Gef medium-Size Project (msp)

Job Description for Technical Task Leader

Tasks and responsibilities:

178. 
     The Project Technical Task Leader (PTT) will work under the supervision of the MSP Project Manager and will provide crucial substantive technical, analytical and managerial support to the MSP Project Manager in the implementation process of the MSP project and report back to him/her accordingly. More specifically he/she will perform the following tasks:
     

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  Provide technical backstopping and guidance to the MSP Project Manager and to the national team of experts in methods, approaches, tools, data etc needed for the implementation of the MSP components.
  
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  Monitors, analyses and provides recommendations to the MSP Project Manager on the adequacy and content of the technical reports, project deliverables and on the status of the implementation of the relevant activities to be carried out for the achievement of the project outcomes/outputs.
  
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  Provide substantive support to the MSP Project Manager in identifying and recruiting the motivated and competent staff, formulating their responsibilities as well as appraising their performance.
  
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  Assist the Manager in formulating and developing cooperative activities with other climate change projects falling under the UNDP Climate Change Program.
  
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  Provide substantive support in the development and monitoring of the MSP work plan as part of the Climate Change Program;
  
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  Coordinates the development of networking and information system activities relevant to the MSP implementation and to the whole Climate Change Program work;
  
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  Search for, collect, analyse and synthesize the necessary technical updated information on the different aspects and issues raised during the project implementation. Develop a database of the sources of the information relevant to the implementation of the MSP technical components;
  
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  Liaise and cooperate with relevant local authorities and representatives of the programs/project under the implementation at local level (Syunik marz) and work to ensure the achievement of project objectives at local ground ;
  
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  Liaise with similar project teams and assist the MSP Manager in developing cooperative activities with partners conducting similar activities on the project site, ensure sharing information, lessons learnt and good practices;
  
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  Provides substantive technical support to the consultative process, workshops, and other meetings to be organized on different aspects relevant to the MSP implementation; prepares briefing notes, background papers; makes presentations; and guide the national experts in performing their assignment;
  
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  Participates in the planning, review and preparation of the MSP budgets and prepares related documents;
  
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  Participates and facilitates the development of follow-up or/and other adaptation projects on relevant issues as necessary.
  
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  Performs other duties as required.
  

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  Advanced University Degree in environmental/forest management or other field relevant to the project. Biology /natural resources related background is highly desirable.
  
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  Minimum of 5 years of working experience in project -based and mechanisms;
  
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  Experience and good knowledge of the forest sector and its relations to CC and adaptation issues.
  
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  Demonstrated ability in co-operating with stakeholders such as government officials, scientific institutions, NGOs, private sector and international financing institutions; Experience with UNDP-GEF project implementation and procedures is highly desirable;
  
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  Strong management and interpersonal skills; and
  
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  Good knowledge of the English language, with exceptional writing skills
  
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  Good knowledge of computer software (Ms Word Excel, PowerPoint; web applications Access)
  
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  Ability to review, prepare, present training material and make oral presentations, both in Armenian and English.
  

Job Description for Administrative and Finance Assistant

179. 
     The Administrative and Finance Assistant will work under the direct supervision of the National Project Manager and provide assistance to project implementation in the mobilization of inputs, the organization of training activities and financial management and reporting.
     

180. 
     The Administrative and Finance Assistant will be responsible of the following duties:
     

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  Prepare all payment requests, financial record-keeping and preparation of financial reports required in line with NEX financial rules and procedures
  
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  Assistance to the recruitment and procurement processes, checking the conformity with UNDP and the Government rules and procedures
  
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  Assistance to the organization of in-country training activities, ensuring logistical arrangements
  
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  Preparation of internal and external travel arrangements for project personnel
  
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  Maintenance of equipment ledgers and other data base for the project
  
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  Routine translation/interpretation during projects meetings and drafting of correspondence as required
  
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  Maintain project filing
  
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  Other duties which may be required
  

Education: University Degree, some training in business and/or administration desirable (finance or accounting)

Experience: At least five years administrative experience

Skills: Good organizational skills

Good computer skills, including spread-sheets and database

Languages: Fluent in Armenian and English

Project Board (PB)

181. 
     The Project Board will be charged with inter-institutional coordination, overseeing and advising Project on the execution of Project activities and will have decision-making power.
     
182. 
     The project will be implemented under the overall coordination of PB, the latter together with the Implementing Agency (UNDP) is responsible for project progress and continuous monitoring to achieve the goals under the UN Framework Convention on Climate Change.
     

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  Provide assistance and political support to the National Project Coordinator, National Project Manager and national experts and counterparts during the implementation process of all project activities;
  
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  Oversee project progress and provide general consultation for project implementation policy ensuring the project’s consistency with the other ongoing processes in the country;
  
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  Promote the relevant data collection and ensure constant information exchange between stakeholders;
  
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  Facilitate the communication between the project and respective sectors and promote the decision-making effectiveness;
  
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  Received information from the NPC on the status of implementation of project activities, technical constraints, which may hinder project timely implementation and make recommendations;
  
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  Review and make necessary comments for draft documents prepared by the project;
  
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  Meet not less than once in a year. In special cases the PB shall meet upon the initiative of the NPC.
  

“Energy Efficiency and Atmosphere Protection” UNDP / GEF AWP Office

Ministry of Nature Protection, Yerevan, Armenia

April 2 and 4, 2008

In Armenia, WWF is going to design projects in South and North forest regions. The former would aim at forest adaptive capacity as ecosystem and locates its activities in Syunik region (marz) where WWF has been undertaking conservation projects recently. The latter would base on the recent CDM project within TACIS framework and will be performed in Lori region (marz). This is an approach based inter alia on the recent meetings/discussions, including earlier meetings with Aram Gabrielyan and Diana Harutyunyan.

Parties expressed mutual interest in each other’s plans and activities and agreed to perform joint activities in cases of both projects. Parties agreed to exchange letters of intent with regard to parallel financing of the Mountain Forest Adaptation project in Syunik region, as well as to further provide each other with the relevant information on their respective projects in order to plan future steps in agreed format.

Parties specifically stressed that WWF prefers to perform planting activities while GEF focuses mainly on technical assistance and capacity building; so the parties could arrange their activities complementary to each other and in this way achieve synergy in their performance.

Parties emphasized the problem of forest management and planning, and agreed on importance of following key aspects: (i) ecosystem (including species, geography, water, etc.), (ii) agricultural pressure reduction, and (iii) community involvement/development issues (social impact of the project).

Armenia

“Adaptation to Climate Change Impacts in Mountain Forest Ecosystems of Armenia” project proposal UNDP/GEF/00048795

Organizations:

Ministry of Nature Protection of RA

Ministry of Agriculture of RA

Ministry of Emergency Situations of RA

UNDP CO Armenia

Agency of Bio-resources Management, MONP

Syunik Regional (marz) Administration

Syunik Regional Environmental Inspectorate, MONP

“ArmStateHydroMet” SNCO, MOES

“Hayantar” SNCO, MOA

“Shikahogh State Reserve” SNCO, MONP

Forest Enterprises (Sisian, Syunik (Goris), Kapan, and Meghri), MOA

National Academy of Sciences of RA

REC Caucasus Yerevan Branch Office

Armenia Tree Project

Public Environmental Information (Aarhus) Center in Kapan town, Syunik

“Khustup” NGO