ANNEX 2 - OUTLINE OF ENVIRONMENT MANAGEMENT PLAN (EMP)
Executive summary
1. Introduction - provide brief but concise information on objective of the EMP and its connection with the ESMF and the Project
2. Policy, legal and administrative framework
2.1 GOV’s regulations - provide brief description of GOV regulations related to EIA and standards applied for the subproject
2.2 WB’s safeguard policy –list WB safeguard policies triggered
3. Project description – provide description of the subproject including location maps showing location in the project area as well as details at the subproject level; This is to provide reader who is not familiar with the area to understand the issue clearer.
4. Baseline data –provide key information on the environmental background of the subproject as well as its connection with the project area, including maps;Focus should be given to provide clear data on topography, major land use and water uses, soil types (Acid Sulphate Soil or not), flow of water, and water quality/pollution. Brief description on socioeconomic conditionand EM (??) should also be provided. Particularly, agricultural extension activities and arrangements with regards to Integrated Pest Management (IPM) should be included. Photos with comments showing existing conditions of project sites should be included.
5. Potential impacts and mitigation measures – provide results of the safeguard screening following the criteria in the ESMF, identify potential impacts (positive and negative) and mitigation measures; the impacts should be described for pre-construction, construction, and operation phases; using a matrix format could help understanding connection between the impacts and mitigation better. While commonly-known social and environmental impacts and risks of construction activities can be addressed through Environmental Codes of Practices (ECOP), specific mitigation measures should also be proposed to addressed sub-project specific impacts predicted based on site-specific conditions and typology of investments; some measures can be proposed for incorporation into engineering design to address potential impacts/risks and/or bring about added values of the works provided (e.g. road/access path improvement combined with canal lining). Mitigation measures should include communication program and grievance redress mechanism to address social impacts. Make sure that this section response to appropriate sugestions and adequately addresses the issues and concerns raised by communities as recorded in the consultation summary presented in Section 8.
6. Monitoring – Environmental monitoring during project implementation provides information about key environmental aspects of the project, particularly the environmental impacts of the project and the effectiveness of mitigation measures. Monitoring provides (a) a specific description, and technical details, of monitoring measures, including the parameters to be measured, methods to be used, sampling locations, frequency of measurements, detection limits (where appropriate), and definition of thresholds that will signal the need for corrective actions; and (b) monitoring and reporting procedures to (i) ensure early detection of conditions that necessitate particular mitigation measures, and (ii) furnish information on the progress and results of mitigation. The cost of environmental monitoring should be estimated and included in sub-project’s total investment costs.
7. Implementation arrangement – explain responsible agencies (including their capacity to carry out the activities identified in the EMP and the need for training), implementation schedule, total cost estimate (for EMP implementation, including environmental monitoring, capacity building, training etc.), and how the EMP will be integrated into the subproject, including explicit statement that: (a) the ECOP will be included in the bidding documents and construction contracts of contractors; (b) environmental supervision and reporting during construction phase will be carried out by enginnering supervision consultants.
8. Consultation and information disclosure – provide summary on consultation activities to stakeholders, particularly affected households, on the final draft EMP at subproject level (This can be combined with RAP). This summary should indicate the date and location where consultation meeting took place, the number of participants from affected households/the numbers of female and ethnic minority participants, and suggestions, concerns raised and responses. Locations and dates of EMP to be disclosed should be provided.
ANNEX 3- ENVIRONMENTAL CODES OF PRACTICE (ECOP)
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Objectives
This Environmental Code of Practices (ECOP) was prepared to guide the planning and implementation of the mitigation measures to be carried out by Contractor during construction.
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Scope and Application
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The ECOPs will be applied for small scale infrastructure investments in the Component B of project. ECOP will be part of construction contract, to allow contractor to implement mitigation measures in the construction phase to avoid or minimise negative impacts and risks. Engineers and construction supervisors will be responsible for monitoring of compliance with ECOP and preparing the required reports. Contractor is required to comply with ECOP.
