Mappa guidance 2012 4th edition part 2 – appendices and forms table of contents

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CONFIDENTIALITY AND DIVERSITY STATEMENT

MAPPA D

Confidentiality Statement
In working with offenders, victims and other members of the public, all agencies have agreed boundaries of confidentiality. The information contained in these MAPPA meetings respects those boundaries of confidentiality and is shared under an understanding that:

1) The meeting is called in circumstances where it is felt that the risk presented by the offender is so great that issues of public or individual safety outweigh those rights of confidentiality.

2) These minutes are closed under the Freedom of Information Act 2000 under one or more of the following reasons:

a) Investigations and proceedings by Public Authorities (s.30(1)(B));

b) Health and safety (s.38);

c) Personal information (s.40);

d) Information provided in confidence (s.41).
3) The discussions and decisions of the meeting take account of Article 8.2 of the European Convention on Human Rights, with particular reference to:

a) Public safety;

b) The prevention of crime and disorder;

c) The protection of health and morals;

d) The protection of the rights and freedom of others.
All documentation will be marked RESTRICTED.
An attendee receiving the minutes is entitled to share them as necessary within his or her own agency, but should not share the minutes widely within the agency, or with anyone outside the agency, unless this has been agreed at the MAPPA meeting or, if later, by the Chair of the meeting. Minutes should be kept in the RESTRICTED or CONFIDENTIAL section of agency files.

If further disclosure with another agency with whom you have links is felt essential, permission should be sought from the Chair of this MAPPA meeting and a decision will be made (share on a need-to-know basis, share information which is proportionate and necessary) as to what information can be shared.

Diversity Statement
The work of MAPPA is committed to equal access to services for all groups, particularly in relation to race, gender, age, religious belief, sexual orientation and disability, and to ensuring that policies and procedures do not draw on stereotypical assumptions about groups or contain any elements that will be discriminatory in outcome. In undertaking its work, the agencies involved in MAPPA will be sensitive and responsive to people's differences and needs and will integrate that understanding into the delivery of its function in order to ensure that nobody is disadvantaged as a result of their belonging to a specific social group.

MAPPA LEVEL 2 OR 3 ATTENDANCE

MAPPA E

Name of Area:

Date of Meeting:

By signing this form you are agreeing to abide by the confidentiality statement which is displayed at this MAPPA meeting.

Organisation:
Role:
Name:
Signature:
Telephone:
Email:
Cases attended for:

Organisation:
Role:
Name:
Signature:
Telephone:
Email:
Cases attended for:

Organisation:
Role:
Name:
Signature:
Telephone:
Email:
Cases attended for:

Organisation:
Role:
Name:
Signature:
Telephone:
Email:
Cases attended for:

	MAPPA F: OFFENDER INFORMATION SHARING REPORT

1. ESTABLISHMENT / MEETING DETAILS
Establishment:
Date of MAPPA meeting:

2. OFFENDER DETAILS
Last name:
First name:
Aliases inc.nicknames:
Gender:
Date of birth:
Ethnicity:
Prison Number:
PNC Number:
Proposed release address:

3. SENTENCE DETAILS
Prison transfer history: Give dates and names of establishments held at during current sentence – include reasons for move if significant
Current offence:
Remand date:
Length of sentence:
Additional requirements:

4. To be completed for FOREIGN NATIONALS only
Offender to remain in prison custody after completion of sentence?	YES / NO
Offender suitable for immigration removal centre?	YES / NO
Offender subject to deportation?	YES / NO
Offender appealing against deportation?	YES / NO
Recorded with UKBA?	YES / NO
Immigration Number (if known):

5. RELEVANT DATES
Home Detention Curfew:
Conditional Release Date:
Parole Eligibility Date:
Non-Parole Date:
Last Parole Review Date:
Next Parole Review Date:
Licence Expiry Date:
Sentence Expiry Date:
Licence Recall Date:
Extended Licence Date:
Release on Temporary Licence Date:
Tariff Expiry Date:

