposed release address:
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Prison transfer history:
Give dates and names of establishments held at during current sentence – include reasons for move if significant
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Conditional Release Date:
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Release on Temporary Licence:
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5. To be completed for FOREIGN NATIONALS only
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Recorded with Home Office Immigration Enforcement?
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Home Office number (if known)
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Offender subject to deportation?
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Offender appealing against deportation?
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Offender to remain in prison custody after completion of sentence?
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Offender assessed by DEPMU as suitable for immigration removal centre?
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6. PRISON CONTRIBUTION TO ASSESSMENT (see guidance notes at the end)
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Offender supervisor and supervision details:
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Conduct and behaviour in custody:
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Offending behaviour work:
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Physical and mental health issues:
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Other diversity considerations:
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Domestic abuse issues:
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Vulnerabilities and risk of suicide or
self-harm:
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Social visitors / telephone calls and correspondence:
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Restrictions:
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Security information:
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Summary of main risks identified:
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7. LIST REPORTS WHICH HAVE BEEN ATTACHED
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9. REPORT WRITER DETAILS
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Name:
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Grade:
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Office:
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Telephone number(s):
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Email address:
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10. COUNTERSIGNING MANAGER TO COMPLETE
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Name:
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Grade:
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Office:
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Telephone number(s):
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Email address:
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SUPPORTING GUIDANCE FOR COMPLETING MAPPA F
Please use this guidance when producing a report in the form of MAPPA F. This guidance is not intended to be prescriptive or exhaustive, but suggests issues for consideration.
Offender supervisor and supervision details
Include full name of offender supervisor, how long the offender has been managed by current offender supervisor, how many times the offender supervisor has met the offender.
Does the offender have any concerns at the time of writing this report?
Does the offender supervisor have any concerns at the time of writing this report?
Comments about how responsive or cooperative the offender is with the supervisor.
Conduct and behaviour in custody
Comment on adjudications – what are the adjudications for? Proven or not?
Feedback from wing or houseblock staff about the offender?
Behaviour compacts? (Provide details.)
Reasons for Incentive and Earned Privilege Level (IEP), if other than standard.
Does the offender display any behaviour in custody which is linked to his or her offending?
Who does the offender associate with in custody? Consider whether he or she has friendships with those who have similar offences. Does he or she actively seek out these friendships? If relevant to risk, list full name, PNC number, DOB of known associates.
Does the offender undertake any work whilst in custody? Comment on his or her motivation.
Have there been any attempts to condition or manipulate staff?
Is the offender’s choice of television programme or reading material relevant to risk or offence?
Are there any known alcohol or drug issues? If so, what is the feedback from the relevant drug services or Carats?
Offending behaviour work
Provide details of offending behaviour work. Comment on the offender’s engagement in these programmes.
Comment on completed and incomplete programmes.
Give reasons for any incomplete programmes.
Physical and mental health issues
Details of any impairments or disabilities (physical or mental) which are relevant to risk.
Has the offender been assessed for mental health issues? Comments from Mental Health In Reach team if relevant to risk.
Has a psychological or a psychiatric assessment taken place? Attach report.
Other diversity considerations
Are there concerns around the offender’s sexuality which are relevant to risk?
Is the offender in a sexual relationship with other prisoners?
Are there any gender identity considerations?
Does religion or the practice of a religion whilst in custody impact on the offender’s behaviour? Are there any concerns relevant to risk around this?
Has the offender displayed any homophobic, racist, or extremist attitudes whilst in custody?
Is the offender a racially-motivated offender?
Domestic abuse issues
Is the offender a perpetrator or a victim of domestic abuse?
Consider other aspects of domestic abuse, i.e. domestic violence, false marriage, under-age marriage, female circumcision and honour killing. Has there been any activity, correspondence etc whilst in custody to suggest that domestic abuse in an issue in the offender’s life or those the offender is in contact with?
Vulnerabilities and risk of suicide / self-harm
Provide open and closed dates of Assessment Care in Custody Teamwork (ACCT) document.
Give details of previous suicide attempts, self-harm and known triggers.
Has the offender been victimised by other prisoners? Any bullying, exploitation etc?