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There are a number of GoV regulations, standards, code of practices, etc. related to environmental, health and safety that apply to construction activities below:
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Water Quality: (QCVN 01:2009/BYT, QCVN 02:2009/BYT, QCVN 08:2008/BTNMT, QCVN 09:2008/BTNMT, QCVN 10:2008/BTNMT, QCVN 14:2008/BTNMT, TCVN 5502:2003; TCVN 6773:2000, TCVN 6774:2000, TCVN 7222:2002);
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Air and Soil Quality (QCVN 05:2008/BTNMT, QCVN 06:2008/BTNMT, QCVN 07:2008/BTNMT,
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Solid Waste Management (QCVN 03:2008/BTNMT, TCVN 6438:2001, TCVN 6696:2009, QCVN 07:2009);
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Vibration and Noise (QCVN 27:2010/BTNMT, QCVN 26:2010/BTNMT, TCVN 5949: 1998)
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Labor Health and Safety: Decision No.3733/2002/QĐ-BYT issued by Ministry of Healthcare dated on 10/10/2002 about the application of 21 Labor health and safety standards that concerned about microclimate, noise, vibration, Chemicals – Permitted level in the working environment.
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Responsibilities
The Sub-Project owner (PPMU) and Contractors are the key entities responsible for implementation of this ECOP. Key responsibilities of PPMU and the contractors are as follows:
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PPMU
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PPMU is responsible for ensuring that the ECOP is effectively implemented. The PPMU will assign a qualified staff to be responsible for checking implementation compliance of Contractors, include the following: (a) monitoring the contractors’ compliance with the environmental plan, (b) taking remedial actions in the event of non-compliance and/or adverse impacts occur, (c) investigating complaints, evaluating and identifying corrective measures; (d) advising to the Contractor on environment improvement, awareness, proactive pollution prevention measures; (e) monitoring the activities of Contractors on reppling complaints; (f) providing guidance and on-the-job training to field engineers on various aspects to avoid/mitigate potential negative impacts to local environment and communities during construction.
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PPMU has responsibility for preparing monitoring reports to submit to CPO.
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Contractor
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Contractor is responsible for carrying out civil works and informs PPMU, local authority and community about construction plan and risks associated with civil works. As such, contractor is responsible for implementing agreed measures to mitigate environmental risks associated with its civil works.
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Contractor is required to obey other national relevant legal regualtions and laws.
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Management of Construction Sites
Contractor is required to mitigate, minimize and reduce negative environmental impacts due to construction activities. All appropriate licenses and consents of construction should be on time. The key measures are as follows:
(i) General requirements for construction site – applied for all Sub-Projects
No
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Items
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Mitigation Measures
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1
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Site Plan.
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Total site plan must be designed and approved in accordance with the provisions, in accordance with the construction site plan, area of the site plan, natural climate conditions, construction, safe of machinery and vehicles on the site and surrounding areas affected by the construction.
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Organised and arranged site.
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Materials must be organized well-ordered in accordance with the designed site plan that be approved. Materials and barriers do not occur to obstruct roads and escape ways. Storage of flammable and explosive materials is not located near the construction camps. Waste material must be cleaned at the right places. Drainage system must be drained frequently to ensure the site is always dry.
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The sign boards.
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Following Artcicle 74 of the Law on Construction (the Government of Vietnam), the sign boards must be having on the site. The map of site plan and working regulation will be hanging at the main entrance. Safety measures and regulations must be disseminated and publicized on the construction site for people to know and abide; at the dangerous positions on the site such as trenches, pit, manholes must have barrier, signboard, and instruction to prevent accidents, significantly have to light up in the night.
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Environmental Protection.
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The contractors have to implement environmental protection measurements for workers and the surrounding environment, including measurements of against dust, noise, waste disposal and clean up site-plan. The measurements have to be done as cover, clean up for the contruction projects in the residential area. Transportation of construction materials and wastes must be ensured environmental safety and protection. If the contractor does not compliance regulations on environmental protection, the investor and the office of environmental management will have the right to suspend construction. The acts against environment during constructing will have to take charge of law and liable for damages.
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Electric security.
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The dynamic electric network and the light system on the construction site have to be separately. Circuit breaker and breaker power are capable of cutting a segment or total of the construction area. Electric security has to be ensuring for workers, machinery and material on the site. The devices must be insulated safety during construction. The workers and engineers have to be trained on electric security, knowing aid electrocuted people when the accident occurred.
