Federal Republic of Nigeria Federal Ministry of Agriculture and Rural Development Staple Crop Processing Zones Support Project (scpz)

7.5.1 Mechanism for Engagement/Consultation of PAPs

The use of social gatherings such as churches and mosques will also be important for dissemination of information to PAPs, and finally, there is the need to segment consultations into smaller targeted groups. This is premised at giving a voice to less advantage groups, minority settlers and groups in the resettlement planning. To do this effectively, the attendance records of the various groups having phone numbers and contacts will be used to call or reach out to direct stakeholders, including coordinating them for group meetings as and when necessary.

7.5.2 Tools for Consultation of Stakeholders

7.5.3 Plan for Future Consultations and Communication

This requirements and phasing of consultations are as follows:

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  Consultation on the finalization of ESMF – to include:
  
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    Circulation of the draft ESMF for comments toll relevant institutions (Federal Ministry of Environment, FMARD, Kogi State Ministry of Environment, Kogi State Ministry of Agriculture, etc.)
    
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    Organization of public stakeholder workshops and comments incorporated in the final ESMF document
    
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    Public disclosure of Final ESMF (cleared by WB) in-country at designated centres accessible to stakeholders and at the WB info shop prior to appraisal
    
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  During the preparation of individual ESIA/ESMP
  
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    Potential investors, Farmers, interested groups and communities with LGCs affected will be consulted and informed about the proposed subproject activities and how they stand to be impacted environmental and socially speaking
    
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    Identification of impacts and appropriate mitigation measures shall be sought through consultation with the relevant local stakeholders community members and expert knowledge gained elsewhere and judgement in the light of best practice
    
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    Consultation of the proponent and implementing government agencies on relevant policy terms.
    
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  During the Implementation of the ESMP
  
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    Stakeholder communities and farmers will be informed about the date/schedule of project commencement who will be involved in site selection, screening and planning administration of needed mitigation measures and monitoring and evaluation
    
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  During audit/monitoring and evaluation of the ESMP to determine the performance of the ESMP
  
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    Farmers and community members will be consulted to appreciate their understanding of the impacts that have been generated and whether the mitigation measures are working or if there will be need to change the entire ESMP. This will take place 6months after the start of the implementation of ESMP and 2 years after for the audit.
    

CHAPTER EIGHT ESMF IMPLEMENTATION AND MANAGEMENT

The successful implementation of the ESMF depends on the commitment of the PMU and other institutions relevant to it. In addition, the capacity within the institutions to apply or use the framework effectively, and the appropriate and functional institutional arrangements, among others will go a long way to ensure the adherence to the framework.

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  Institutional arrangements;
  

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  Participation/consultation Framework
  
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  ESMF Communication Plan in the Project Cycle
  
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  Measures for Strengthening Organizational Capability - Capacity building;
  
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  Environmental and Social Mitigation Principles and Clauses
  
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  Environmental and Social Monitoring
  
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  Budgets for the ESMF
  
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  Update and Revision of ESMF
  
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  Disclosures of Safeguard Instruments
  

Since one of the main purposes of the ESMF is to establish roles and responsibility for the activities that have to be undertaken, this sub-section details below, institutional arrangements and the roles and responsibilities of the various institutions relevant to the successful implementation of the ESMF as outlined in Table 8.1.

As a point of emphasis, the Project Management Unit (PMU) with a Project Coordinator (PC) as the head to be established, shall serve as the implementing body with the mandate to:

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  Co-ordinate the project programmes and actions in the SCPZ, especially and by extension any SCPZ activities in the ABIR
  
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  Plan, coordinate, manage and develop the various sub-project activities safeguard sections and parts
  
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  Prepare plans for SCPZ as a whole for effective project development and management.
  
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  Coordinate all environmental and social issues through a Safeguard unit.
  

Nevertheless, the PMU shall liaise with the various levels of government and other identified stakeholders, namely relevant Federal MDAs, State MDAs, Local Government Council Offices, the communities, NGOs/CSOs, Traditional Rulers; Trade Unions/Local social and professional groups e.g., farmers, market women, and the General Public

8.1.2 Environmental and Social Safeguards Unit

The paramount objective of the environmental/social safeguards officers is to ensure the effective consideration and management of environmental and social concerns in all aspects of SCPZ, from the design, planning, implementation, monitoring and evaluation of initiatives. Thus, a key function of the environmental and social development safeguard officers is to engender a broad consensus, through participatory methods and extensive dialogue on the potential environmental and social concerns from project civil works as incorporated into the World Bank's environmental and social safeguards policies triggered by the project and environmental compliance with the EA.

With this, particular attention is directed at minimizing environmental and social risks associated with the development of sub-project initiatives, as well as the identification and maximization of social development opportunities arising from investments thus, the recruitment of assistant environmental and social officers.

In the implementation of the project, and for or all environmental and social issues the safeguard unit, shall work closely with other relevant MDAs in preparing a coordinated response on the environmental and social aspects of the sub-projects.

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  Review all ESIAs/ESMPs documents prepared by environmental and social consultants and ensure adequacy under the World Bank Safeguard policies.
  
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  Ensure that the project design and specifications adequately reflect the recommendations of the ESIAs/ ESMPs;
  
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  Co-ordinate application, follow up processing and obtain requisite clearances required for the project, if required;
  
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  Prepare compliance reports with statutory requirements;
  
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  Develop, organize and deliver training program for the PMU staff, the contractors and others involved in the project implementation, in collaboration with the PMU;
  
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  Review and approve the Contractor’s Implementation Plan for the environmental measures, as per the ESIA and any other supplementary environmental and social studies that may need to be carried out by the PMU;
  
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  Liaise with the Contractors and the PMU / MDAs on implementation of the ESMPs;
  
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  Liaise with various Central and State Government agencies on environmental, resettlement and other regulatory matters;
  
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  Continuously interact with the NGOs and community groups that would be involved in the project
  
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  Establish dialogue with the affected communities and ensure that the environmental and social concerns and suggestions are incorporated and implemented in the project;
  
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  Review the performance of the project through an assessment of the periodic environmental and social monitoring reports; provide a summary of the same to the Project Manager, and initiate necessary follow-up actions;
  
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  Provide support and assistance to the Federal and State Government Agencies and the World Bank to supervise the implementation.
  

The ESMF Communication Plan refers to specific guidelines and protocols consistent with the principles of participation that will govern the project and which will be reflected in the Communication Plans, including the Communication Plans of the Social Safeguard Frameworks of the Project.

1. 
   establishment of feasible participation mechanisms ,
   
2. 
   establishment of participation mechanisms prepared with the basic objectives of transparency, responsibility of delivery of public service and an anticorruption approach;
   
3. 
   promotion of arenas of dialogue based on realistic and objective data avoiding the creation of expectations that cannot be met;
   
4. 
   positive discrimination for the most vulnerable groups, such as women, young persons, children, older persons and indigenous communities.