Town of chebeague island selectmen meeting minutes wednesday, april 16, 2008
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| TOWN OF CHEBEAGUE ISLAND
SELECTMEN MEETING MINUTES WEDNESDAY, APRIL 16, 2008 7PM @ CHEBEAGUE ISLAND HALL Present: Mark Dyer, Donna Damon, Herb Maine, Chris Rich, Leon Hamilton & Scott Seaver. 1. Meeting called to order 6:00PM. 2. Public Comment: Mark Dyer opened the meeting for public comments. After seeing and hearing none, closed the comment section of meeting. 3. Approval of prior minutes: Mark Dyer asked for a motion to approve prior minutes: Donna Damon – MOTION- To approve minutes of March 5th, 2008 as written. Leon Hamilton seconded. Vote: Unanimous. Donna Damon – MOTION- To approve minutes of March 22nd, 2008 as written. Chris Rich seconded. Vote: Unanimous. Donna Damon – MOTION- To approve minutes of April 3rd, 2008 as written. Herb Maine seconded. Vote: In favor four (4), one abstained (Leon-vacation) 4. Approval of Warrants: Mark Dyer asked for a motion to approve Correction Warrant #17. Herb Maine – MOTION- To approve Correction Warrant #17 as presented. Leon Hamilton seconded. Vote: Unanimous. Mark Dyer asked for a motion to approve Warrant #18. Leon Hamilton- MOTION- To approve Warrant #18 as presented. Herb Maine seconded. Donna Damon asked about trips made by Lionel Plante & Pine Tree Waste. Scott Seaver advised that was two (2) trips. Vote: Unanimous. Mark Dyer at this point of the meeting asked the Board if they would agree to let the Town Administrator time for a short report. All in favor. Scott Seaver advised that the brush dump will be done around the first of May. Also, we have a chance to borrow a street sweeper if needed and the screening plant that was part of the separation agreement with Cumberland is coming back to the Island. Scott advised that we will have Trio training on Thursday, May 1st. Scott discussed the work that needs to be done at Indian Point and John Small Road. Herb Maine asked the status of the budget. Scott advised that is it almost completed, but needs a few more adjustments. Mark Dyer asked if there was any loam available at Public Works. He and Leon had been approached by a resident that wanted a couple of buckets if possible. Leon Hamilton stated that he didn’t see any problem with someone taking a couple of five gallon buckets full , but NOT haul any great amount. PAGE 1 5. Old Business: 5.1 To set date for public hearing for Victualers Licenses & Special Amusement Permits.
Mark Dyer asked for a motion to set the date for public hearings for Victualers Licenses & Special Amusement Permits. Donna Damon – MOTION – To set date for hearings on April 23rd, 2008, at the Island Hall at 7:00PM. Leon Hamilton seconded. Donna Damon asked that we add liquor licenses when we post agenda. Vote: Unanimous. 5.2 To see if the Selectmen will set a date for a public hearing to discuss a request from the Shellfish Commission to close a portion of the Town’s clam flats for the purpose of conservation. Mark Dyer asked for a motion to set a date for public hearing for Shellfish Committee request. Leon Hamilton stated that he agreed with what has been asked for. Leon Hamilton – MOTION- To add this item to the April 23rd agenda. Chris Rich seconded. After discussion Leon withdrew motion due to the ordinance requires a ten (10) day notice period and it must be published in a local paper. Herb Maine – MOTION – To set date for hearing on May 7th, 2008, at the Island Hall at 7:00PM. Donna Damon seconded. Donna Damon requested that the letter from Don Card be attached to agenda and send request to Forecaster for publication. Vote: Unanimous. 5.3 To see if Selectmen will finalize setting up a committee to deal with foreclosed properties. Mark Dyer asked for a motion to finalize the setting up of committee. Mark Dyer stated that this should be a small group of Selectmen and individuals. Donna Damon asked that all correspondence be sent certified mail. Mark Dyer asked that individual contact should be made by letter from Town Administrator so the Town can start process. Herb Maine – MOTION – To have Town Administrator send letters on tax acquired properties after July 1, 2007 as approved in policy. Donna Damon seconded. Donna Damon asked to create a committee to evaluate use and disposal of tax acquired property: two (2) Selectmen, one (1) Planning Board Member and two (2) citizens. Vote: Unanimous. PAGE 2 Discussion of Selectmen: **Herb Maine asked to make a list of up coming items. **Mark Dyer asked that two (2) Selectmen take what if left of the Personnel Policy and finish it. **Leon Hamilton stated a resident of Deer Point Road asked the possibility of the Town making repairs of the road. The reasons were oil deliveries, etc.. Leon asked what the cost may be to the Town. Donna Damon stated that an easement would have to be made to the Town if we repair and maintain the road. Leon Hamilton stated that the owner does NOT want to turn the road over to the Town due to people trying to park on the sides of the road. Scott Seaver asked if this would be year round maintenance (plowing and sanding, etc.). Leon Hamilton asked if the Town could plow and sand the road due to width. Scott Seaver advised that this would have to be looked into. Scott Seaver also advised that we will need agreements, easements and possibly liability insurance. Scott Seaver also asked how may other roads on the Island are like this. ** Herb Maine asked about the Town Administrator contract for 2008-2009. ** Herb Maine asked about contacting Childs Engineering. Scott Seaver advised that he has sent letter. ** Herb Maine asked about starting work on warrant for June 7th meeting. Scott Seaver advised that we are starting to work on it. **Mark Dyer mentioned Selectmen’s Guidelines. Mark wondered if there is a recommendation on Wharf Road parking situation. He asked Scott to see if between himself and Public Works if they can come up with enough material to fix problems. **As of this meeting parking is still being handled by the Sheriff Department. Donna Damon asked to have the Coastal Waters Commission parking ordinance be put in the Island’s monthly calendar. **Herb Maine stated that all ordinance work from other committees needs to be finished in time for June 7th warrant. Herb Maine asked that all ordinance changes be done by May 1st, so review can be done. **David Hill asked about Cousin’s Island project. Is it moving forward and is there any chance of reducing the cost. Donna Damon advised that we will need an agreement with State before Engineering can start. Scott Seaver advised that Child’s Engineering will be negotiated first. David Hill also asked about agreements with the Town of Yarmouth. Mark Dyer advised the Scott had talked to Nat Tupper. 6. Executive Session: 6.1 To Convene into Executive Session Pursuant to MRSA 405.6.A.1. To see if Selectmen will discuss the conditions of an agreement with the Town Assessor. Mark Dyer asked for motion to adjourn meeting and move into Executive Session. Donna Damon – MOTION – To adjourn business part of meeting and move into Executive Session pursuant to MRSA 405.6.A.1. To see if Selectmen will discuss the conditions of an agreement with the Town Assessor. Herb Maine seconded. Vote: Unanimous After brief recess, moved into Executive Session at 8:50PM Donna Damon – Motion- to move into Executive Session. Herb Maine seconded. Donna Damon amended to add discussion of Greenshoe Group (HR Consultant). Vote: Unanimous. 9:15PM, Mark Dyer asked for motion to exit Executive Session. Leon Hamilton – MOTION – to exit Executive Session and adjourn meeting. Donna Damon seconded. Vote: Unanimous. Respectfully submitted by Susan Campbell, Town Clerk |