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BC HIGH SCHOOL CROSS COUNTRY

AGM – NOVEMBER 1, 2013

7:00pm

BEST WESTERN COUNTRY MEADOWS- 3070 264 St, Aldergrove, BC V4W 3E1

1. Welcome / Introductions

Nancy Champagne – Thank you to hosts: Greg Worsley, Dave Hetherington & Championship Committee (Please stand) .



In the interest of being green: I- Pads are available to reference the agenda and other documents.

2. Attendance - direction to I-pads & wifi log-on info.

  • Nancy Champagne:, Greg Worsley: Elgin Park, Vincent Gabel: Fleetwood Park, Dave Heatherington: DW Poppy, Christine Bradstock: BCSS, Paul Skarsgard: Point Grey, Mike Keenlyside: Point Grey, Stan Jang: Tupper, Dean Sheardown: David Thompson, Robert Solmes: Killarney, Don Chang: Killarney, Anna Hayes: Kitsilano, Byron Jack: Lord Byng, Bob Riddell: McMath, Robbie Puni: Burnaby South, Tina Tsai: Burnaby South, Bill Harvey: Moscrop, Larry Ryan: Burnaby Mountain, Wes Stinson: Burnaby Central, Larry Seehagen: Burnaby North, Bryan McMaster: New West Sec., Marcus van Bylandt: Byrne Creek Sec., Leslie Buchanan: West Van., Colin Dignum: West Van., Kristi Kinghorn: Spectrum, Kelly Nelson: Claremont, Bob Saunders: Dover Bay, Tessa Kubicek: Oak Bay, Judy Tobacco, St Michaels University School, Al Niezen: Mount Doug, Brad Cunningham: Reynolds, Mark Bendall: Vernon Sec., Tom Carlson: Kelowna Sec., Geoff Waterman: Pentiction Sec., Sacha Kulabir: Salmo Sec., Kris Hryniw: Mt. Sentinal Sec., Rob Simpson: Prince Charles, Jon Francis: LVR, Brian Nemethy: Nechako Valley, Wanda Nemethy: Nechako Valley, Sara Mcleod: Tumbler Ridge, Pat Marsh: Correlieu, Jeff Goodrich: College Heights, Scott Trueman: Quesnel Junior, Eric Wolf: Dawson Creek Sec., Gillian Wright: Southpointe Academy, Rob McCall: Southpointe Academy, Vince Van Dyk: Abbotsford Christian, Davey Gin: White Rock Christian Academy, Susan Northey: Vedder M.S., Norm Tinkham, Maple Ridge Sec., Dale Harrison: DW Poppy, Scott Yewchuck: Semiahmoo Sec., Cameron Smith: WJ Mouat.

3. Website: www.bcxc.ca Would like every zone to post results regularly. (Greg)

  • Working hard on communicating in a timely manner via the website.

  • Encourage all zones to create simple websites for zone information – such as schedules & results.

  • Greg offered his assistance to any zone rep who was interested in setting up a website.

  • This should be every member’s first source of information.

  • Example – Registration was on-line two days after the deadline – Coaches need to be responsible for checking their entries and correcting them through the zone rep.

5. Executive

  • Commissioner - Nancy Champagne – 2 more years

  • Treasurer - Greg Worsley –3 more years

  • Secretary - Vincent Gabel - ?

  • Members at Large: 10 Zone Representatives (other than FV)

Fraser Valley

Greg

Worsley* Treasurer

Independent

Sean

Dawson

Kootenays

Jon

Francis

North Central

Brian

Nemethy

North West

Ryan

Harvey

Ns Howe Sound

Gerry

Karvelis

Okanagan

Tom

Carlson

Burnaby/ New Westr/ Richmond

Bill

Harvey

Vancouver

Paul

Skarsgard

Vancouver Island

Tessa

Kubicek



  • Advisor/Liaison with BC Athletics - Maureen de St. Croix

  • Any other volunteers/ nominations? It would be nice to have representation from other zones on the Commission and the Executive.

6. Financials Presentation of the Budget (Greg) Posted on Website since July.

  • Started with $200 from former Commission

  • 2012 charged $25 Entry Fee ( Subway was not yet on board)

  • Confirmed July 2013 – Subway committed to $8050 per year

  • BC School Sports - $4300

  • Decided to charge $15 per athlete including T-Shirt.

  • July balance - $9,900

  • Moved to Accept Financial Statement: Worsley (Elgin) Second Larry Seehagen (Burnaby North)

Motion Carried

7. Sponsorship – Subway committed to $8000 per year- also interested in other opportunities

  • Very positive meeting with Subway promotions representatives in July – Nancy, Greg, Christine Bradstock & Andrew Lenton (Commissioner Track & Field)

  • Feedback on 2012/ 2013 events was very positive.

  • Commitment to support both new commissions as per the historical contribution of $23,000 per year ( $8000 to XC / $15,000)

8. Committees

  1. Championship Development Committee – For the past year this was made up of a group led by Al Niezen in the development of the BC Cross Country Championship Handbook – A huge thank-you to everyone who worked on the Handbook – A very professional job, and a great resource.

  • As concerns arise, this committee could be recalled to deal with issues.

  1. Championship Host Committee – Director & committee from host zone. (2014 – Al Niezen & Committee)

  2. Disciplinary Committee – Commissioner & 3 executive members (2013 – Brian Nemethy, Tom Carlson, Paul Skarsgard) It was unnecessary for this committee to deal with any issues this year.