6. PRISON CONTRIBUTION TO ASSESSMENT (see guidance notes at the end)
Offender supervisor and supervision details:
Conduct and behaviour in custody:
Significant associates:
Offending behaviour work:
Physical and mental health issues:
Other diversity considerations:
Domestic abuse issues:
Vulnerabilities and risk of suicide or self-harm:
Social visitors / telephone calls and correspondence:
Restrictions:
Security information:
Summary of main risks identified:

7. LIST REPORTS WHICH HAVE BEEN ATTACHED

8. LIST CONTRIBUTORS TO THIS REPORT
Name and role	Contact details

9. REPORT WRITER DETAILS
Name:
Grade:
Office:
Telephone number(s):
Email address:

10. COUNTERSIGNING MANAGER TO COMPLETE
Name:
Grade:
Office:
Telephone number(s):
Email address:
Date sent to MAPPA Co-ordinator:

SUPPORTING GUIDANCE FOR COMPLETING MAPPA F

Please use this guidance when producing a report in the form of Annex F. It is not intended to be prescriptive or exhaustive, but suggests issues for consideration.

Offender supervisor and supervision details

Include full name of offender supervisor, how long the offender has been managed by current offender supervisor, how many times the offender supervisor has met the offender.
Does the offender have any concerns at the time of writing this report?
Does the offender supervisor have any concerns at the time of writing this report?
Comments about how responsive or co-operative the offender is with the supervisor.

Conduct and behaviour in custody

Comment on adjudications – what are the adjudications for? Proven or not?
Feedback from wing or houseblock staff about the offender?
Behaviour compacts? (Provide details.)
Reasons for Incentive and Earned Privilege Level (IEP), if other than standard.
Does the offender display any behaviour in custody which is linked to his or her offending?
Does the offender undertake any work whilst in custody? Comment on his or her motivation.
Have there been any attempts to condition or manipulate staff?
Is the offender’s choice of television programme or reading material relevant to risk or offence?
Are there any known alcohol or drug issues? If so, what is the feedback from the relevant drug services or Carats?

Significant associates

Who does the offender associate with in custody?
Consider whether he or she has friendships with those who have similar offences.
Does he or she actively seek out these friendships?
If relevant to risk, list full name, PNC number, DOB of known associates.

Offending behaviour work

Provide details of offending behaviour work. Comment on the offender’s engagement in these programmes.
Comment on completed and incomplete programmes.
Give reasons for any incomplete programmes.

Physical and mental health issues

Details of any impairments or disabilities (physical or mental) which are relevant to risk.
Has the offender been assessed for mental health issues? Comments from Mental Health In Reach team if relevant to risk.
Has a psychological or a psychiatric assessment taken place? Attach report.

Other diversity considerations

Are there concerns around the offender’s sexuality which are relevant to risk?
Is the offender in a sexual relationship with other prisoners?
Are there any gender identity considerations?
Does religion or the practice of a religion whilst in custody impact on the offender’s behaviour? Are there any concerns relevant to risk around this?
Has the offender displayed any homophobic, racist, or extremist attitudes whilst in custody?
Is the offender a racially-motivated offender?

Domestic abuse issues

Is the offender a perpetrator or a victim of domestic abuse?
Consider other aspects of domestic abuse, i.e domestic violence, false marriage, under-age marriage, female circumcision and honour killing. Has there been any activity, correspondence etc whilst in custody to suggest that domestic abuse is an issue in the offender’s life or those the offender is in contact with?

Vulnerabilities and risk of suicide / self-harm

Provide open and closed dates of Assessment Care in Custody Teamwork (ACCT) document.
Give details of previous suicide attempts, self-harm and known triggers.
Has the offender been victimised by other prisoners? Any bullying, exploitation etc?
Has the offender been segregated for his or her own protection during the sentence?

Social visitors / telephone calls and correspondence

Who has been visiting the offender? How often? What is the relationship to the offender?
Have there been any incidents in the visit hall to cause concern?
Whom does the offender telephone?
Does the offender make an excessive amount of calls? If so, to whom?
Does the offender correspond with any ex-prisoners? Is the offender in correspondence with any organisations that cause concern? With whom does the offender correspond in writing?

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