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Instructions for Authors
The Journal of ExtraCorporeal Technology (JECT) is the official journal of the American Society of ExtraCorporeal Technology. It contains original papers on topics pertaining to extracorporeal circulation and cardiovascular surgery. Case reports, techniques and applications, and review articles are accepted for publication. Also featured are correspondence and book reviews. JECT is indexed in Medline through PubMed and the Cumulative Index of Nursing and Allied Health Literature (CINAHL). All manuscripts, correspondence and editorial business should be sent to the above address. Statements and opinions are those of the author(s) and do not necessarily reflect the opinions of AmSECT, the editors or the publisher. If a manuscript is accepted for publication, all authors must agree upon certain conditions. These conditions include statements regarding conflict of interest, scientific responsibility, exclusive publication, and assignment of copyright.
You may submit your copyright and conflict of interest forms online to Editorial Manager. You need to print out the forms, have ALL necessary authors sign, scan it and then upload to EM with your manuscript files. Or you may print out the forms, get all necessary signatures and fax to me at 1-207-761-3009 if you don’t have access to a scanner.
All copyright information will be maintained in the Journal editorial offices. No part of the published material may be reproduced elsewhere without written permission from the Journal Editor and publisher. Material accepted for publication in JECT becomes the property of AmSECT.
To comply with the Copyright Act of 1976, the following statement must be included in a cover letter to the Editor and signed by each author:
"The author(s) hereby state(s) that the article is original, presently not under consideration for publication in another journal and has not been published previously. If the manuscript entitled [title of manuscript] is published, the undersigned author(s) give(s) all copyright ownership to AmSECT."
All authors on a submitted paper must sign the copyright permission form.
JECT requires authors to disclose any commercial association that might pose a conflict of interest with the submitted manuscript by completing the Conflict of Interest statement listed below. It is the responsibility of the authors to fully disclose institutional or corporate affiliations that might constitute a conflict. Any association that results in financial exchange between the author(s) and a private corporation, or entity, must be disclosed. These include consultancies, stock ownership, patent-licensing or similar relationships. If commercial products are evaluated (not just listed in the methodology)
Therefore, the cover letter to the editor must also include one of the following conflict of interest statements:
"I declare on behalf of myself and all authors the following:
We have no material, financial, or other relationship with any healthcare-related business or other entity whose products or services may be discussed in, or directly affected in the marketplace by, this manuscript."
Signature of Senior Author
If a relationship exists please sign below and disclose accordingly:
"The below-listed authors have a material, financial, or other relationship with a healthcare-related business or other entity whose products or services may be discussed in, or directly affected in the marketplace by, this manuscript. This relationship is specified below."
Signature of Senior Author
All funding sources supporting the work will be acknowledged at the end of the manuscript. If the editorial staff feels that a potential conflict of interest it may be disclosed in written format. Authors will be apprised of such a decision in writing prior to publication.
Authors wishing to remove a submitted manuscript from consideration after it has been submitted must do so by submitting a written request to the Journal Editor. In the event of withdrawal of a manuscript, the paper will be destroyed to ensure confidentiality for the authors.
Alternatively, the Copyright Permission Form and Disclosure of Conflict of Interest Form can be downloaded.
Copyright Permission Form:
Conflict of Interest Form:
TYPES OF PAPERS
Original Article papers are those that represent original research in the field of cardiovascular medicine and/or perfusion. These may be either clinical or laboratory studies.
Case reports are clinical that report on several patients or fewer, and describe a unique aspect that may not have been previously reported. These are generally brief in length and should contain the following sections: Overview, Description, Comment, References (limit to less than 10).
Techniques and Applications
Techniques or application papers are descriptions of developing technologies that may or may not have been applied in a laboratory or clinical setting. These are generally short papers and should contain the following sections: Overview, Description, Discussion, References (limit to less than 10).
Review articles generally are written as exhaustive summations of the current knowledge in a subject area. These are generally long papers and contain the following sections: Introduction, Multiple Sections with Subheadings, Summary, References (no limit).
Book reviews are performed on a regular basis of recent publications that are seminal to the field of cardiovascular perfusion and/or cardiovascular surgery.
CHECKLIST FOR AUTHORS
* The following checklist is provided for the authors convenience. Please use this list to ensure that the manuscript is complete when submitted. Incomplete manuscripts will not be accepted.
* All authors on a submitted paper must sign the copyright permission form.
* JECT requires authors to disclose any commercial association that might pose a conflict of interest
* Manuscript should be in Microsoft format. All figures should be saved in JPG or TIF format, while tables can be in word-processor format.