  3. Public Relations: Open to volunteers – thanks to Maureen who took care of this for 2013. Thanks to Sean Dawson – West Point Grey Academy for agreeing to serve in this capacity for 2014.

  • Not having all zone result info accessible made it difficult for the Province reporter, Howard Tsamura to do a true ranking.

  1. Scholarship Committee –Since Subway has committed their sponsorship – the executive decided to provide two $500 scholarships to Grads each year. Application deadline will be December 15th. Scholarship winners will be determined for February 1st. * Proposed Application on website.
    Committee Voluntees
    : Colin Dignum (West Vancouver Sec. ) Scott Yewchuck (Semiahmoo) Tessa Kubicek (Oak Bay)

9. Future Championship Venues

An application to host has been loaded on the website. Ideally, it would be nice to choose from a few sites.



2014 – Vancouver Island – Al Niezen – Westshore Recreation Centre

  • Al Niezen spoke about the venue & planning for next year.

  • Discussion – Race Start times to address travel issues – Agreed to stay at 10:00 to meet the needs of set-up team

  • Discussion for 2014 – November 1st (Halloween Issues) vs. November 8th Went to motion:

2015 – Lower Mainland – Sean Dawson – Jericho Park

10. Awards

  • Zone Championships – Continue with Commission providing ribbons? Are there any zones who would like to take care of their own - $100 from the commission. Shipping costs are not necessary.



11. MOTIONS

WHEREAS, the BC Cross Country Commission currently has no formal printed guideline or rules.

MOVED: {(NIEZEN, (Mount Douglas) / HETHERINGTON, (DW Poppy)} BE IT RESOLVED BCHS Cross Country Championship Handbook (available at www.bcxc.ca ) be adopted as the basis for championship rulings, running the Championship event and the guideline on how the BC Cross Country Commission runs.

  1. Al Niezen addressed the development & philosophy of the Handbook as a living and evolving document.

  • Encouraged by idea of rotating schedule, and not having to start organizing an event from scratch. Provides for sound planning of the event.

  • Standardized course requirements – see handbook – Specifically address safety, and course guidelines.

  • Standardized Zone Qualification criteria

  • Minimum 1 league race participation prior to zones (league events can be sanctioned and agreed to by individual zones)

  • Promote TEAM participation in Cross Country

  • Junior race standards – determined today

MOTION CARRIED.

WHEREAS, Vancouver Island’s individual and team numbers have substantially increased based on zone participation data collected in 2011 and 2012.

MOVED: {CUNNINGHAM, (Reynolds) / ANDREWS (Campbell River Christian)} BE IT RESOLVED that the Vancouver Island zone berthing be increased to 5 team berths and 25 individual berths

MOTION CARRIED

WHEREAS, the BCSS members passed a motion to pilot Junior BC Championships.

AND

WHEREAS, the BC Cross Country Commission currently has no formal berthing process for a Junior Championship.

MOVED: {WORSLEY, (Elgin Park) /SMITH (Mouat)} BE IT RESOLVED the Junior berthing for future BCSS Junior Championships be half the Senior event rounded up for both individual and teams.

Based on the 2013 berthing, Junior berthing would be



ZONE

TEAM

IND

FRASER VALLEY

4

20

INDEPENDENT

1

8

KOOTENAYS

2

10

NORTH CENTRAL

1

10

NORTH WEST

1

8










ZONE

NS HOWE SOUND



TEAM

2


IND

10


OKANAGAN

2

10

RICH/ BURN/ NW

2

10

VANCOUVER

2

10

VANCOUVER ISLAND

2

10

AMENDMENT TO MOTION- Worsley (Elgin) Seconded:

MOVED: BE IT RESOLVED the Junior berthing for future BCSS Junior Championships be 75% of the Senior berthing - rounded up for both individual and teams to a minimum of TWO team berths.

MOTION CARRIED

This berthing formula to be re-visited next year.

Some discussion about Senior Berthing formula – This can be revisited based on data collection over the last 3 years.

WHEREAS, the BCSS requires geographic zoning.

AND

WHEREAS, the BC Cross Country Commission currently runs Vancouver and Independent (Vancouver) zones separately.

MOVED: {(WORSLEY, (Elgin Park) / GABEL, (Fleetwood Park)} BE IT RESOLVED a committee formed of representatives from Vancouver, Independent and the BC Cross Country executive prepare a berthing formula that will meet the requirement of BCSS geographic zoning while still respecting fair & equitable representation of the current zone participation that will be presented at the 2014 AGM


  • Christine Bradstock (BCSS)

Addressed concerns about what was happening across the province with different sports with different zone alignments.

Original 7 zones were determined 30 years ago. With changes in population growth – there is discussion around the province on re—alignment at the BCSS level.

Example: Cross Country has 10 zones.


  • Vancouver schools were very well represented and unanimously opposed to this motion.

MOTION DEFEATED

12, Other topics for discussion?

MOTION : To move the 2014 Championship from November 1st to November 8th

Moved: Worsley (Elgin) Second: Norm Tinkham ( Maple Ridge)

Motion Defeated: 14 for / 19 against

2014 CHAMPIONSHIPS WILL BE SATURDAY, NOVEMBER 1ST.

13. 2013 CHAMPIONSHIP RACE INFORMATION

Dave Hetherington

*Proposed BC High School Cross Country Scholarship Application

**Referencing BC High School Cross Country Championship Handbook (2013)



*** See Attachment - Zone Participation 2011 & 2012



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