P what you will do

Creating custom templates

With PowerPoint 2001, you and your students can easily change presentation styles. You may want to use a specific style for a certain type of presentation or for a specific audience. Alternatively, your students might want to keep a consistent style for a topic or a series of special interest group presentations.

T

If none of the templates suit your needs or you want to create a presentation with a unique appearance, start with a blank presentation. To open a blank presentation, click New on the File menu. Then follow the steps for designing a template.

o create a design template

1. 
   Open an existing presentation or use a design template to create a presentation as a basis for your new design template.
   
2. 
   On the View menu, point to Master, and then click Slide Master.
   
3. 
   Use the Formatting Palette to change the template to suit your needs.
   
4. 
   To save the slide as a template to use for future presentations, on the File menu, click Save As.
   
5. 
   In the Name box, type a name for your design template.
   
6. 
   In the Format box, click Design Template. You can save your new design template in My Templates or you can save it to one of the special Design Template folders.
   
7. 
   Click Save to save your changes
   

You can modify a content template by following the same procedure as you would for a design template, except that you do not need to use the Formatting Palette to change the text in the content outline.

Custom Shows

Occasionally, you may want to use only part of a presentation. To do this, you can use the Custom Shows feature instead of creating a new presentation.

To create custom shows

1. 
   Open the presentation that you want to selectively edit.
   
2. 
   On the Slide Show menu, click Custom Shows, and then click New.
   
3. 
   Under Slides in presentation, select a slide that you want to include in the custom show, and then click Add. To select multiple slides, hold down CONTROL as you click the slides.
   
4. 
   To change the order in which slides appear, select a slide, and then click one of the arrows to move the slide up or down in the list.
   
5. 
   Type a name in the Slide show name box, and then click OK.
   
6. 
   To see a preview of a custom show, select the name of the show in the Custom Shows dialog box and then click Show.
   
7. 
   Press ESCAPE to return to Normal View.
   

Delivering Your Presentation

Now that you have created a good presentation about weather and water quality, you can make sure that the delivery is as good as the presentation itself. PowerPoint 2001 offers a variety of ways to review and deliver presentations to ensure that they are polished and professional. This is a great habit to teach your students.

R

By adding transitions to your presentation, you can emphasize topic changes.

eviewing the slide show

The Slide Show feature allows you to preview your presentation on your computer. You can teach your students to use the Slide Show feature to check their presentations before printing them or as preparation for showing them electronically.

To preview the slide show

1. 
   On the Slide Show menu, click View Show.
   
2. 
   After the first slide appears, click anywhere on the screen to move to the next slide, and so on through the presentation.
   
3. 
   On the last slide, click anywhere to end the slide show.
   

Highlighting parts of the slide show

When you deliver a presentation, you can use highlighting to emphasize important information. For example, if your students are presenting their conclusions about how weather affects water quality, they can highlight the important facts and figures during the presentation as they speak on those particular pieces of information.

To highlight elements in a slide during a slide show

1. 
   On the Slide Show menu, click View Show.
   
2. 
   Click the right mouse button, select Pointer Options, and then click Pen. The mouse pointer becomes a pen.
   
3. 
   Click and hold the pen on the slide. Drag the pen around the words or graphics that you want to highlight until a line encircles them.
   
4. 
   Click the right-mouse button, select Pointer Options, and then click Arrow. The pen changes back into the mouse pointer.
   
5. 
   Click anywhere on the slide to advance to the next slide. Note that your pen marks on the show will not be saved.
   

Saving the Presentation as Another File Type

Now that you have a conventional slide show presentation, you can save the presentation in a variety of formats. For example, if you are entering your students’ weather and water quality presentation in an academic competition, you will not be hampered by technical difficulties; the default file type is a PowerPoint file. However, if your audience includes Microsoft Windows users or people who have other kinds of presentation software, you may need to select a different file type. You can turn your presentation into a PowerPoint Movie so that anyone with a QuickTime player can view it, or save your file in HTML so that people can download the presentation from the Internet or your school’s intranet.

PowerPoint Movies

Converting a multimedia presentation into a PowerPoint Movie is simple, and it enables you to distribute the presentation to a wider audience. The people viewing your presentation do not have to be Mac users, nor do they need PowerPoint on their computers. As long as they have QuickTime installed on their computers, they can view your presentation. You can also enhance a presentation when you save it as a movie by adding an MP3 soundtrack or fine-tuning your transitions.

T

Even after you save a presentation as a QuickTime movie, you can still open and edit the presentation file in PowerPoint 2001.


o save a presentation as a movie

1. 
   On the File menu, click Make Movie.
   
2. 
   Select a folder, and then name your movie.
   
3. 
   Select the Adjust settings check box, and then click Next.
   
4. 
   In the Movie Options dialog box, you can adjust the size and quality of the movie and determine the media settings, such as whether to keep animations and hyperlinks in place.
   

