Appendix A4 Mid-term Evaluation Report (February 2003) Introduction

Appendix B5 Tasks for project staff, consultants, subcontractors, civil society organizations, and the technical advisory group

1. 
   Take overall responsibility for all project activities and for coordination with related activities by other governmental and non-governmental organizations.
   
2. 
   Discuss project implementation with the National Project Coordinator (NPC) and the Chief Technical Adviser (CTA) at least once per month, and assist with solution of any problems
   
3. 
   Assist the NPC and CTA in making necessary contacts for pursuing policy and legislation aspects of the project at the central government level
   
4. 
   Certify the annual and quarterly work plans for the project and request quarterly advance payments from UNDP CO according to the approved National Execution (NEX) procedures
   
5. 
   Be responsible and accountable for advance funds received and submit required financial reports to UNDP CO
   
6. 
   Represent the State Forestry Administration in official meetings regarding the project
   
7. 
   Ensure that there is a clear and unambiguous decision-making process for project implementation so that project activities are planned well in advance and necessary funds, personnel and equipment are provided in good time for implementation of project activities at provincial, site and national levels.
   

1. 
   Ensure smooth implementation of the project in accordance with the project document and the NEX procedures. In particular, establish good administrative procedures for coordination of the work of the provincial and site level project staff and ensure that the different parts of the project work well towards a common goal.
   
2. 
   Report regularly to the NPD and the project desk-officer at UNDP CO on project progress, and request help when required
   
3. 
   Receive, collate, and analyse SMO and HPMO quarterly work plans and financial reports and prepare, with assistance from the CTA, the combined project quarterly work plans and requests for financial advances for submission by the NPD to UNDP CO according to the schedule shown in the Project Revision Document.
   
4. 
   Prepare TOR for project staff, consultants and subcontractors.
   
5. 
   Review and assess project expenditure against the advance requests and work plans.
   
6. 
   Oversee maintenance of a “shadow budget” and preparation of budget revisions by the accountant
   
7. 
   Assist CTA with preparation of detailed annual reports (PIR/APR)
   
8. 
   Assist UNDP CO with organization of the annual tripartite review (TPR).
   
9. 
   Facilitate the work of International and National Consultants and United Nations Volunteers.
   
10. 
    Supervise project personnel, certify attendance sheets, and oversee the establishment and operation of a project personnel performance assessment scheme.
    
11. 
    Maintain good communication with SFA and other agencies with which the project works and interacts and advise the CTA of any relevant activities or events.
    
12. 
    Assist project staff to gain effective cooperation with central and local government institutions and with civil society organizations and educational institutions.
    

1. 
   Provide technical advice to all project staff and partners, on wetland biodiversity conservation, capacity development, project design, project implementation and management.
   
2. 
   Contribute directly in areas of his/her expertise to training courses, workshops and other technical meetings.
   
3. 
   Provide on-the-job training, guidance and mentoring to project staff and counterparts
   
4. 
   Oversee and participate in preparation of project and individual work plans and progress reports, undertaking field missions for this purpose at his/her discretion
   
5. 
   Participate in annual joint missions with UNDP staff as part of the project’s adaptive management approach.
   
6. 
   Oversee the preparation of the quarterly advance requests and work plans submitted to UNDP CO.
   
7. 
   Oversee the process of recruitment of project staff, consultants and subcontractors, the preparation of their Terms of Reference and subsequent supervision and assessment of performance.
   
8. 
   Facilitate proper communication and coordination between project initiatives in different places and between project staff, counterparts, consultants and subcontractors where appropriate.
   
9. 
   Provide specific technical assistance with respect to arrangements for training courses, study tours and internships.
   
10. 
    Provide written assessments of major project reports and other products.
    
11. 
    Establish contacts and links with relevant organizations, research and educational institutions, networks and individuals outside the project and encourage project staff and partners to follow up where required
    
12. 
    Facilitate smooth links between the project office and UNDP CO, UNDP GEF, UNOPS and any third party donors to the project, and communicate with them as required both formally and informally.
    
13. 
    Communicate with UNDP GEF senior personnel and project staff in other countries, in particular to exchange information, ideas, experiences, lessons learned and information.
    
14. 
    Participate, where appropriate, in meetings and working groups relevant to the project's objectives.
    
15. 
    Oversee a series of technical seminars organized by the project in Beijing
    
16. 
    Draft the annual Project Implementation Review/Annual Project Report and oversee its completion.
    
17. 
    Prepare quarterly reports on project implementation with details of activities, a brief summary of project progress, identification of any problems in project implementation, and recommendations for any responses required.
    