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Fire Prevention and Control
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Contractor has to establish a fire prevention and control at the site. The specification of non-combustible materials, products and packaging will be pursued wherever reasonably practicable. The project will also have to comply with GOV’s requirements as may be appropriate at specific sites
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(ii) Requirement of construction – applied for all Sub-Projects
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Working hours: Working hours will be from 07:00 to 17:00 on weekdays and 07:00 to 12:00 on Saturday. Noisy operations shall not take place outside these hours without prior approval from the PMU. All construction related traffic will abide by the agreed hours of working for each site. Any exemption will require an agreement with the PMU, and/or local authorities.
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. The workers who handle machine, construction equipment and strict work requirements must be trained on labor safety and needed labor safety card as prescribed.
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Construction machinery and equipment with strict requirements on labor safety must be inspected and registered with the competent authority, shall be allowed to operate on the site. When operating, construction machinery and equipment must comply with the procedures and measures to ensure safety.
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The participation of construction on the site must be checking health, training on labour safety and delivering personal protective equipment in accordance with the labor law.
(iii) Clean-up and restoration of construction sites after completion
At completion time, contractor cleans up and removes all materials and rubbish and temporary works.
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Management of Socio-Environmental Impacts and Risks
No
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Issues/Risks
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Mitigation Measures
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1
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Water pollution
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Used oil/engine oil: The oil container at the construction site (especially when the site is located less than 10 meters from the waterways) must be of sufficient strength to ensure to prevent leakage. The container must be situated within a secondary containment system (bunded), which will prevent the release of any leaked oil. The Contractor must make provisions to ensure that all hazardous substances including oil drums or containers on site are properly labeled and properly stored and that no oil or other contaminants are allowed to reach water courses or groundwater.
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Wastewater from sites: The Contractor will ensure that any seepage and wastewater arising from the works and camp sites must be collected and discharged via drain network.
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Septic tank toilets must be provided on site for construction workers. Wastewater from toilets will not be discharged directly into any waterbody.
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At completion of construction works, water collection tanks and septic tanks shall be covered and effectively sealed off
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2
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Dust, noise, vibration
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Inform the residents: Prior to commencement of work at any site, the Contractor will be required to inform the local authority and residents regarding the construction plan and potential noise and vibration that may occur from the construction activities, including measures to reduce noise and vibration.
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Dust control: The Contractor will ensue that no burning of waste materials on site; adequate water supply is available on site; dry sweeping of large areas is not allowed; Cover all trucks carrying loose or potentially dusty materials (soil, mud, etc.) to and from construction site; Water or sprinkle the construction areas periodically, especially at site located near residential area; avoid overloaded of trucks; routinely clean public roads and access routes;
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Exposed soil and material stockpiles shall be protected against dust spreading, and the location of stockpiles shall take into consideration the prevailing wind directions and locations of sensitive receptors.
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When needed, measures to reduce noise to acceptable levels must be implemented and could include silencers, mufflers, acoustically dampened panels or placement of noisy machines in acoustically protected areas.
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3
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Management and treatment of solid waste
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The solid waste from construction. The Contractor must make an effort to collect wastes (stone, soil,…) and transport to required site or re-using or recycling construction and demolition waste should be explored and implemented. The Contractor will be required to comply with these procedures during site development. The contractor will not be permitted to transport contaminated materials on canals, unless appropriate handling facilities and infrastructure are agreed with the responsible agency.
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the Contractor shall provide litter bins, containers and refuse collection facilities. Waste storage containers shall be covered, tip-proof, weatherproof and scavenger proof.
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Solid waste may be temporarily stored on site in a designated area approved by the Construction Supervision Consultant and relevant local authorities prior to collection and disposal through a licensed waste collector
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No burning, on-site burying or dumping of solid waste shall occur.
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Recyclable materials such as wooden plates for trench works, steel, scaffolding material, site holding, packaging material, etc shall be collected and separated on-site from other waste sources for reuse, for use as fill, or for sale.
