Best western country meadows

Nancy Champagne – Thank you to hosts: Greg Worsley, Dave Hetherington & Championship Committee (Please stand) .

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  Nancy Champagne:, Greg Worsley: Elgin Park, Vincent Gabel: Fleetwood Park, Dave Heatherington: DW Poppy, Christine Bradstock: BCSS, Paul Skarsgard: Point Grey, Mike Keenlyside: Point Grey, Stan Jang: Tupper, Dean Sheardown: David Thompson, Robert Solmes: Killarney, Don Chang: Killarney, Anna Hayes: Kitsilano, Byron Jack: Lord Byng, Bob Riddell: McMath, Robbie Puni: Burnaby South, Tina Tsai: Burnaby South, Bill Harvey: Moscrop, Larry Ryan: Burnaby Mountain, Wes Stinson: Burnaby Central, Larry Seehagen: Burnaby North, Bryan McMaster: New West Sec., Marcus van Bylandt: Byrne Creek Sec., Leslie Buchanan: West Van., Colin Dignum: West Van., Kristi Kinghorn: Spectrum, Kelly Nelson: Claremont, Bob Saunders: Dover Bay, Tessa Kubicek: Oak Bay, Judy Tobacco, St Michaels University School, Al Niezen: Mount Doug, Brad Cunningham: Reynolds, Mark Bendall: Vernon Sec., Tom Carlson: Kelowna Sec., Geoff Waterman: Pentiction Sec., Sacha Kulabir: Salmo Sec., Kris Hryniw: Mt. Sentinal Sec., Rob Simpson: Prince Charles, Jon Francis: LVR, Brian Nemethy: Nechako Valley, Wanda Nemethy: Nechako Valley, Sara Mcleod: Tumbler Ridge, Pat Marsh: Correlieu, Jeff Goodrich: College Heights, Scott Trueman: Quesnel Junior, Eric Wolf: Dawson Creek Sec., Gillian Wright: Southpointe Academy, Rob McCall: Southpointe Academy, Vince Van Dyk: Abbotsford Christian, Davey Gin: White Rock Christian Academy, Susan Northey: Vedder M.S., Norm Tinkham, Maple Ridge Sec., Dale Harrison: DW Poppy, Scott Yewchuck: Semiahmoo Sec., Cameron Smith: WJ Mouat.
  

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  Working hard on communicating in a timely manner via the website.
  
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  Encourage all zones to create simple websites for zone information – such as schedules & results.
  
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  Greg offered his assistance to any zone rep who was interested in setting up a website.
  
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  This should be every member’s first source of information.
  
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  Example – Registration was on-line two days after the deadline – Coaches need to be responsible for checking their entries and correcting them through the zone rep.
  

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  Commissioner - Nancy Champagne – 2 more years
  

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  Treasurer - Greg Worsley –3 more years
  
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  Secretary - Vincent Gabel - ?
  
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  Members at Large: 10 Zone Representatives (other than FV)
  

Fraser Valley	Greg	Worsley* Treasurer
Independent	Sean	Dawson
Kootenays	Jon	Francis
North Central	Brian	Nemethy
North West	Ryan	Harvey
Ns Howe Sound	Gerry	Karvelis
Okanagan	Tom	Carlson
Burnaby/ New Westr/ Richmond	Bill	Harvey
Vancouver	Paul	Skarsgard
Vancouver Island	Tessa	Kubicek

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  Advisor/Liaison with BC Athletics - Maureen de St. Croix
  
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  Any other volunteers/ nominations? It would be nice to have representation from other zones on the Commission and the Executive.
  

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  Started with $200 from former Commission
  
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  2012 charged $25 Entry Fee ( Subway was not yet on board)
  
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  Confirmed July 2013 – Subway committed to $8050 per year
  
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  BC School Sports - $4300
  
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  Decided to charge $15 per athlete including T-Shirt.
  
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  July balance - $9,900
  
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  Moved to Accept Financial Statement: Worsley (Elgin) Second Larry Seehagen (Burnaby North)
  

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  Very positive meeting with Subway promotions representatives in July – Nancy, Greg, Christine Bradstock & Andrew Lenton (Commissioner Track & Field)
  
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  Feedback on 2012/ 2013 events was very positive.
  
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  Commitment to support both new commissions as per the historical contribution of $23,000 per year ( $8000 to XC / $15,000)
  

1. 
   Championship Development Committee – For the past year this was made up of a group led by Al Niezen in the development of the BC Cross Country Championship Handbook – A huge thank-you to everyone who worked on the Handbook – A very professional job, and a great resource.
   

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  As concerns arise, this committee could be recalled to deal with issues.
  

2. 
   Championship Host Committee – Director & committee from host zone. (2014 – Al Niezen & Committee)
   
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   Disciplinary Committee – Commissioner & 3 executive members (2013 – Brian Nemethy, Tom Carlson, Paul Skarsgard) It was unnecessary for this committee to deal with any issues this year.
   
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   Public Relations: Open to volunteers – thanks to Maureen who took care of this for 2013. Thanks to Sean Dawson – West Point Grey Academy for agreeing to serve in this capacity for 2014.
   

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  Not having all zone result info accessible made it difficult for the Province reporter, Howard Tsamura to do a true ranking.
  

5. 
   Scholarship Committee –Since Subway has committed their sponsorship – the executive decided to provide two $500 scholarships to Grads each year. Application deadline will be December 15^th. Scholarship winners will be determined for February 1^st. * Proposed Application on website.
   Committee Voluntees: Colin Dignum (West Vancouver Sec. ) Scott Yewchuck (Semiahmoo) Tessa Kubicek (Oak Bay)
   

An application to host has been loaded on the website. Ideally, it would be nice to choose from a few sites.

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  Al Niezen spoke about the venue & planning for next year.
  
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  Discussion – Race Start times to address travel issues – Agreed to stay at 10:00 to meet the needs of set-up team
  
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  Discussion for 2014 – November 1^st (Halloween Issues) vs. November 8^th Went to motion:
  

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  Zone Championships – Continue with Commission providing ribbons? Are there any zones who would like to take care of their own - $100 from the commission. Shipping costs are not necessary.
  

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  BC High School Cross Country Championships – New addition this year – Picture Plaques for 1^st, 2^nd & 3^rd place teams.
  

1. 
   Al Niezen addressed the development & philosophy of the Handbook as a living and evolving document.
   

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  Encouraged by idea of rotating schedule, and not having to start organizing an event from scratch. Provides for sound planning of the event.
  
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  Standardized course requirements – see handbook – Specifically address safety, and course guidelines.
  
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  Standardized Zone Qualification criteria –
  

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  Minimum 1 league race participation prior to zones (league events can be sanctioned and agreed to by individual zones)
  
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  Promote TEAM participation in Cross Country
  

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  Junior race standards – determined today
  

Based on the 2013 berthing, Junior berthing would be