5. 
   To add a soundtrack to your movie, in the Background soundtrack pop up menu, click Select soundtrack.
   
6. 
   To add credits for the movie, click Credits, and then enter the appropriate information. Click Back if you want to return to the Movie Options box, or click OK.
   
7. 
   Click Save.
   

Saving to the Web

To “save a presentation to the Web” means to place a copy of the presentation in HTML format on the Internet or your school’s intranet. When you save a presentation to the Web, you can:

• 
  Make available on the Web a copy of a presentation that only you can edit.
  
• 
  Make a subset of your presentation available.
  
• 
  Select which browser formats you want to make your presentation available in, such as Microsoft Internet Explorer 5 or Netscape Navigator 5.0.
  
• 
  Make only the slides of your presentation available, but not the notes.
  

To save your presentation as a Web page

1. 
   On the File menu, click Save as Web Page.
   
2. 
   Select a folder, and then enter a name for your Web page.
   
3. 
   Click Web Options, and then click the Files tab. Under Browser support, select the check boxes for the browsers you want to support.
   

To make sure your audience can view the presentation, you may want to add directions for opening and viewing the presentation on the Web page where it is saved.

4. 
   Click the Pictures tab, and then, under Target monitor, select the screen size that you want your presentation to be sized for. Most Web pages are set up for 800x600 because that size represents the screen resolution for most older monitors.
   
5. 
   Adjust any appearance options you want from the Appearance tab, and then click OK.
   
6. 
   Click Save.
   

To view the presentation as a Web page, open it by typing filename.htm in the address field of your browser. Users progress through the presentation by clicking the navigation buttons or the space bar to proceed to the next slide.

Putting It Together

Video cameras, and even digital video cameras, can be very useful for documenting presentations and events at a school or elsewhere, but their output is difficult to edit. In contrast, a PowerPoint 2001 presentation is easy to create and edit, making it a versatile tool that can be used by both educators and students to present information to students and peers.

Here are some projects that you might consider:

• 
  Issue your school yearbook both in printed form and as a PowerPoint presentation, including movie clips from the year’s most outstanding events.
  
• 
  Issue your school literary journal both in print and as a PowerPoint presentation incorporating, for example, sound clips of students reading short essays or poems.
  
• 
  Create multimedia presentations with movie and sound clips, and photos of lectures on such subjects as art history, music history, social science, or other humanities.
  
• 
  Create science lectures showing important experiments that cannot be performed in your own laboratory.
  
• 
  Integrate foreign language and social science lessons into your PowerPoint presentation by importing QuickTime movies showing the language being used in its native context.
  
• 
  Build a library of PowerPoint resources, such as class presentations, QuickTime movies, custom templates, and a special folder of school photos in the Clip Gallery, for use by other teachers in your school.
  
• 
  Keep copies of presentations on file in your school library or on your school Web site so students can review class material.
  

New PowerPoint X for Mac OS X Features

PowerPoint X for Mac OS X is equipped with features to give you and your students more control over sharing files and working with animation and transitions in your presentations.

• 
  PowerPoint Packages. The new PowerPoint Package option allows students and teachers to pack presentations and all linked files into one folder so they can move the folder to a network share, put it on a disk, or burn it to a CD without losing any linked pictures, sounds, movies, hyperlinks, or other files. To create a package, simply choose ‘PowerPoint Package’ in the ‘Save As’ dialog box, and then select the location for the package to be stored.
  
• 
  PowerPoint Movies. You can now add animation and interactivity such as hyperlinks and action buttons in the same movie. There is also added support for more types of shape animation within the movie than in previous versions. Animation timing was improved so students and teachers have much better control over when sounds and movies-within-movies play. In PowerPoint X, a presentation saved as a PowerPoint Movie more closely resembles what you see when you run that same presentation as a presentation within PowerPoint. And with the new animation preview, it is easier than ever to make sure that you have just the right animations and transitions on your slide. PowerPoint Movies are a great way for students and teachers to share presentations they have created, even with those who do not have PowerPoint.
  
• 
  True Transparency. PowerPoint X provides even more image manipulation power by allowing you to set any drawing or picture on your slide to a specific percentage of transparency. To adjust an image's transparency, select the image then set your transparency with the transparency toolbar in the Formatting Palette.
  
• 
  Transitions. With full support for Apple QuickTime, PowerPoint X can use QuickTime transitions to move between slides in a presentation. PowerPoint also uses the true transparency features of Mac OS X to support the
  Fade In/Out effect, and PowerPoint transitions use the blending capabilities of Quartz and QuickDraw to achieve excellent transparency effects. This will help students and teachers to emphasize their points and keep their audiences engaged during presentations.
  

