Town of Chebeague Island Board of Selectmen Public Hearing Minutes
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| Town of Chebeague Island
Board of Selectmen **Public Hearing Minutes** June 11th, 2008 @ 7PM, at the Island Hall Present: Mark Dyer, Herb Maine, Leon Hamilton, Chris Rich, Donna Damon and Scott Seaver Interim Town Administrator. 1. Meeting called to order at 7:05PM. 2. Public Comments: None. 3. To see if the Selectmen will discuss and act on a request from the Chebeague Island Boat Yard, LLC for an new Special Amusement Permit. Vicki Todd thanked the Board all its help. Vicki advised that it has a small space seating on eighty (80) people. They are looking to hold rehearsal dinners, birthday parties, etc., no weddings. The deck has no lighting and it will not be added. Vicki also stated that there will be no outside music. They have spoken to the neighbors that would be the most impacted and they have no problems with what the Boat Yard is planning for events. Leon Hamilton asked if they had spoken to the Earnest’s and Birkett’s? Vicki stated no. Mark Dyer advised that he had spoken to Bob Grant. Mr. Grant knew about the meeting and had no concerns. Vicki advised that all the neighbors that have been spoken to have been supportive. Donna Damon asked that all residents be aware of functions being held, maybe by issuing a letter from the Boat Yard. This will make good public relations with the neighbors. Donna Damon asked if the seating number was set by the State. Vicki stated yes. Donna Damon asked about standing room number. Vicki stated that standing room number is unknown. Leon Hamilton – Moved – To approve the Special Amusement Permit for the Chebeague Island Boat Yard, LLC. Chris Rich seconded. Discussion: Donna Damon advised that if lights added they will need to go to the Planning Board for approval. Vicki Todd advised that it would most likely never be changed. Vote: Unanimous. 4. To see if the Selectmen will discuss and act on a request from the Island Commons for approval of a catering application from Dog Fish Café for the Wine & Cheese fund raiser event to be held June 22, 2008. Leon Hamilton – Moved – To approve Catering License privilege for the Dog Fish Café to hold the Wine & Cheese Event for the Island Commons fund raiser to be held June 22nd, 2008. Herb Maine, seconded. Discussion: Donna Damon asked for an amendment to the motion. She would like to add catering liquor license. Herb Maine agreed to the amendment and asked the second be stricken. Leon Hamilton – Moved – To amend original motion to state: To approve Catering License privileges with alcoholic beverages for the Dog Fish Café to hold the Wine & Cheese Event for the Island Commons Fund raiser to be held June 22nd, 2008. Herb Maine, seconded. Discussion: Donna Damon stated that this is very confusing. We need to have more time to find out how to handle these permits. Vote: Four (4) in favor, One (1) abstained (Herb Maine). Page 1 5. To see if the Selectmen will discuss and act on a request from the Slow Belle Café for renewal of a Victualer’s License and Special Amusement Permit . Donna Damon asked if State Fire Marshall and the Liquor Inspector had been in for inspections. Jon advised that all permits and inspections have to be completed before they will come to Café. Leon Hamilton asked Jon if intentions are the same as last year. Jon stated, yes. Mark Dyer stated that renewal should be contingent on all inspections being completed. Chris Rich – Moved – To approve renewal of the Victualer’s License, contingent on all inspections being completed. Herb Maine seconded. Discussion – none. Vote: Unanimous. Leon Hamilton – Moved – To approve Special Amusement Permit renewal contingent on all inspections being completed. Chris Rich, seconded. Discussion: Donna Damon asked about general plans for music. Jon advised that just to see how it goes. He advised that plans are the same of inside and outside music and will only be three days a week. Jon also advised that the trees will block some of the music. If he receive complaints they will be handled and resolved. Mark Dyer asked Jon if the neighbors had asked on how things will be handled. Jon advised, no. Leon Hamilton asked if he still intended to use 10PM as a shut down time for the music. Jon stated, yes. Donna Damon asked Jon to hold conversations with the neighbors. Vote: Unanimous. Donna Damon stated that liquor license is not stated on the agenda. Herb Maine stated we had a meeting on the 18th and could be approved on that date. Mark Dyer asked if the Board was in agreement of holding a hearing on that date. Chris Rich – Moved – To set date for public hearing on June 18th, 2008 for approval of liquor license for the Slow Belle Café. Donna Damon seconded. Vote: Unanimous. 6. To see if the Selectmen will discuss and possibly act on a selection of an auditor for the Town of Chebeague Island. Scott Seaver advised he had sent out ten (10) requests for proposals. The firm of Berry-Fowles & Company was the only one that answered the request. Herb Maine asked if the time had been set and materials ready? Scott advised that they are booked into June and July, scheduled the Town for July. Scott advised that cost would be $8750 if not having to make a lot of changes. The first day is for prep work. If we are not prepared it will cost more. Scott advised that they have not seen the books, only had phone conversations. Herb Maine asked if things were under control. Scott advised of some software problems and the inexperience of knowing how to use them. Mark Dyer asked if money had been budgeted. Donna Damon stated, yes. Scott advised money in the 07/08 budget of $10,000. Donna Damon asked if School Department is included in this audit. Scott advised, yes. Scott Seaver advised that using Berry-Fowles & Company will be beneficial to Town. They understand small communities and Island Communities issues. Leon Hamilton – Moved – To approval hiring of Berry-Fowles & Company to do audit for the Town of Chebeague Island. Donna Damon seconded. Vote: Unanimous. Leon Hamilton asked if we need to vote on a new Chair and Vice –Chair for the Board of Selectmen. Donna Damon advised she thought it should be an agenda item. 7. Adjourn meeting. Leon Hamilton – Moved – To adjourn meeting (8:17PM). Herb Maine, seconded. Vote: Unanimous. Respectfully submitted by Susan Campbell, Town Clerk |