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The secretariat vacancy notice and application form


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 THE SECRETARIAT


VACANCY NOTICE AND APPLICATION FORM

POSITION: RESEARCH & COMMUNICATION COORDINATOR

OPENING DATE: 4 March 2016

CLOSING DATE: 3 April 2016

The Council of the Baltic Sea States
The Council of the Baltic Sea States (CBSS) serves as an overall regional forum for intergovernmental cooperation and coordination among the 11 CBSS Member States – Denmark, Estonia, Finland, Germany, Iceland, Latvia, Lithuania, Norway, Poland, Russia, Sweden, as well as the European Union.
A Permanent International Secretariat was established in Stockholm in October 1998. The budget of the Secretariat is financed by annual contributions from the CBSS Member States as well as through project funds. The Secretariat is organised in a core team and specialised units. Currently there are 20 employees at the Secretariat. Additional information about the CBSS is available on www.cbss.org.
About the position:

The position reports to the Head of Media & Communications and to the Senior Adviser of the economic portfolio of the Council of the Baltic Sea States Secretariat. This is a three-year position, linked to the INTERREG programming period until summer 2019.

The Research & Communication Coordinator will support the innovation and science related projects of the organization and communicate the work of the specific projects, as well as the work of the CBSS as a whole.

The position will aid the development of international exchange, clustering, and data access networks in the Baltic Sea Region. The position will be involved in the establishment of a Baltic Science Network and activities that enhance communication and cooperation between Baltic Sea Region science and research frameworks.

The research aspect of the position will hence focus on analyzing industrial clusters, national strategies (national or regional Smart Specialisation Strategies and roadmaps in science), existing research infrastructure, funding access and statistical usage of Research Infrastructures.

The position also serves to ensure that the above-mentioned topics are also well-communicated in a clear and simplified manner to the wider public. Technical capacities and interpersonal communication skills are crucial for this role, and close collaboration with stakeholders in the Baltic Sea Region, especially the project partners and the scientific community, is a must.

The responsibilities will include the following:


  • Provision of analytical and secretarial support to the project leaders

  • Project support and report delivery

  • Monitoring the implementation of projects, including awareness building and disseminating project results

  • Coordinating, networking and liaising with other organisations and regional stakeholders

The job description is intended to describe the general nature and level of work being performed by the incumbent of this position. It is not intended to be an exhaustive list of all responsibilities and activities required of the position. Responsibilities may vary and change over time, depending on the development of the CBSS and of the Secretariat in the general framework of Baltic Sea cooperation.


The position of Research & Communication Coordinator involves frequent travel to destinations in CBSS Member States and occasionally beyond.

Selection Criteria

All internationally recruited staff members of the Secretariat are nationals of a Member State of the Council of the Baltic Sea States and are nominated on the basis of merits in a manner which strives to take account of geographical representation, gender balance and the principle of rotation.


Individuals applying for the position should possess at least the following qualifications:


  • An advanced university degree in a field relevant to the position

  • At least 3-5 years professional experience from the fields of innovation, science & research policy, regional cooperation and/or relevant experience from the academic world or private sector

  • Knowledge of research infrastructures (the MERIL database, European Strategy Forum on Research Infrastructures ESFRI, national databases etc.)

  • Ability to navigate in a complex international environment, including the EU Strategy for the Baltic Sea Region, as well as having knowledge of national strategies

  • Experience of regional funding mechanisms (such as INTERREG, European Commission)

  • Strong organizational skills – a team player able to handle a multitude of tasks and prioritize

  • Proven ability to coordinate regional cooperation projects (including drafting and project reporting skills)

  • Clear analytical skills and ability to make sound judgments, critical thinking and problem solving skills

  • Excellent communication skills (knowledge of Wordpress and social media channels considered an advantage)

  • Excellent command of oral and written English is required

  • Command of oral and written German is a strong benefit



Terms of employment

The Research & Communication Coordinator will be appointed for a period of three years with possibility of prolongation depending on funding. The suggested starting date for the position is 3 May 2016. The place of employment is Stockholm.


Applications
Applications consisting of completed application form, CV and a letter of motivation should be submitted preferably via e-mail to:
Mr. Anthony Jay Olsson

Head of Media & Communication

CBSS Secretariat

P.O. Box 2010

SE 103 11 Stockholm

Sweden


E-mail recruitment@cbss.org
All application documents must be presented in English.
Complete applications should be submitted not later than 3 April 2016. Applications received after the deadline will not be considered.
Further information on the position can be acquired from

Mr. Anthony Jay Olsson, Anthony.jay@cbss.org),

and Ms. Gertrude Opira, Head of Administration, gertrude.opira@cbss.org.


A
Please attach

a recent photo


PPLICATION FORM

RESEARCH & COMMUNICATION COORDINATOR AT THE CBSS SECRETARIAT

FOR INTERNAL USE ONLY
Please provide complete information.

This form may be downloaded from the CBSS website at www.cbss.org




  1. PERSONAL DATA


1. Name
2. Address, tel. /and e-mail address
3. Date and place of birth
4. Nationality
5. Gender
6. Marital status and number of dependents



  1. EDUCATION

Please, list colleges and universities attended. For each, please provide the following information: (i) name and place, (ii) years attended (from/to), (iii) degrees and honours received, (iv) major subjects studied.



  1. SUMMARY OF PROFESSIONAL SKILLS AND EXPERTISE (Max 200 words)


1. Present employment
Employment period:

Position:

Employer:

Address:


Area of work:

Major accomplishments:



2. Past employment

Please, list each of your past employments separately.


Employment period:

Position:

Employer:

Address:


Area of work:

Major accomplishments:





  1. SUMMARY REGIONAL/ INTERNATIONAL EXPERIENCE (Max 200 words)



  1. LANGUAGES


1. Describe proficiency by placing the following numbers (A, B or C) in the appropriate box or boxes:
A Basic User

B Independent User

C Proficient User


EN

DA

ET

FI

DE

IS

LV

LT

NO

PL

RU

SV






































2. Other language(s):



  1. COMPUTER SKILLS



  1. REFERENCES




Full name

Name of the organisations and the position held

Contact details

1.






Postal address:

Tel.:


Fax:

E-mail:


2.






Postal address:

Tel.:


Fax:

E-mail:


3.




Postal address:

Tel.:


Fax:

E-mail:




  1. DECLARATION

I confirm that all information stated in this application form is true and complete and I am aware that any incorrect statement may invalidate my application.



Date:

……………………………



Signature of the Applicant



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