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If not removed off site, solid waste or construction debris shall be disposed of only at sites identified and approved by the Construction Supervision Consultant. Under no circumstances shall the contractor dispose of any material in environmentally sensitive areas, such as in watercourses.
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Domestic solid waste. During constructing of the sub-project, the contractor must take appropriate measures to collect and treat solid waste, or bury in landfills temporarily in the area with a cover layer and when full, the landfill to landfill a coating 50cm thick. Upon completion of the construction phase of the sub-projects, to require filling up landfills, and restore landscape to the sub-project area.
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The Contractor must be responsible for compliance with the relevant Vietnamese legislation relevant to wastewater discharges into watercourses.
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Portable or constructed toilets must be provided on site for construction workers. Wastewater from toilets as well as kitchens, showers, sinks, etc. shall be discharged into a conservancy tank for removal from the site or discharged into municipal sewerage systems; there should be no direct discharges to any waterbody.
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At completion of construction works, water collection tanks and septic tanks shall be covered and effectively sealed off.
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4
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Chemical or hazardous wastes
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Chemical waste of any kind shall be disposed of at an approved appropriate landfill site and in accordance with local legislative requirements.
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Used oil and grease shall be removed from site and sold to an approved used oil recycling company.
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Used oil, lubricants, cleaning materials, etc. from the maintenance of vehicles and machinery shall be collected in holding tanks and removed from site by a specialized oil recycling company for disposal at an approved hazardous waste site.
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Unused or rejected tar or bituminous products shall be returned to the supplier’s production plant.
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Store chemicals appropriately and with appropriate labeling
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Appropriate communication and training programs should be put in place to prepare workers to recognize and respond to workplace chemical hazards.
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5
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Traffic and social disturbance, disruptions to existing services
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Contractor is required to use the route that designed for construction works as identified by local authority.
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Clear signing must be provided at all times for pedestrian routes;
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After completion of the works all materials arising from the works will be left in a clean and tidy condition to the reasonable requirements of the local authorities;
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The Contractor will be responsible for any damage caused by their activities to the roads and public facilities in the vicinity of the worksite.
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Place signs around the construction areas to facilitate traffic movement, provide directions to various components of the works, and provide safety advice and warning.
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Employing safe traffic control measures, including road/rivers/canal signs and flag persons to warn of dangerous conditions.
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Avoid material transportation for construction during rush hour
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Discuss and negotiat with local community about water cut-off and service disruptions period
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6
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Erosion and sedimentation control
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The Contractor shall follow the detailed drainage design included in the construction plans, intended to prevent storm water from causing local flooding or scouring slopes and areas of unprotected soil resulting in heavy sediment loads affecting local watercourses.
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Ensure drainage system is always maintained cleared of mud and other obstructions.
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Areas of the site not disturbed by construction activities shall be maintained in their existing conditions.
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Earthworks, cuts, and fill slopes shall be properly maintained, in accordance with the construction specifications, including measures such as installation of drains, use of plant cover.
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To avoid sediment-laded runoff that could adversely impact watercourses, install sediment control structures where needed to slow or redirect runoff and trap sediment. Sediment control structures could include windrows of logging slash, rock berms, sediment catchment basins, straw bales, storm drain inlet protection systems, or brush fences.
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Site de-watering and water diversions: the sediment laden water pumped from the work area must be discharged to an appropriate sediment control measure for treatment before re-release to the down stream.
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Stream diversions or construction of cofferdams would require site-specific mitigation measures in the EMP
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7
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Excavation materials
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Large scale borrow pits or stockpiles will need site-specific measures that go beyond those in these ECOPs.
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All dredged spoil as well as excavation materials will be reused for road construction and/or land filling at or nearby the work site.
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Demolition materials must be properly disposed off.
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An open ditch shall be built around the stockpile site to intercept wastewater.
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Stockpile topsoil when first opening a borrow pit and use it later to restore the area to near natural conditions.
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8
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Management of stockpiles, quarries, and borrow pits
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Large scale borrow pits or stockpiles will need site-specific measures that go beyond those in these ECOPs.
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All locations to be used must be previously identified in the approved construction specifications. Sensitive sites such as scenic spots, of natural habitat, areas near sensitive receptors, or areas near water should be avoided.