18. 
    Convene quarterly meetings between UNDP CO and SFA with additional participants as thought necessary, to discuss and respond to the CTA’s Quarterly Reports.
    

1. 
   Take charge of project extension and publicity including but not limited to the following:
   
   • 
     Be responsible for the project website design and operation, organize necessary changes to the current design, and ensure that the website is kept up to date with recent developments on the project and in related fields and that it is easily accessible in China and worldwide
     
   • 
     Edit a monthly internal project news sheet for distribution by email
     
   • 
     Edit a printed quarterly project newsletter including contributions solicited and gathered from project staff, consultants and partners and others
     
   • 
     Develop knowledge sharing practices between national, provincial and site levels within the project, between SFA and other relevant agencies (including commercial, governmental and civil service) and relevant donor-funded and government-funded projects.
     
2. 
   Be responsible for collection of news and documents relevant to the project by using the internet and a network of contacts, including government agencies and national programmes. Ensure mutual exchange of information between the project and relevant government agencies.
   
3. 
   Act as liaison for the project with the press, including newspapers, TV and radio and ensure that the project gains appropriate publicity in the media
   
4. 
   Assist the project in gaining a reputation as an excellent and valued centre for exchange of information on wetlands in China in the broadest sense. Assess this reputation by the number of enquiries and visits received from specialists and others.
   

1. 
   Maintain daily communication with the provincial project offices and respond promptly to requests for information, equipment and assistance, and for passing on of messages to other project staff.
   
2. 
   Draw up and maintain up to date the project staffing table, including consultants, and prepare monthly travel plans.
   
3. 
   Keep current list of addresses and home and office telephone numbers for all consultants and project staff members.
   
4. 
   Carry out copy typing/word processing when required
   
5. 
   Keep copies of the current versions of the UNDP General Administration Manual and the NEX Manual and amend according to lists of revisions sent out by UNDP.
   
6. 
   Record and file incoming and outgoing memos, letters, faxes and e-mails, including attached documents, ensuring adequate back-up facilities for electronic archives and reasonable balance between paper and electronic archiving practices.
   
7. 
   Maintain administrative files of the project in an orderly fashion
   
8. 
   Update and maintain the office computer network and database so that files are backed up regularly and all project reports and other documents are easy to locate and can be produced quickly in paper and electronic versions on demand.
   
9. 
   Keep minutes of project meetings and write them up afterwards.
   
10. 
    Translate written materials from English to Chinese and from Chinese to English and submit the translations in printed and/or electronic form as required
    
11. 
    Interpret for project staff and consultants and for visitors to the project, as required
    
12. 
    Review translated documents received from translators working for the project on contract and either return for revision or revise in house as appropriate
    

1. 
   Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data.
   
2. 
   Prepare recurring reports as scheduled and special reports as required for budget preparation, audits and other reasons.
   
3. 
   Maintain the office inventory (expendable and non expendable items) and prepare the annual inventory report.
   
4. 
   Prepare budget revisions to reflect previous and planned expenditure.
   
5. 
   Be responsible for payments and supervise the Administrative Assistant in his/her duties as cashier
   
6. 
   Advise and assist project staff on their allowances, salaries, travel claims and other financial matters.
   
7. 
   Ensure good collaboration on budgets and accounting between the GEFWPO, UNDP CO, UNDP GEF, the National Project Director, the project field offices (provincial and site level), and UNOPS
   
8. 
   Maintain liaison with banks in Beijing and the provinces to ensure smooth operation of the project bank accounts.
   
9. 
   Give basic instruction in accounting procedures to consultants and recipients of small grants and subcontracts.
   
10. 
    Facilitate the annual audit.
    

1. 
   Keep control of stationery and office supplies and distribute to office staff as necessary.
   
2. 
   Assist consultants and staff members to arrange their accommodation and travel
   
3. 
   Coordinate use of the office vehicle, monitor drivers' log sheets, and maintain vehicle records.
   
4. 
   Make practical arrangements for all seminars and other meetings.
   
5. 
   Carry out all required duties as cashier, under the supervision of the Accountant.
   
6. 
   Arrange for the periodic maintenance of office equipment (photocopiers, telephones, telex and fax machines); keep control of the maintenance system for office equipment; organize and keep catalogues, guarantees, operating instructions and manuals for all project equipment.
   
