Gef medium-Size Project (msp)

Job Description for National Project Coordinator

170. 
     The MONP has been designated by GORA to oversee the national execution (NEX) of the UNDP-supported project on its behalf.
     
171. 
     The National Project Coordinator (NPC), appointed by the MONP, is a government representative, responsible for supporting implementation of the project. The NPC serves as the focal point on the part of MONP and as such ensures effective communication between the government and other relevant national stakeholders/actors and monitors the progress towards expected outputs and strategic results under the project.
     
172. 
     Specifically, the NPC’s major responsibilities, in close collaboration with UNDP CO and the MONP are:
     

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  Undertake project advocacy at the policy level to ensure national commitment and contribution to the project objectives;
  
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  Undertake policy level negotiations and other activities to facilitate effective and efficient project implementation and maximize its impact;
  
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  Provide policy guidance to the PMU congruent with national policies, including for the selection of local consultancy, training and other specialist services;
  
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  In consultation with the Ministry of Finance (MOF) and the Designated institution concerned, ensures that requisite financial allocations are contained in the national budget, in accordance with the cost-sharing budgets;
  
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  Ensures that the project document revisions requiring Government’s approval are processed in accordance with established procedures;
  
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  Participate in the finalization and approve the Project Annual and Quarterly Work Plans and budget, in close discussion with the UNDP, to maximize the leverage of the project resources in order to achieve the desired overall state of development and immediate objectives set out in the project document; s/he may also approve individual payments on a day-to-day basis.
  
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  Supervise and approve the project budget revision and NEX delivery report;
  
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  Review jointly with the PMU success indicators and progress benchmarks against expected project outputs so that progress can be assessed, and review and clear Annual Project Progress and Terminal Reports;
  
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  Conduct regular monitoring sessions with UNDP and the PMU, including Project Appraisal Committee (PAC) Meeting, Annual and Terminal Tripartite Review Meetings to measure progress made or achieved towards the project objectives, and comment on Project Review and Evaluation Reports;
  
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  Report regularly to the Project Board on the project progress, in conjunction with the PMU staff;
  
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  Assess on regular basis staff work performance in the PMU, including that of National Project Manager, Administrative & Finance Assistant and other staff;
  
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  Establishes close linkages with other UNDP and UN supported as well as other donor or nationally funded projects/programmes in the same sector.
  

Job Description for National Project Manager

173. 
     The Project Manager will be responsible for achieving the outputs and, hence, objectives of the project, and ensuring the co-operation and support from the executing and implementing agent(s).
     
174. 
     The PM will be responsible for managing the implementation of the project, which includes personnel, subcontracts, training, equipment, administrative support and financial reporting. The specific responsibilities of the PM will be to:
     

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  Set up and manage the project office, including staff facilities and services, in accordance with the project work plan;
  
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  Prepare and update project workplans, and submit these to the UNDP CO Energy and Environment Portfolio Manager for clearance and ensure their implementation consistent with the provisions of the project document.
  
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  Ensure that all agreements with designated project implementing agencies are prepared, negotiated and signed.
  
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  With respect to external project implementing agencies:
  

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  ensure that they mobilize and deliver the inputs in accordance with their implementation agreement and contract, and
  
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  provide overall supervision and/or coordination of their work to ensure the production of the corresponding project outputs.
  

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  Act as a principal representative of the project during review meetings, evaluations and in discussions and, hence, be responsible for preparation of review and evaluation reports such as the Annual Project Report (APR) for the consideration of the Climate Change Programme Manager.
  
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  Ensure the timely mobilization and utilization of project personnel, subcontracts, training and equipment inputs, whether these are procured by the Executing Agent itself or by other implementing agents:
  

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  identify potential candidates, national and international, for posts under the project;
  
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  in cooperation with international technical adviser elaborate the ToRs, in consultation with the implementing agent and subcontractors;
  
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  prepare training programmes (in consultation with the implementing agents) designed for staff, with particular emphasis on developing an overall training plan.
  
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  draw up specifications for the equipment required under the project; procure such equipment according to Government and UNDP rules and procedures governing such procurement.
  

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  Assume direct responsibility for managing the project budget ensuring that:
  

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  project funds are made available when needed, and are disbursed properly;
  
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  accounting records and supporting documents are kept;
  
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  required financial reports are prepared;
  
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  financial operations are transparent and financial procedures/regulations for NEX projects are applied; and
  
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  the project is ready to stand up to audit at any time.
  

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  Exercise overall technical and administrative oversight of the project, including supervision of national and international personnel assigned to the project.
  
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  Report regularly to UNDP CO on project progress and problems, if any.
  
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  Ensure timely preparation and submission of required reports, including technical, financial, and study tour/fellowship reports;
  
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  Perform others coordinating tasks as appropriate for the successful implementation of the project in accordance with the project document
  

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  Oversee the maintenance and update of the corresponding page of the project on the Climate Change Information Center web page (www.nature-ic.am).
  

175. 
     In order to ensure the efficient termination of project activities, the PM will:
     

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  Prepare a draft Terminal Report for consideration at the Terminal Tripartite Review meeting (PB Meeting), and submits a copy of this report to the UNDP Resident Representative and designated Executing Agency’s official for comments at least 8 weeks before the completion of the project;
  
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  Make a final check of all equipment purchased under the project through a physical inventory, indicating the condition of each equipment item and its location; discusses and agrees with the UNDP and the implementing agent(s) the mode of disposition of such equipment and follow up on the exchange of letters among the UNDP, Government and implementing agent(s) on the agreed manner of disposition of project equipment; take action to implement the agreed disposition of equipment in consultation with the project parties.
  
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  Ensure all terminal arrangements relating to project personnel are completed at the final closure of the project.
  

176. 
     The PM will work under the general guidance of and report to the National Project Coordinator. The PM is accountable to UNDP for the manner in which he/she discharges the assigned functions.
     
177. 
     The PM shall discharge his/her duties in line with the rules and procedures set forth in the UNDP User Guide on Programming for Results and other project management guidelines including, where applicable, the provisions of the agreements concluded with cost-sharing donors. The PM acts as the Certifying Officer. As such, he/she is responsible for the actions taken in the course of his/her official duties. The PM may be held personally responsible and financially liable for the consequences of actions taken in breach of the prevailing financial rules and regulations.
     

Experience: At least 5 years work experience in the relevant area;

Demonstrated management experience and organizational capacity;

Previous experience/ familiarity with UNDP (or other donors) an asset.

Skills: Good analytical skill

Good interpersonal and communication skills

Good computer skill

Language: Fluent in English and Armenian