* Type the manuscript double-spaced (including the title page, abstract, text, references, tables and legends). Do not right justify the manuscript. This also applies to correspondence
* Arrange the manuscript as follows: title page, abstract, text, references, tables, figures, legends. Number the pages in footer (right justify) consecutively, beginning with the title page as page 1 and ending with the legend page.
*Use high quality resolution for all figures and tables. Handwritten lettering is unacceptable. One figure per page. Submit all figures as JPG files. Using black and white for all fill quantities of bar graphs enhances publication quality. Do not use gray shading for filling figure boxes. Multiple shades of gray do not reproduce well and should be avoided. All charts (bar graphs and pie charts) should be in two dimensional perspective. The use of color in figures represents a significant increase in publication costs. If color figures are included, a $50.00 charge per color figure will be assessed to the primary author.
* JECT style complies with ISI Press Medical Style and Format, Edward J. Huth, ISI Press, 3301 Market St., Philadelphia, PA 19104.
* The managing editor and publisher use e-mail exclusively for communication regarding manuscript review and revisions prior to final acceptance, and e-proofs prior to final publication.
Any questions concerning these instructions should be directed to the Managing Editor – Barbara Tolan at (207) 662-6287, firstname.lastname@example.org
* Give the paper as short a title as possible. Include only the names of the authors directly affiliated with the work. Include the highest academic credential of each author. Include the name and location of facility where the work was completed. Include a list of four or five appropriate key words.
* Common Keywords: www.editorialmanager.com/jectjournal/account/keyword.pdf
* If the paper was presented at a meeting, provide the name, location, and dates of the meeting.
* The abstract should be no longer than 300 words, and should state concisely the objectives of the paper. Abstracts should contain subheadings as follows: Background, Methods, Results, and Conclusion. Abstracts for Case Reports and Techniques and Applications articles should be shorter (200 words or less). Abstracts must accompany every contribution, except for Letters to the Editor and book reviews.
* The text should be organized as follows: Introduction, Materials and Methods, Results, Discussion, References.
* Cite all references, figures, and tables in numerical order in the text. Citations should be on the line (non-superscript) and enclosed in parentheses. Spell out on first mention each term, even if they are commonly used, and put the abbreviation in parentheses after the first reference. Use the abbreviation for subsequent references. Example: Thromboelastograph (TEG).
* Give all hematologic and clinical chemistry measurements in the International System of Units (SI). Refer to ISI Press Medical Style and Format, Edward J. Huth, ISI Press, 3301 Market St., Philadelphia, PA 19104. In general, measurements of length, height, weight and volume should be reported in metric units (meter, kilogram, liter) or their decimal multiples. Temperatures should be given in degrees Centigrade. Blood pressures should be given in millimeters of mercury.
* Identify all equipment and related materials by providing model number and device manufacturer, and include city, state and country of the company. Example: Hemochron Response (International Technidyne, Nevsky, NJ, USA). Cite all materials on the line immediately following first listing. Type acknowledgments, including complete grant or subsidy information, at the end of the text before the references.
* Copyright laws require the obtainment of letters of permission from authors and/or publishers for the use of quotations and illustrations that originally appeared elsewhere. Similarly, written permission is required for the use of patients identifiable in photographs. It is not sufficient to cover the eyes of patients to mask identity. Papers will be returned to authors unless copies of necessary permission letters are included with the manuscript.
* Statistical analysis should be included at the end of the Materials and Methods section. A description of the statistical tests should be included in paragraph form, clearly stating the types of tests performed. Data should be presented as Mean + standard deviation and statistical significance accepted at a value equal to, or less than, 0.05. It is strongly recommended that a statistician review the methodology and be included as an author on the manuscript. If not, the statistician should be acknowledged at the end of the manuscript.
* Identify references in the text using Arabic numerals in parentheses on the line. Do not cite personal communications, manuscripts in preparation, and other unpublished data in the reference list. Such information may be mentioned in the text in parentheses.
* Type references double-spaced on beginning on a separate sheet. Continue numbering pagination with body of manuscript. Number the references consecutively in the order in which they are mentioned in the text.
Journal references should provide inclusive page numbers; book references should cite specific page numbers.
* Double-check references for accuracy, completeness, and duplication. It is the authors responsibility to provide accurate and complete references. o Abbreviations of journals should conform to those used in Index Medicus. The style and punctuation of the references should follow the formats outlined below:
1. Diehl JT, Eichorn EJ, Konstam MA, et al. Efficacy of retrograde coronary sinus cardioplegia in patients undergoing myocardial revascularization: A prospective randomized trial. Ann Thorac Surg. 2000;45:595-602. (List all authors if 6 or fewer; otherwise, list first 3 and add "et al").