7. 
   Plan and arrange with the relevant authorities for the maintenance of the office, including heating, hot water, electricity and telephone service.
   
8. 
   Arrange for and supervise an office cleaner and ensure that the premises are at all times in good order.
   

1. 
   Establish working arrangements at or under the auspices of the municipal government of Yancheng and make arrangements for funds to be advanced to Yancheng to cover expenditure approved under quarterly workplans.
   

2. 
   Liaise with the Outcome Coordinator (OC) for Outcome C (Yancheng Coastal Marshes component) on a day-to-day basis and ensure that adequate facilities and support are provided for the implementation of project activities.
   

3. 
   Prepare, with the OC annual and quarterly work plans and requests for quarterly advances of funds for site and provincial level activities. Ensure the coordination of government financial and in kind contributions through joint work planning with the agencies controlling government cofinance.
   

4. 
   Prepare, with the OC, quarterly progress reports including financial reports, detailing progress against the quarterly work plans.
   

5. 
   Liaise with the Provincial Vice Governor responsible for wetlands, on project work with different government agencies
   

6. 
   Report to and liaise with the GEFWPO on matters pertaining to reporting, finance, logistics and support for consultants, subcontractors, joint working partners, and United Nations Volunteers.
   

7. 
   If requested, make arrangements for visits to project sites by consultants, monitoring missions and GEFWPO staff
   

1. 
   Establish working arrangements at or under the auspices of the municipal government of Yueyang and make arrangements for funds to be advanced to Yancheng to cover expenditure approved under quarterly workplans.
   

2. 
   Liaise with the Outcome Coordinator (OC) for Outcome C (Dongting Lake component) on a day-to-day basis and ensure that adequate facilities and support are provided for the implementation of project activities.
   

3. 
   Prepare, with the OC annual and quarterly work plans and requests for quarterly advances of funds for site and provincial level activities. Ensure the coordination of government financial and in kind contributions through joint work planning with the agencies controlling government cofinance.
   

4. 
   Prepare, with the OC, quarterly progress reports including financial reports, detailing progress against the quarterly work plans.
   

5. 
   Liaise with the Provincial Vice Governor responsible for wetlands, on project work with different government agencies
   

6. 
   Report to and liaise with the GEFWPO on matters pertaining to reporting, finance, logistics and support for consultants, subcontractors, joint working partners, and United Nations Volunteers.
   

7. 
   If requested, make arrangements for visits to project sites by consultants, monitoring missions and GEFWPO staff
   

1. 
   Establish working arrangements at or under the auspices of the county government of Ruoergai and make arrangements for funds to be advanced to Ruoergai Marshes to cover expenditure approved under quarterly workplans.
   

2. 
   Liaise with the Outcome Coordinator (OC) for Outcome C (Ruoergai Marshes component – Sichuan) on a day-to-day basis and ensure that adequate facilities and support are provided for the implementation of project activities.
   

3. 
   Prepare, with the OC annual and quarterly work plans and requests for quarterly advances of funds for site and provincial level activities. Ensure the coordination of government financial and in kind contributions through joint work planning with the agencies controlling government cofinance.
   

4. 
   Prepare, with the OC, quarterly progress reports including financial reports, detailing progress against the quarterly work plans.
   

5. 
   Liaise with the Provincial Vice Governor responsible for wetlands, on project work with different government agencies
   

6. 
   Liase with the Gansu PPC and the OC for Outcome C in Gansu with respect to joint activities
   

7. 
   Report to and liaise with the GEFWPO on matters pertaining to reporting, finance, logistics and support for consultants, subcontractors, joint working partners, and United Nations Volunteers.
   

8. 
   If requested, make arrangements for visits to project sites by consultants, monitoring missions and GEFWPO staff
   

1. 
   Establish working arrangements at or under the auspices of the county government of Maqu and make arrangements for funds to be advanced to Ruoergai Marshes to cover expenditure approved under quarterly workplans.
   

2. 
   Liaise with the Outcome Coordinator (OC) for Outcome C (Ruoergai Marshes component – Gansu) on a day-to-day basis and ensure that adequate facilities and support are provided for the implementation of project activities.
   

3. 
   Prepare, with the OC annual and quarterly work plans and requests for quarterly advances of funds for site and provincial level activities. Ensure the coordination of government financial and in kind contributions through joint work planning with the agencies controlling government cofinance.
   

