Project Document The gef small Grants Programme Fourth Operational Phase (gef-4) July 2007 – June 2010 The gef small Grants Programme Fourth Operational Phase (gef-4) Table of Contents
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ANNEX 6 GEF Small Grants Programme: GEF SGP Steering Committee Terms of Reference Background The GEF Small Grants Programme was launched in 1992 following the principle that global environmental solutions are usually only sustainable if local populations are actively involved and direct community benefits and ownership are generated. Starting with just 22 countries, SGP has – with the full support of the GEF Council and recipient countries - expanded to 105 participating countries by Year 2 of its Operational Phase 3 (2005 – 2007) making it truly a GEF global program. The main objectives of the GEF Small Grants Programme are:
To achieve these objectives, SGP country programmes are managed in a highly decentralized and country-driven manner through multisectoral National Steering Committees (NSCs) that includes high level government representatives, NGO/CBO members, academe, the private sector, and other donors. The NSCs are in-charge of guiding the development and implementation of SGP Country Programme Strategies (CPS) and approval of grants for projects. National Coordinators and Programme Assistants facilitate and support the fully voluntary work of NSC members. At the global level, UNDP implements SGP on behalf of the GEF partners with UNOPS as the Executing Agency. UNDP Country Offices provide administrative support on behalf of UNOPS and provide strategic support as a member of the National Steering Committee. The small SGP Central Programme Management Team (CPMT) in New York provides day-to-day global management. SGP’s status as a GEF Corporate Programme started during its second Operational Phase (1999-2004) and since then SGP reports to the GEF Council - through both the GEF Secretariat and UNDP - on its progress and plans through its annual replenishment proposals. In SGP Operational Phase 3, during 2005-2006, strategic guidance was provided through an Operational Consultations Group chaired by GEFSEC with UNDP, UNEP and the World Bank as members. Now, however, SGP will be strategically guided by a GEF SGP Steering Committee. Role and Structure of the GEF SGP Steering Committee The GEF SGP Steering Committee is chaired by the GEF CEO and its members comprise senior-level representatives of GEFSEC, UNDP, UNEP, the World Bank, African Development Bank (AfDB), Asian Development Bank (AsDB), Inter-American Development Bank (IADB), European Bank for Reconstruction and Development (EBRD), Food and Agriculture Organization of the United Nations (FAO), International Fund for Agricultural Development (IFAD), United Nations Industrial Development Organization (UNIDO) and the GEF NGO Network and has the following responsibilities:
The GEF Secretariat will schedule a GEF SGP Steering Committee Meeting before each GEF Council Meeting. Formal meeting agendas are approved by the GEF Secretariat based on input provided by the Global Manager and the IAs as requested. A written record is kept of Steering Committee meetings. These meeting minutes are prepared by the SGP Global Manager who will be the Secretary of the Steering Committee, and the minutes will be reviewed and endorsed by all Committee members. The Global Manager communicates regularly with the Members of the Committee by email and telephone to implement Steering Committee decisions or agreements. In case of need for critical decisions in-between meetings of the Steering Committee, the Global Manager will seek the guidance of the GEF CEO who is Chair of the Steering Committee. Role and Structure of SGP Central Programme Management Team Based on strategic guidance provided by the GEF CEO and based upon decisions and agreements resulting from Steering Committee meetings, the SGP Central Programme Management Team (CPMT) based at UNDP/GEF in New York together with the UNOPS SGP Cluster is responsible for the day-to-day management of the programme on behalf of the programs’ partners. CPMT operates as a team and is comprised of a Global Manager, a Deputy Global Manager, three Programme Officers (for Biodiversity, Climate Change, and IW/LD/POPs), a Knowledge Facilitator and two Programme Assistants. CPMT and the UNOPS Cluster staff are also organized into Regional Teams with selected Senior National Coordinators to provide fast response to routine requests and queries from country programmes. Reporting Arrangements: The Global Manager reports directly to the CEO of the GEF Secretariat as a primary supervisor on substantive matters and to the UNDP/GEF Executive Coordinator as a secondary supervisor on administrative and financial matters. The rest of the CPMT staff and the Country Teams (presently comprising 81 National Coordinators/Subregional Coordinators and 81 Programme Assistants) report to the Global Manager. ANNEX 7 GEF Small Grants Programme: Monitoring and Evaluation Chart 
ANNEX 8 GEF Small Grants Programme: Guidelines for Use of Core and RAF funds 
ANNEX 9: APPROVED BUDGETS FOR YEARS 1 AND 2 OF SGP OP3 (1) Approved Programme Budget for year 1 of the Third Operational Phase (OP3)
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