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An open ditch shall be built around the stockpile site to intercept wastewater.
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Stockpile topsoil when first opening a borrow pit and use it later to restore the area to near natural conditions.
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If needed, disposal sites shall include a retaining wall.
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If the need for new sites arises during construction, they must be pre-approved by the Construction Engineer.
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If landowners are affected by use of their areas for stockpiles or borrow pits, they must be included in the project resettlement plan.
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If access roads are needed, they must have been considered in the environmental assessment.
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9
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Landscape management
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Spoil heaps and excavated slopes shall be re-profiled to stable batters, and grassed to prevent erosion;
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All affected areas shall be landscaped
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Trees/grass shall be planted at exposed land and on slopes to prevent or reduce land collapse and keep stability of slopes
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Prohibit cutting of any tree or removal of rocks originated at the site. This could include areas protected as a green space.
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The Contractor shall ensure that no hunting, trapping shooting, poisoning of fauna takes place.
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Cleared areas such as borrow pits no longer in use, disposal areas, site facilities, workers’ camps, stockpiles areas, working platforms and any areas temporarily occupied during construction of the project works shall be restored using landscaping, adequate drainage and revegetation as appropriate.
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Spoil heaps and excavated slopes shall be re-profiled to stable batters, and grassed to prevent erosion;
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All affected areas shall be landscaped and any necessary remedial works shall be undertaken without delay, including green-spacing and other existing works
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Soil contaminated with chemicals or hazardous substances shall be removed and transported and buried in waste disposal areas.
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10
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Worker and public Safety
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Provide first aid kits at contractor’s office
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Training workers on occupational safety regulations
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Preparation of emergency aid service at construction site
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If blasting is to be used, additional mitigation measures and safety precautions must be outlined in the EMP.
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During demolition of existing infrastructure, workers and the general public must be protected from falling debris by measures such as chutes, traffic control, and use of restricted access zones.
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Install fences, barriers, dangerous warning/prohibition site around the construction area which showing potential danger to public people
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The contractor shall provide safety measures as installation of fences, barriers warning signs, lighting system against traffic accidents as well as other risk to people and sensitive areas.
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If previous assessments indicate there could be unexploded ordnance (UXO), clearance must be done by qualified personnel and as per detailed plans approved by the Construction Engineer
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11
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Management of small amounts of sludge
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Characteristics of sludge/sediment should be determined by sampling and analysis. Sludge that is heavily contaminated would require measures that go beyond the scope of these ECOPs.
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Lixiviate from dredged materials should not be allowed to enter watercourses without appropriate filtering or treatment.
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Collected dredged materials have to be processed, as per Vietnamese regulations on waste collection, to ensure safe and environmentally secure transportation, storage, treatment and management
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“Chance find” Procedures
If the Contractor discovers archeological sites, historical sites, remains and objects, including graveyards and/or individual graves during excavation or construction, the Contractor will carry out the following steps:
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Stop the construction activities in the area of the chance find;
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Delineate the discovered site or area;
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Secure the site to prevent any damage or loss of removable objects. In cases of removable antiquities or sensitive remains, a night guard shall be arranged until the responsible local authorities or the National Administration of Culture take over;
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Notify the supervisory Project Environmental Officer and Project Engineer who in turn will notify the responsible local authorities and the Provincial Department of Culture immediately (within 24 hours or less);
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Responsible local authorities and the Provincial Department of Culture would be in charge of protecting and preserving the site before deciding on subsequent appropriate procedures. This would require a preliminary evaluation of the findings to be performed by the archeologists of National Culture Administration. The significance and importance of the findings should be assessed according to the various criteria relevant to cultural heritage; those include the aesthetic, historic, scientific or research, social and economic values;
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Decisions on how to handle the finding shall be taken by the responsible authorities and Provincial Department of Culture. This could include changes in the layout (such as when finding an irremovable remain of cultural or archeological importance) conservation, preservation, restoration and salvage;
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Implementation for the authority decision concerning the management of the finding shall be communicated in writing by relevant local authorities; and
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Construction work could resume only after permission is given from the responsible local authorities or Provincial Department of Culture concerning safeguard of the heritage.
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