Appendix A4 Mid-term Evaluation Report (February 2003) Introduction

Appendix B4 Institutional Responsibilities

The roles of each of the major partners in project management are detailed below:

1. 
   Planning for and monitoring of the technical aspects of the project, including regular project visits and monitoring progress benchmarks and outputs, preparation and submission of periodic progress and technical reports, and regular consultations with beneficiaries and contractors;
   
2. 
   Chairing the Project Steering Committee and annual Tripartite Review meetings;
   
3. 
   Developing and reviewing work plans;
   
4. 
   Procuring goods and services on a transparent and competitive basis, e.g., review and approval of TOR/specifications for personnel/contractors/vendors and required bidding documentation, and awarding and entering into contracts of recruitment or procurement;
   
5. 
   Ensuring advanced funds are used in accordance with agreed work plans and project budget;
   
6. 
   Preparing, authorizing and adjusting commitments and expenditures; ensuring timely disbursements, financial recording and reporting against budgets and work plans (in English);
   
7. 
   Managing and maintaining budgets, including tracking commitments, expenditures and planned expenditures against budget and work plan
   
8. 
   Coordinating the financing from UNDP with that from other sources, including GOC cofinance;
   
9. 
   Resource mobilization of baseline and co-finance.
   
10. 
    Maintaining productive, regular and professional communication with UNDP and other project stakeholders to ensure the smooth progress of project implementation.
    
11. 
    Organizing post project evaluations to track the success of the project in meeting targets due after the end of the project
    

1. 
   Implementation oversight: The UNDP Country Office, working with the UNDP GEF Regional Coordinator, will provide technical and administrative support and monitor project implementation in order to ensure results-oriented project implementation and achievement of the project outputs. This will include participation in project work-planning exercises, including monitoring missions, recruiting and managing the Technical Advisory Group (TAG) which will monitor project progress towards the delivery of expected GEF outcomes and impacts (see below).
   
2. 
   Supporting SFA and the WPMO to fulfill their responsibilities by assessing management capacity needs and providing necessary training and capacity support measures (i.e. introduction and sensitization to UNDP work-planning, adaptive management and financial reporting requirements, formats and processes)
   
3. 
   Financial oversight. UNDP will make available approved project funds. It will maintain a reasonable level of due diligence with respect to the project’s expenditures of GEF funds in order to ensure the proper administration of UNDP GEF funds and that a proper project budget and accounting of project expenditures are maintained. UNDP will monitor resource mobilization of baseline and co-finance to ensure use of funds is in-line with project objectives and is coordinated with the project workplan.
   
4. 
   Organizing the final evaluation of the project.
   
5. 
   UNDP may provide other assistance upon request of the SFA, through Letters of Agreement for Support Services (as per the UNDP Programming Manual). Financial transactions and reporting will be subject to annual audits undertaken by accredited auditors in compliance with national regulations and UNDP rules and procedures for national execution.
   
6. 
   Ensuring that GEF funds are used in accordance with GEF eligibility rules, policies and norms in order to achieve the expected outcomes approved by the GEF Council. Fulfilling all other duties and obligations as a GEF Implementing Agency.
   

1. 
   Provide overall guidance, direction and support to the project, taking into account the reports and recommendations of the TAG.
   
2. 
   Meet at least twice per year and at other times when necessary
   
3. 
   Approve project annual work plans.
   
4. 
   Help disseminate project findings and outputs.
   
5. 
   Ensure that the general approach developed under this project can be applied to other wetlands.
   
6. 
   Facilitate good linkage between project outputs and government wetland policies and legislation.
   
7. 
   Ensure coordination of cross-agency project activities
   

1. 
   Carry out the daily management and operation of the project to ensure local work-planning is consistent with project objectives and that the project activities are of high technical quality and contribute towards outcomes and objectives.
   
2. 
   Participate in preparation of annual and semiannual workplans at provincial, site and nature reserve levels, approve advance payments and certify financial reports.
   
3. 
   Transfer funds for activities approved at national, provincial, site and nature reserve levels
   
4. 
   Submit quarterly work plans and financial reports for the whole project, covering nature reserve, site, provincial and state levels, including all project funds (GEF, government co-financing, and funds from any other third party donors) to UNDP Country Office at the end of each quarter.
   
5. 
   Coordinate all discussions and decisions on government co-funding and be responsible for ensuring that all government cofunding is applied to activities that contribute to achievement of project objectives.
   
6. 
   Monitor implementation of the work plans.
   
7. 
   Training in planning, implementation and monitoring.
   
8. 
   Links with other relevant organizations and projects both in China and abroad.
   
9. 
   Technical support - references, printed materials, contacts, information, ideas.
   
10. 
    Operational support - procurement of equipment, recruitment of consultants, trainers and sub-contractors.
    
11. 
    Sharing and dissemination of information across provinces and sites and linking the field with the national level.
    
12. 
    Main oversight for Outcome D
    

1. 
   Assign counterparts to work with project staff.
   
2. 
   Collaborate on regular basis in planning and implementation of project activities.
   
3. 
   Assist with coordination of project activities with other agencies where necessary.
   
4. 
   Help establish linkages between project and other government initiatives.
   
5. 
   Make arrangements to allow project staff to visit the SFA offices whenever required for project activities and consultation.
   

1. 
   Facilitate links with provincial development and reform commissions
   
2. 
   Arrange for nomination of personnel as contact points in all relevant sectoral agencies at provincial and site levels and coordinate activities where necessary
   
3. 
   Participate in joint work planning meetings, and coordinate allocation of government co-funding
   
4. 
   Ensure that promised cofunding from provincial sources is provided on time
   
5. 
   Help disseminate project findings and outputs within each province.
   

1. 
   Recruitment of international consultants.
   
2. 
   Submit quarterly financial reports to SFA.
   

To be determined during the inception phase