Has the offender been segregated for his or her own protection during the sentence?
Social visitors / telephone calls and correspondence
Who has been visiting the offender? How often? What is the relationship to the offender?
Have there been any incidents in the visit hall to cause concern?
Whom does the offender telephone?
Does the offender make an excessive amount of calls? If so, to whom?
Does the offender correspond with any ex-prisoners? Is the offender in correspondence with any organisations that cause concern? With whom does the offender correspond in writing?
Restrictions
Is the offender subject to restrictions whilst in custody? Under Harassment Procedures Apply (HPA), safeguarding children or vulnerable adults, SOPOs, other court orders etc?
If the offender is subject to child contact procedures, has the offender applied for contact with any children? Give details of relationship, name, and date of birth. Has this been approved or not?
Has a member of the public applied to have no contact from the offender? Provide details.
Has the offender tried to breach any restrictions whilst in custody? What has been the offender’s attitude towards these restrictions?
Has the offender attempted to contact his or her victim?
Has the offender tried to contact a member of the public via another prisoner?
Security information
Provide a summary of SIRs and dates.
Include relevant risk information from Mercury
Potential for radicalisation and extremism? (CTU Officer input – High Secure Estate only.)
Summary of main risks identified
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Summarise the main risk issues underlying this report.
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Use this box to include any additional information that would help the MAPP meeting in devising a management plan for this offender.
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Provide information or express any concerns you have about this offender which is not covered by the above sections in this report.
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Include details of release plans or accommodation issues.
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MAPPA LEVEL 1 TRANSFER
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MAPPA G
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Name of MAPPA Area SENDING:
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Name of MAPPA Area RECEIVING:
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To be completed by:
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Offender Manager / Supervisor Responsible in SENDING area
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To be sent via secure email to:
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Local MAPPA Co-ordination Unit / Co-ordinator
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Name of Offender:
Date of Birth:
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Step 1: Legality
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Is the nominal a MAPPA Offender?
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(Please note that offenders can only be identified in one of the three Categories at a time. Offenders can only be considered for Category 3 if they do not meet the criteria for Category 1 or Category 2. Offenders only fall into Category 2 if they do not meet the criteria for Category 1. However, an offender who ceases to meet the criteria of one Category can be identified in a different category if they meet the relevant criteria.)
C
ategory 1. Registered Sex Offender (RSO) (W/M marker shown on PNC)
Schedule 3 SOA 2003:
C
ategory 2. Violent Offender and other Sexual Offender
Murder or Schedule 15 of CJA 2003:
sentenced to custody for 12 months or more (including indeterminate and suspended sentences)and on licence*, or
s37/41 restricted hospital order patient conditionally discharged from hospital, or s37 unrestricted hospital order patient discharged from hospital on a community treatment order
Subject of a Disqualification Order
*This includes persons sentenced to 12 months or more who are also the subject of a s47 transfer to hospital or a s45A hospital direction who have been discharged from hospital (such persons may be subject to a Community Treatment Order while also on licence. MAPPA eligibility as a Cat 2 ends when the sentence expires).
C
ategory 3. Other ‘dangerous’ offender
The offender:
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must have been convicted/cautioned for an offence that indicated they are capable of causing serious harm to the public, and
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poses a current risk of serious harm to the public that requires multi-agency management at Level 2 or 3
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Step 2: Screening process used to decide level of management
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Do two or more agencies need to meet and actively collaborate to develop and implement a Multi-Agency Risk Management Plan? (If Police and Probation are involved, then three or more agencies – unless extra police resources need to be committed and/or actively co-ordinated)
For Mental Health patients: as above and/or does the Care Programme Approach (CPA) process need to be reinforced in order to manage the risk?
Level 2 or 3 (Active Multi-Agency Management) should ‘add value’ to the management of the offender (i.e. Answer the question, “what is it that the increased level of management will additionally provide to the effective management of this case?”)
Issues and questions to be considered regarding L2 or L3 include:
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does the offender/patient pose a current, active risk of serious harm to others?
