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AUDIT OF LEVEL 2 AND LEVEL 3 MEETINGS
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MAPPA L
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Score:
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4 = Excellent
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3 = Satisfactory
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2 = Unsatisfactory
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1 = Poor
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Please score every box.
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AUDITOR’S DETAILS
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Name:
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Agency:
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2. DETAILS OF MEETING BEING AUDITED
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Date:
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Level:
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No. of cases discussed:
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Name of Chair:
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Agency:
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Rank:
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3. ARRANGEMENTS FOR THE MEETING
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Score
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Attendees were provided with joining instructions before the meeting
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Attendees were provided with relevant paperwork (including details of the referral and minutes of previous meetings)
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Attendees were properly welcomed at the venue
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The layout and environment of the meeting room were appropriate
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Comments:
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4. HOW THE MEETING WAS CONDUCTED
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The meeting began at the stated time
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The purpose and objectives of the meeting were clearly stated at the outset
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Attendees introduced themselves and their role
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Either the Confidentiality and Diversity Statement was read, or attention was drawn to the displayed copy / copies
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Discussion time was allocated in a way which was consistent with their importance, urgency and complexity
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Unhelpful comments were discouraged and inappropriate digressions were avoided
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The Chair encouraged each attendee to contribute effectively
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Any dissent was noted, with the meeting agreeing how to proceed, and the decision recorded where appropriate
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Comments:
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5. RISK ASSESSMENT
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Score
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The Chair ensured that victim and potential victim issues were addressed
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The Chair ensured that diversity issues were identified and addressed
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The Chair presented information and summarised clearly at appropriate points during the meeting (comprehensively addressing all identified risk of serious harm factors)
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The meeting properly considered whether disclosure of information should be made, identifying reasons for the decision reached and showing what alternatives had been considered
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The meeting properly considered whether the case required level 2 / 3 management
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Comments:
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6. RISK MANAGEMENT
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Score
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The Chair identified any new protective, restrictive and rehabilitative interventions which would assist in a reduction in the risk of serious harm posed
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The MAPPA Risk Management Plan addressed the risk of serious harm factors raised in the meeting
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All actions were SMART with identified owners
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A review date was set, where appropriate
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Where previous actions had been allocated and not completed, appropriate remedies were sought
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Comments:
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7. OVERALL ASSESSMENT
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Score
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This was a well-managed MAPPA meeting
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The right people attended to allow the MAPP arrangements to function effectively
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The meeting was chaired effectively
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Comments:
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8. AUDITOR’S ADDITIONAL COMMENTS
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MINUTES EXECUTIVE SUMMARY
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MAPPA M
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Summary of information from up to the last 10 MAPPA level 2/3 meetings
The MAPPA meeting minutes are likely to include personal, confidential third party (including victim), and operationally-sensitive information, and are therefore not suitable for full disclosure. Please delete sections not appropriate to disclose.
1. OFFENDER INFORMATION
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Last name:
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First name:
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Date of birth:
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Last known address:
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2. REFERRING AGENCY
This information can be cut and pasted from the MAPPA A referral
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Date of referral:
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Reason for referral:
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3. OVERVIEW OF MAPPA MEETINGS
Provide information from the most recent minutes and up to nine previous meetings, with the meeting dates
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Diversity considerations linked to risk of serious harm:
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Assessment of risk of serious harm:
(give details if this changed during the course of MAPPA meetings)
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Level of MAPPA management:
(give details if this changed during the course of MAPPA meetings)
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Reason for inter-agency management:
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Did disclosure take place at any point during MAPPA level 2/3 management?
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YES / NO
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If YES, to whom was it made and when?
(give details of each occasion)
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4. OUTLINE MAPPA RISK MANAGEMENT PLAN
Provide information from the most recent minutes and up to 9 previous meetings, with the meeting dates. Additional rows can be inserted for each meeting, if required
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Agency actions to manage risks of serious harm:
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5. CURRENT MAPPA STATUS
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Is the offender still managed at MAPPA level 2/3?
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YES / NO
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If case is no longer managed at level 2 or level 3, give reasons:
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6. ADMINISTRATION
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Agency which chaired MAPPA meetings and the date(s) of the meeting:
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Name of MAPPA Co-ordinator:
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Telephone number:
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Email address:
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Date summary provided:
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NOTIFICATION OF MAPPA SERIOUS FURTHER OFFENCE
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MAPPA N
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Stage 1: Identification and notification to MAPPA Co-ordinator
1. DETAILS OF OFFICER / STAFF COMPLETING
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Name:
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Grade / Rank:
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Telephone number:
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Email address:
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Date form sent to MAPPA Co-ordinator:
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2. OFFENDER INFORMATION
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Last name:
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First name:
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Middle name:
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Alternative name(s):
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Date of birth:
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Gender:
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Ethnicity:
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Address (at time of charge):
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Postcode:
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PNCID number:
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3. DETAILS OF CHARGE
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Date of offence:
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Date of charge:
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Type of offence (e.g. violent or sexual):
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Act and section:
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Brief details of offence:
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Date of first court appearance:
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Name of court:
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4. VICTIM DETAILS
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Number of victims:
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Gender of victim(s):
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Age of victim(s):
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Known to offender:
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Relationship, if known:
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Once sections 1–4 have been completed, send this form to the MAPPA Co-ordinator within five days of charge.
Stage 2: Notification to SMB
5. DETAILS OF MAPPA CO-ORDINATOR / AREA CONTACT
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Name:
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Police Force / Probation Trust:
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Telephone number:
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Email address:
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6. MAPPA OFFENDER INFORMATION
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ViSOR reference:
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Index offence:
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Date of index offence:
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MAPPA Category:
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MAPPA level:
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Agency lead:
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Offender under probation supervision?
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YES / NO
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If YES, give details:
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7. MAPPA SERIOUS CASE REVIEW RECOMMENDATION
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Does this case require a mandatory MAPPA SCR? (Give reasons):
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Does this case require a discretionary MAPPA SCR? (Give reasons):
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Date form sent to the SMB Chair:
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Once sections 5–7 have been completed, send this form to the SMB Chair within 5 days.
Stage 3: Confirmation that MAPPA SCR will take place
8. DETAILS OF SMB CHAIR AND MAPPA SCR LEAD
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Name of SMB Chair:
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SMB Area:
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Grade / Rank:
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Telephone number:
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Email address:
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Name of MAPPA SCR Lead:
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Grade / Rank:
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Telephone number:
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Email address:
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Agency:
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Does this case require a mandatory MAPPA SCR? (Give reasons):
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Does this case require a discretionary MAPPA SCR? (Give reasons):
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Date form sent to OMPPG:
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Once section 8 has been completed, send this form to OMPPG (via MAPPA@noms.gsi.gov.uk) within 5 days.
Stage 4: Acknowledgement by OMPPG
9. DETAILS OF OMPPG CONTACT
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Name of OMPPG contact:
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Telephone number:
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Email address:
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OMPPG reference:
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Date form sent to SMB Chair and MAPPA Co-ordinator:
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