The secretariat vacancy notice and application form

 THE SECRETARIAT

The position reports to the Head of Media & Communications and to the Senior Adviser of the economic portfolio of the Council of the Baltic Sea States Secretariat. This is a three-year position, linked to the INTERREG programming period until summer 2019.

The Research & Communication Coordinator will support the innovation and science related projects of the organization and communicate the work of the specific projects, as well as the work of the CBSS as a whole.

The position will aid the development of international exchange, clustering, and data access networks in the Baltic Sea Region. The position will be involved in the establishment of a Baltic Science Network and activities that enhance communication and cooperation between Baltic Sea Region science and research frameworks.

The research aspect of the position will hence focus on analyzing industrial clusters, national strategies (national or regional Smart Specialisation Strategies and roadmaps in science), existing research infrastructure, funding access and statistical usage of Research Infrastructures.

The position also serves to ensure that the above-mentioned topics are also well-communicated in a clear and simplified manner to the wider public. Technical capacities and interpersonal communication skills are crucial for this role, and close collaboration with stakeholders in the Baltic Sea Region, especially the project partners and the scientific community, is a must.

The responsibilities will include the following:

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  Provision of analytical and secretarial support to the project leaders
  
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  Project support and report delivery
  
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  Monitoring the implementation of projects, including awareness building and disseminating project results
  
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  Coordinating, networking and liaising with other organisations and regional stakeholders
  

The job description is intended to describe the general nature and level of work being performed by the incumbent of this position. It is not intended to be an exhaustive list of all responsibilities and activities required of the position. Responsibilities may vary and change over time, depending on the development of the CBSS and of the Secretariat in the general framework of Baltic Sea cooperation.

Selection Criteria

All internationally recruited staff members of the Secretariat are nationals of a Member State of the Council of the Baltic Sea States and are nominated on the basis of merits in a manner which strives to take account of geographical representation, gender balance and the principle of rotation.

• 
  An advanced university degree in a field relevant to the position
  
• 
  At least 3-5 years professional experience from the fields of innovation, science & research policy, regional cooperation and/or relevant experience from the academic world or private sector
  
• 
  Knowledge of research infrastructures (the MERIL database, European Strategy Forum on Research Infrastructures ESFRI, national databases etc.)
  
• 
  Ability to navigate in a complex international environment, including the EU Strategy for the Baltic Sea Region, as well as having knowledge of national strategies
  
• 
  Experience of regional funding mechanisms (such as INTERREG, European Commission)
  
• 
  Strong organizational skills – a team player able to handle a multitude of tasks and prioritize
  
• 
  Proven ability to coordinate regional cooperation projects (including drafting and project reporting skills)
  
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  Clear analytical skills and ability to make sound judgments, critical thinking and problem solving skills
  
• 
  Excellent communication skills (knowledge of Wordpress and social media channels considered an advantage)
  
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  Excellent command of oral and written English is required
  
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  Command of oral and written German is a strong benefit
  

Terms of employment

The Research & Communication Coordinator will be appointed for a period of three years with possibility of prolongation depending on funding. The suggested starting date for the position is 3 May 2016. The place of employment is Stockholm.

Head of Media & Communication

CBSS Secretariat

P.O. Box 2010

SE 103 11 Stockholm

Sweden

Mr. Anthony Jay Olsson, Anthony.jay@cbss.org),

and Ms. Gertrude Opira, Head of Administration, gertrude.opira@cbss.org.


A
Please attach

This form may be downloaded from the CBSS website at www.cbss.org

1. 
   PERSONAL DATA
   

2. 
   EDUCATION
   

3. 
   SUMMARY OF PROFESSIONAL SKILLS AND EXPERTISE (Max 200 words)
   

Position:

Employer:

Address:

Major accomplishments:

Please, list each of your past employments separately.

Position:

Employer:

Address:

Major accomplishments:

4. 
   SUMMARY REGIONAL/ INTERNATIONAL EXPERIENCE (Max 200 words)
   

5. 
   LANGUAGES
   

B Independent User

C Proficient User

EN	DA	ET	FI	DE	IS	LV	LT	NO	PL	RU	SV

2. Other language(s):

6. 
   COMPUTER SKILLS
   

7. 
   REFERENCES
   

8. 
   DECLARATION
   

I confirm that all information stated in this application form is true and complete and I am aware that any incorrect statement may invalidate my application.

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