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is the amount and level of information available within different agencies such that a discussion will facilitate a better understanding?;
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is there a need to explore and reach a consensus (or record a formal difference) between agencies about the level of risk or risk management?;
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does the complexity of the case need a more co-ordinated approach to ensure agencies are clear about their respective roles and responsibilities?;
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would active multi-agency management assist in brokering the engagement of other agencies and services in developing a risk management plan?;
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for mental heath patients;
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is the nature of the risk such that it cannot be effectively managed through the CPA process?
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is it likely that a tribunal might lead to discharge against the recommendation of the treating team?
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Would multi-agency management improve or expedite referrals for services under other agencies’ procedures?;
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would it support priority access to limited or specialist resources?;
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it is necessary to plan more complex third party disclosure (e.g. where there may be personal or community repercussions?;
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is there a need to plan for media or community impact/interest?;
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does the case require middle/senior management oversight outside normal processes?;
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are there any other issues that warrant a multi-agency approach?
In light of these considerations does this case require active Multi-Agency Management at MAPPA Level 2 or 3?
Yes: proceed to step 3.
No: the case can be managed at Level 1 (Ordinary Agency Management).
This decision should be endorsed by your line manager (or representative)
– see step 4.
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Step 3:
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Is the case likely to attract a high level of media scrutiny and/or public interest in the management of the case and is there a risk of public confidence being damaged?
If ‘yes’: consider referral to Level 3
If ‘no’: does the case
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require input from a senior manager due to complexities (e.g. cross border issues)?, or
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does the likely seriousness and the imminence of the risk or the complexity of the case require input from special or higher level resources, perhaps at short notice, that can only be committed by senior managers?
Yes: consider referral to Level 3.
No: refer to Level 2.
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Step 4:
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Discuss this transfer with your line manager.
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ecision not agreed:
Reason/s ……………………………………
Decision endorsed by line manager
Retain at Level 1, Ordinary agency management.
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efer into MAPPA (Level 2 or 3).
Offender Manager …………………..................... Date ………………….
Line manager …..…………………………………. Date …………………..
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Step 5: Why transferring?
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Please ensure you cover in this section, why the risk can be managed better in the receiving area?
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INITIAL NOTIFICATION OF MAPPA-ELIGIBLE OFFENDER (YOT)
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MAPPA H
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Responsible YOT supervisor:
Please complete sections 1 to 5 of this form and send it to your local MAPPA Co-ordinator 6 months before the release of a MAPPA offender
MAPPA Co-ordinator:
If you have any relevant information about this offender, please complete section 6 of this form and send it to the referring agency.
1. CATEGORY OF OFFENDER
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The offender must fall into one of the MAPPA Categories summarised below. Please state which one applies.
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1. Registered sexual offender
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YES / NO
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2. Violent or other sexual offender who has been sentenced to 12 months or more custody for a Schedule 15 offence under the Criminal Justice Act 2003 and is transferred to hospital under s.47/49 MHA 1983, or is detained in hospital under s.37 with or without a restriction order under s.41
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YES / NO
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3. Other dangerous offender – has been cautioned for or convicted of an offence which indicates that he or she is capable of causing serious harm AND which requires multi-agency management. This might not be for an offence under Sch.15 of the Criminal Justice Act 2003.
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YES / NO
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2. OFFENDER INFORMATION
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Last name:
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First name:
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Date of birth:
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Aliases:
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Last known address:
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Gender:
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Ethnicity:
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3. CONVICTION / CAUTION INFORMATION
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Index offence:
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Date of conviction / caution:
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Sentence:
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4. VICTIM CONCERNS
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Is the victim known to the victim contact scheme?
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YES / NO
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If YES:
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Please state what information has been provided
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5. NOTIFYING AGENCY INFORMATION
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Referring agency:
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Name:
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Grade:
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Office:
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Telephone number(s):
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Email address:
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Date sent to MAPPA Co-ordinator:
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6. INFORMATION HELD BY MAPPA CO-ORDINATOR
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Is there any information known to MAPPA, including information held on ViSOR regarding this offender, to help manage the risk he presents to the public?
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YES / NO
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If YES:
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Please confirm that the information has been passed to the referring agency
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Date information sent
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INITIAL NOTIFICATION OF MAPPA-ELIGIBLE PATIENT (MENTAL HEALTH)
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MAPPA I
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