4. 
   Prepare, with the OC, quarterly progress reports including financial reports, detailing progress against the quarterly work plans.
   

5. 
   Liaise with the Provincial Vice Governor responsible for wetlands, on project work with different government agencies
   

6. 
   Liase with the Sichuan PPC and the OC for Outcome C in Sichuan with respect to joint activities
   

7. 
   Report to and liaise with the GEFWPO on matters pertaining to reporting, finance, logistics and support for consultants, subcontractors, joint working partners, and United Nations Volunteers.
   

8. 
   If requested, make arrangements for visits to project sites by consultants, monitoring missions and GEFWPO staff
   

1. 
   Establish working arrangements (a) under the provincial government of Heilongjiang in Harbin, and (b) at or under the auspices of the county government of Fuyuan and make arrangements for funds to be advanced to Harbin and Sanjiang Plain to cover expenditure approved under quarterly workplans.
   

2. 
   Arrange also for the project to work regularly with the Jiansanjiang State Farm Bureau in Jiansanjiang.
   

3. 
   Liaise with the Outcome Coordinators (OC) for Outcome B and Outcome C (Sanjiang Plain component) on a day-to-day basis and ensure that adequate facilities and support are provided for the implementation of project activities.
   

4. 
   Prepare, with the OC annual and quarterly work plans and requests for quarterly advances of funds for site and provincial level activities. Ensure the coordination of government financial and in kind contributions through joint work planning with the agencies controlling government cofinance.
   

5. 
   Prepare, with the OC, quarterly progress reports including financial reports, detailing progress against the quarterly work plans.
   

6. 
   Liaise with the Provincial Vice Governor responsible for wetlands, on project work with different government agencies
   

7. 
   Report to and liaise with the GEFWPO on matters pertaining to reporting, finance, logistics and support for consultants, subcontractors, joint working partners, and United Nations Volunteers.
   

8. 
   If requested, make arrangements for visits to project sites by consultants, monitoring missions and GEFWPO staff
   

1. 
   Provide advice and on-the-job training in wetland management, including protected area management, and related skills through work-planning and day to day operations of relevant local government and nature reserve bureaux
   

2. 
   Assist the PPC and the OC for Outcome C with work planning and reporting
   

3. 
   Coordinate with the local OC the implementation of activities under Outcome C and where appropriate take a leading role on some activities
   

4. 
   Provide the CTA with recommendations relating to improved project implementation and design, through submission of brief monthly work reports to the GEFWPO.
   

5. 
   The International UNVs and the OCs, as full time project staff at the demonstration sites, will be responsible for continuous dialogue with local people and the exposure of local people to new ideas relating to wetland management, natural resource conservation and rural development
   

6. 
   Liaise with local community and stakeholder groups on project activities and support needs.
   

7. 
   Organise, together with the OC, meetings with these groups to ensure that they are at least informed about project activities, and where possible involved.
   

8. 
   Provide, with the OC a focal point for cross-fertilisation and linkage between managers and staff of scattered nature reserves within each general project so that they are informed about project activities, lessons learned and outputs.
   

9. 
   Duties will be adjusted to take advantage of skills each particular International UNV possesses. Detailed "post description" forms will be completed prior to recruitment and these will clearly identify responsibilities and tasks under the programme. International UNVs with appropriate additional specialist skills for the project site will be given responsibility for components and/or sub-projects relating to that skill (to be finalised by the CTA in association with the UNV).
   

Water resource management and agricultural development (Sanjiang Plain)

Grassland/grazing management and/or community development (Ruoergai Marshes)

Integrated coastal zone management (ICZM) and/or aquaculture development (Yancheng Coastal Marshes)

Fisheries management and/or integrated river basin management (Dongting Lakes)

Protected Areas System management (applicable to all project sites)

Field survey techniques and sampling theory

Environmental law in relation to wetlands and water

1. 
   As a counterpart to the International UNVs, the National UNVs will work closely with their counterparts in all aspects of project implementation on site. Whilst they will not be expected to provide translation for International UNVs (or visiting international experts) it may be necessary to work in a close partnership to ensure that language and culturally sensitive issues do not provide a barrier to effective project implementation.
   

