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Cllr Spillane opened the meeting and then stood down as Chair. The meeting’s proceedings were passed to the Vice-Chair.
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1.
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Election of Chairman
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Cllr Mahaffey proposed and Cllr Pragnell seconded the proposal that Cllr Spillane be elected as Chairman. This was agreed unanimously. Cllr Spillane duly took the position of chair and proceeded with the meeting.
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2.
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Election of Vice-Chair
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Cllr Mahaffey proposed that Cllr Richards be re-elected as Vice-Chair. This was seconded by Cllr Monger and agreed unanimously.
At this point, Cllr Pragnell announced her intention to stand down from the Parish Council after 7 years at tonight’s meeting.
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3.
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Apologies for absence
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Apologies were received from Cllr Harrison.
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4.
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To appoint representatives to committees and other organisations as follows:
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a)
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To appoint two members to the Silchester Commons Management Committee
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The proposal was made by Cllr Mahaffey and seconded by Cllr Richards that Cllr Harrison be re-appointed. Cllr Mahaffey proposed that Anne Tynegate be re-appointed as the second representative on the committee. This was seconded by Cllr Richards These proposals were agreed and carried unanimously.
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b)
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To appoint two representatives to the Sports Pavilion Management Committee
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Cllr Mahaffey proposed that Cllr Westwood act as representative upon the committee. This was seconded by Cllr Richards. It was proposed by Cllr Mahaffey that Peter Howells as continue as Chairman of the Pavilion Management Committee, and seconded by Cllr Richards. Carried unanimously.
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c)
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To appoint representative to the Pamber Forest Management Committee
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It was proposed by Cllr Mahaffey that, subject to approval by Silchester Commons Management Committee, Jon Saltmarsh would be the representative. Seconded by Cllr Richards and agreed unanimously.
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d)
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To appoint a representative to the Basingstoke District Association of Parish Councils
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The proposal was made by Cllr Mahaffey and seconded by Cllr Monger that Cllr Richards should be appointed. This was agreed unanimously
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e)
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To appoint a Footpaths Officer
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Mrs Robina Rand confirmed that she is standing down as Footpaths Officer. Cllr Mahaffey proposed and Cllr Richards seconded that Cllr Westwood should be appointed as Footpaths Officer. This was agreed unanimously.
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f)
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To appoint a Tree Warden
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Cllr Mahaffey proposed and Cllr Richards seconded that Chris Lee be re-appointed as Tree Warden. This was agreed unanimously.
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g)
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To appoint a representative to the Roman Site Panel
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The proposal was made by Cllr Mahffey and seconded by Cllr Richards that Sue Pragnell be re-appointed. This was agreed unanimously.
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h)
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To appoint a representative to the Police and Neighbourhood Watch Panel
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The proposal was made by Cllr Mahaffey and seconded by Cllr Richards that Sue Stacey be re-appointed. This was agreed unanimously.
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i)
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To appoint two representatives to the Silchester Playground Association Committee
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The proposal was made by Cllr Spillane and seconded by Cllr Westwood that Cllr Richards and Cllr Mahaffey be re-appointed. This was agreed unanimously.
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j)
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To nominate a representative to the Village Hall Committee
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The proposal was made by Cllr Mahaffey and seconded by Cllr Richards that Cllr Spillane be nominated as the representative on behalf of the council. This was agreed unanimously.
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k)
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To appoint a representative to the AWE Liaison Committee
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Jenny Williams is standing down as representative to AWE. The proposal was made by Cllr Mahaffey and seconded by Cllr Richards that Cllr Spillane be appointed as the council representative. This was agreed unanimously.
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5.
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Resolution that all Councillors be authorised to sign cheques
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It was proposed by Cllr Monger and seconded by Cllr Richards to continue with the current arrangements. Unanimously agreed. Clerk to ensure necessary paperwork is up to date. Two signatories required to sign or authorise all payments. Cllr Pragnell to be removed from the mandate.
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Clerk
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6.
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Inspection of the Council Deeds and documents and report to the next meeting
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Cllr Spillane updated the Council– this is an on-gong situation that Cllr Spillane is trying to resolve with the Land Registry office.
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Clerk and Chair
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7.
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Appointment of Responsible Financial Officer
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The proposal was made by Cllr Richards and seconded by Cllr Monger that the Clerk Maxta Thomas continue as the RFO. Agreed unanimously.
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8.
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Review standing orders and financial regulations
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The Standing Orders were reviewed and formally adopted in October 2012. These will now need to be reviewed in 2014/15. Clerk to action. The financial regulations have been reviewed and were formally adopted in April 2014.
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Clerk
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9.
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Review Health & Safety policy
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The Health & Safety policy was reviewed and formally adopted in the summer of 2012. This should be reviewed further in 2015.
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10.
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Review Complaints procedure
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The complaints procedure was reviewed and formally adopted in the summer of 2012. This should be reviewed again in 2015.
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11.
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Review Equal Opportunities policy
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The equal opportunities policy was reviewed and formally adopted in the summer 2012. This should be reviewed in 2015.
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12.
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Meeting closed 7.45 pm
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Yüklə 84 Kb.