IN PRESS REFERENCES
2. Stevens RE, Millman RG, Johnson, AJ. Increase in interleukin-8 levels during hypothermic repair for giant cerebral aneurysms. J ExtraCorp Tech (in press). Do not cite unless a publisher has formerly accepted the manuscript.
CHAPTER IN BOOK
3. Smith P L. The neurological sequelae of cardiopulmonary bypass. In: Kay P, ed. Techniques in Extracorporeal Circulation. Oxford: Bitterworth-Heinemann; 1993; 183-93.
4. Guyton A, Rees TAL, Mahy BWJ. A Dictionary of Virology. Oxford: Blackwell; 1981: 230.
FIGURES AND TABLES
Use high quality resolution for all figures and tables. Handwritten lettering is unacceptable. One figure per page. Submit all figures as JPG files. Using black and white for all fill quantities of bar graphs enhances publication quality. Do not use gray shading for filling figure boxes. Multiple shades of gray do not reproduce well and should be avoided. All charts (bar graphs and pie charts) should be in two dimensional perspective. The use of color in figures represents a significant increase in publication costs. If color figures are included, a $50.00 charge per color figure will be assessed to the primary author.
Tables should be self-explanatory and the data should not be duplicated in the text or illustrations. Tables should be typewritten double-spaced on separate sheets, each with a number (Arabic) and title above table. One table per sheet. Identify (in alphabetic order) all abbreviations used in the table at the end of each legend. Include written permission from the publisher to reproduce any previously published table(s) in both print and electronic media.
* Explanatory notes and legends should be included as a list on a Legends page (see below) immediately following the last table or figure. Provide a key to each figure or table identifying all abbreviations in alphabetical order. The key should be placed below any explanatory notes.
* Authors must include written permission from the publisher of the original work if reproduce artwork of published figure(s) or table(s) will be used. Figures and tables should be self-explanatory, and data should not be duplicated in the text or illustrations. If the figure or table provides redundant information, it will be deleted. Figures and tables may be reduced in size by the publisher to suit space requirements.
* Legends are the descriptions of figures, tables or other graphics. These should not be placed on the submitted figures, but should be typed double-spaced, and included on a separate sheet. Numbers should be Arabic and correspond to the order in which the illustrations occur in the text. Identify (in alphabetic order) all abbreviations appearing in the illustrations at the end of each legend. Example: CP - Centrifugal Pump; PP - Pneumatic Pump; RP - Roller Pump.
Authors must include written permission from both the author and the publisher of the original work to reproduce any previously published legend(s).
Table 1. Coagulation assessment during the first 10 days of life. AT III: Antithrombin III; FSP: Fibrin Split Products; Hct.: Hematocrit.
Table 2. Thromboelastographic assessment during AT-III concentrate infusion. K Time: Kinetic time denoting rate of clot growth; R Time: Reaction Time for initial clot development; Mas. Amp.: Maximum Amplitude.
Figure 1. Pre-AT-III concentrate infusion profile with an AT-III activity.
Figure 2. Platelet count and fibrinogen concentration during neo-natal ECMO.
FIB: Fibrinogen concentration; PLT Ct.: Platelet Count.
Include the date of Institutional Review Board or human research committee approval, or the ethical guidelines that were followed by the investigators in the Materials and Methods section of the manuscript.
HUMANE ANIMAL CARE
The Materials and Methods section of the manuscript must contain a statement assuring that all animals used in the study received humane care in compliance with the "Guide for the Care and Use of Laboratory Animals," published by the National Institutes of Health (NIH Publication No. 85-23, revised 1985).
Once a manuscript is received, it will be assigned a unique number. A letter will be sent to the submitting author stating the receipt of the manuscript, and noting any deficient documentation. All communication concerning the manuscript is confidential between the submitting author and the Editor. No communication with secondary authors, or outside individuals, will occur without written permission from the submitting author.
Three reviewers are assigned to evaluate all articles. Acceptance for publication is based on the articles significance to the perfusion community and its scientific validity. Editorial revisions may be required for clarity. Authors are encouraged to adhere to these guidelines and to proofread the manuscript to expedite processing. Papers submitted by authors who do not have English as a first language pose a significant review problem. Authors are encouraged to have their manuscripts reviewed by colleagues well versed in the English language. Failure to do so may result in excessive review delays and possible rejection. Papers not accepted for publication are not returned to the submitting author. However, all original artwork, illustrations, figures and tables will be returned if requested. Once a manuscript is accepted, a final version will be submitted on a computer disk along with one printed copy. It is the authors responsibility to assure that the disk contains the final version.
Address submissions or inquiries to:
Managing Editor JECT
Maine Medical Center
Division of Cardiac Services – Richards 8
22 Bramhall Street
Portland, ME 04102
Phone (207) 662-6287
Fax (207) 761-3009