2. 
   Provide advice and on-the-job training in wetland management, including protected area management and related skills through work-planning and day to day operations of relevant local government and nature reserve bureaux
   

3. 
   As a part of the UNV team, assist the PPC and the OC for Outcome C with work planning and reporting
   

4. 
   Coordinate with the local OC the implementation of activities under Outcome C and where appropriate take a leading role on some activities
   

5. 
   Provide the CTA with recommendations relating to improved project implementation and design, through submission of brief monthly work reports to the GEFWPO.
   

6. 
   The UNV’s and the OCs, as full time project staff at the demonstration sites, will be responsible for continuous dialogue with local people and the exposure of local people to ideas from elsewhere – of particular relevance here will be each National UNVs capability to provide experiences from elsewhere within China and the use such examples in relation to local situation and needs.
   

7. 
   Liaise with local community and stakeholder groups on project activities and support needs.
   

8. 
   Organise, together with the OC, meetings with these groups to ensure that they are at least informed about project activities, and where possible involved.
   

9. 
   Duties will be adjusted to take advantage of skills each particular National UNV possesses. Detailed "post description" forms will be completed prior to recruitment and these will clearly identify responsibilities and tasks under the programme. National UNVs with appropriate additional specialist skills for the project site will be given responsibility for components and/or sub-projects relating to that skill (to be finalised by the CTA in association with the UNV).
   

SHORT TERM EXPERTS

1. 
   Assist the GEFWPO (for Outcome A Coordinator) and the PPCs (for Outcome B and C coordinators) to develop regular work plans and project reporting.
   

2. 
   Provide the day-to-day focal point for local coordination of project activities on site – in close conjunction with site visits by the PPC and GEFWPO staff.
   

3. 
   Liaise with sectoral agencies, nature reserves and other individuals at the site level to facilitate their involvement in the project in a pro-active manner.
   

4. 
   Provide advice and on-the-job training in wetland management, including protected area management, and related skills through work-planning and day to day operations of relevant local government and nature reserve bureaux
   

5. 
   Coordinate the implementation of activities under specific outcome and where appropriate take a leading role on some activities.
   

6. 
   Provide the GEFWPO and the CTA with recommendations relating to improved project implementation and design, through submission of brief monthly work reports to the GEFWPO.
   

Qualifications of Outcome Coordinators:

• 
  Environmental policy, legislation development and reform (Outcome A)
  
• 
  Environmental Policy, legislation reform, and agricultural and water resource policies (Outcome B)
  
• 
  Multi sector involvement in development projects (Outcome C: all project sites)
  
• 
  Environmental awareness and education (Outcome C: all project sites)
  
• 
  Water resource management and agricultural development (Outcome C: Sanjiang Plain)
  
• 
  Grassland/grazing management and/or community development (Outcome C: Ruoergai Marshes)
  
• 
  Integrated coastal zone management (ICZM) and/or aquaculture development (Outcome C: Yancheng Coastal Marshes)
  
• 
  Fisheries management and/or integrated river basin management (Outcome C: Dongting Lakes)
  

• 
  Environmental policy and legislation specialist(s) (18 months)
  

• 
  Environmental Economist(s) (14 months)
  

• 
  Integrated Conservation and Development Specialist(s) (14 months)
  

• 
  Wetland ecologist(s) (9 months)
  

• 
  Wetland hydrologist(s) (17 months)
  

• 
  GIS and Data management specialist(s) (17 months)
  

• 
  Research and monitoring specialist(s) (17 months)
  

• 
  Transboundary conservation specialist (3 months)
  

Provide technical support to the national wetland policy and legislation experts at intervals during the project, with emphasis at the beginning on a sweeping analysis of the gaps in consideration of wetlands in sectoral policies and practices. In particular, provide guidance to the project in ways of addressing policy requirements that fit in with government initiatives but add value by considering additional approaches and links.

Provide technical support to the national wetland policy and legislation experts, in particular on potential for innovative “green taxation” measures that could be taken to improve wetland protection

Natural resources monitoring and research programmes are often fatally flawed by poor design and sampling regimes. This is a common problem in China (and elsewhere), and research design and appropriate sampling protocols is an area in which international expertise will be sought both for assistance in designing work to be done under the project and in carrying out training through the design work. Each of the outcomes requires input in this field. The international expert will work mainly with the national consultants and national project staff to develop the best approaches to research and monitoring under the project.

The project will invite from outside China a charismatic, high profile figure in the field of ecology to make presentations at events and on television in support of the goals of the project – Heilongjiang and Beijing.

