Environmental Management Framework (emf) coastal embankment improvement project phase-i project (ceip-i) April 29, 2013 Dhaka Bangladesh Water Development Board Ministry of Water Resources Government of the People’s Republic of Bangladesh

Appendix 8 Terms of Reference for Initial Environmental Examination (IEE) of Sub-Projects under CEIP

Bangladesh Water Development Board (BWDB) requires conducting Initial Environmental Examination (IEE) for first phase selected 17-20 coastal polders under CEIP project, as per the DOE and World Bank guideline. The IEE reports will be submitted to DOE for obtaining clearance as well as suggestions on further environmental impact assessment. The IEE study should be conducted according to following scope of works.

Main objective of the IEE study to identify possible environmental impacts and mitigation measures and preparing environmental management plan, which will help to implement the sub-projects in environmental friendly manner.

1. 
   Design and conduct environmental screening to collect the baseline information on the physical, biological and socioeconomic characteristics in each first phase selected 17-20 Coastal Polders. The baseline data collection should take into account the existing and proposed coastal polders rehabilitation in the area so that cumulative impacts can be assessed. The consultant will ensure that primary data and laboratory testing (for ex: soil testing, air quality, flora, fauna, etc.) are collected for the necessary parameters at all sites. Based on the field visit baseline data needs to be cross checked with secondary sources, if available. Include information on any changes anticipated before the project commences (e.g., water logging). This section should indicate the accuracy, reliability and sources of the data and consequences for assessing impacts and their mitigation;
   
2. 
   Conduct detail public consultation in the polder areas with local NGOs, public, civil society and other relevant stakeholders;
   
3. 
   Suggest mitigation measures to reduce negative impact including cumulative impacts, where appropriate, due to project location, and related to project design, construction, and operations. Potential environmental enhancement measures and additional considerations will also be covered;
   
4. 
   Prepare a general environmental monitoring plan for the proposed polders which will describe the impacts to be monitored, and time, location and frequency of monitoring activities, and person/authority to carry out the activity. The tentative environmental monitoring and mitigation costs should also be described;
   
5. 
   Prepare an IEE report for each of the first phase selected polders. The report will incorporate the findings from Environmental Screening.
   

IEE report should be prepared as per following structure.

1. 
   Executive Summary
   
2. 
   Introduction: This section will include (i) purpose of the report and (ii) extent of the IEE study.
   
3. 
   Description of the Project: This section will provide a brief but clear picture about (i) type of project; (ii) category of Project; (iii) need for project; (iv) location (use maps showing general location, specific location, and project site); (v) size or magnitude of operation;(vi) proposed schedule for implementation)
   
4. 
   Description of the Environment: This section will provide sufficient information on the existing environmental resources in the area affected by the project, including the following:
   

5. 
   Screening of Potential Environmental Impacts and Mitigation Measures: Mitigation measures, where appropriate, will also be recommended to address environmental problems due to project location, and related to project design, construction, and operations as well as cumulative impacts of the project. Potential environmental enhancement measures and additional considerations will also be covered.
   
6. 
   Analysis of Alternatives: This section will describe the alternative options of the project interventions and their impacts. Also the justification for selection of best alternative should be explained here.
   
7. 
   Institutional Requirements and Environmental Monitoring Plan: The environmental monitoring plan will describe the impacts to be monitored, and when and where monitoring activities will be carried out, and who will carry them out. The environmental monitoring and mitigation costs should also be described.
   
8. 
   Public Consultation and Information Disclosure: This section will describe the process undertaken to involve the public in project design and recommended measures for continuing public participation; summarize major comments received from beneficiaries.
   
9. 
   Findings and Recommendations: This section will include an evaluation of the screening process and recommendation will whether significant environmental impacts exist needing further detailed study or EIA. If there is no need for further study, the IEE itself may need to be supplemented by an EMP. If an EIA is needed, then this section will include a brief terms of reference (TOR) for the needed follow-up EIA, including approximate descriptions of work tasks, professional skills required, time required, and estimated costs.
   
10. 
    Conclusions: This section will discuss the result of the IEE and justification.