Hydrologists have been little involved so far in this wetland project, and where they have been involved they have often concentrated on the detail while neglecting the big picture. International expertise will be recruited in this field specifically to provide overall assessments of the major problems in wetland conservation that could be combated through changes in water management measures. Main duties will be at the Sanjiang Plains site, but will also advise on project initiatives at all project sites and in general.

A good rational approach to rangeland management is required in Ruoergai by someone with wide experience of the field in East Asia.

The project has invested in GIS base maps but little is being done with them. There is a danger that the systems being set up are too complex and not appropriate for the rather simple monitoring activities that will be taking place at many of the sites. What is needed is not more expertise in GIS, but the skills to step away from the technical detail and establish simple approaches to databases and GIS that are useful, applicable and practical in everyday operations, and that can be built up as the needs are demonstrated. The project will recruit an expert with appropriate experience and working approach to advise under all outcomes in coordination with the national expert on GIS and data management.

A number of subcontracts or joint working agreements will be drawn up for specific tasks to be undertaken by teams rather than individual consultants. Terms of Reference of these subcontracts or joint working agreements will be developed during the Inception Period. Joint working agreements will be the preferred modality for civil society organizations.

• 
  Communication with the public on wetland and biodiversity conservation - (US$150,000) Yancheng Coastal Marshes, under Outcome C (Outputs C2). Main tasks will be on design of displays and production of publicity materials and approaches to dialogue with local people and commercial companies on conservation. High technical input.
  

• 
  Design and implementation of rangeland/wetland monitoring programme for Ruoergai (US$160,000) Under Outcome C (Output C5) carry out the programmes using local staff to collect data.
  

• 
  Public involvement in conservation at each of three sites (US$25,000 per province –three subcontracts, two of US$25,000 (for Heilongjiang and Hunan) and one (for Ruoergai) of US$50,000) Total: US$100,000 Develop innovative ways of involving local residents in conservation.
  

Specifically, the team leader will perform the following tasks:

1. 
   Design the detailed scope and methodology (including the methods for data collection and analysis to verify indicators);
   
2. 
   Consult with UNDP and SFA before missions to field sites, or consultations with project personnel in Beijing
   
3. 
   Keep informed about project progress between field missions
   
4. 
   Lead field missions;
   
5. 
   Allocate tasks within the TAG;
   
6. 
   Prepare the periodic TAG reports;
   

The TAG will maintain dialogue with all the key stakeholders. Although it should feel free to discuss with stakeholders any matters relevant to its assignments, the TAG is not authorised to make any commitment on behalf of UNDP or SFA.

The TAG will:

1. 
   Develop a monitoring framework with time bound indicators to track Project implementation according to the Project Logframe, which will be finalized with all indicators by the time of the Inception Workshop
   
2. 
   Assess whether the assumptions implicit within the design are still holding and if not assess the impact on expected project outcomes and objectives and the goal
   
3. 
   Assess, quantitatively and qualitatively the achievements of the project in terms of outputs and the contribution of the outputs to outcomes including:
   
4. 
   Review Project implementation including
   
5. 
   site level assessments
   
6. 
   consultant inputs
   
7. 
   workplanning, including planning of the use of government cofinance
   
8. 
   Determine the ability of the Project to achieve the objectives and the goal and recommend changes, if necessary in project implementation
   
9. 
   Assess the extent to which lessons learned are being captured, and provide forecasts on the likelihood of sustainability of project outcomes
   
10. 
    Act as a sounding board for new ideas developed by the project team or partners;
    
11. 
    Provide independent advice to the PSC on project results;
    
12. 
    Provide new insights on project direction
    

The TAG will determine an appropriate mix of monitoring tools and approaches for the project, and the goal, ensuring that the monitoring contains an appropriate balance between:

Reporting/analysis, which entails obtaining and analyzing documentation from the project that provides information on progress and assessment against indicators;

Validation, which entails checking or verifying whether or not the reported progress is accurate;

Participation, which entails obtaining feedback from partners and beneficiaries on progress and proposed actions.
REPORTING AND ANALYSIS

Annual project report (APR), Project Implementation Review (PIR)

Progress and/or quarterly reports

Work plans

Project delivery (expenditure) reports and combined delivery reports

Substantive project documentation

Field visits

Spot-check visits

External assessments/monitoring

Client surveys and interviews

Evaluations

Coordination mechanism to monitor the national outcome

Steering committees/mechanisms

Stakeholder meetings

Focus group meetings

Annual review