Office of Information Technology Training & Development Outlook 2007 Advanced
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Table of Contents Section 1: Advanced Organization Tools 1 Lesson 1.1: Managing Folders 1 Creating Folders 1 Renaming Folders 3 Moving and Deleting Folders 3 Moving Messages to Folders 5 Lesson 1.2: Mail Management Tools 7 Creating a Simple Rule 7 Using the Rules and Alerts Wizard 10 Using the Organize Pane 18 Lesson 1.3: Security Tools 21 Using the Junk E-Mail Filter 21 About the Phishing Filter 26 About Automatic Downloads 28 Applying Blocked and Safe Senders Lists 30 Lesson 1.4: Instant Search 31 Installing Instant Search 32 Using the Instant Search Menu 32 Performing an Instant Search 33 Using the Query Builder 34 Lesson 1.5: Search Folders 37 About Search Folders 37 Creating Search Folders 38 Customizing Search Folders 40 Using Search Folders 41 About Favorite Folders 41 About Shortcut Groups 43 Lesson 1.6: Finding Items in Outlook 45 Opening Advanced Find 45 Using Advanced Find 46 Finding Contacts 56 57 Section 2: Advanced Calendaring 58 Lesson 2.1: Advanced Calendar Options 58 Using the Time Zone Feature 58 Creating Recurring Appointments 58 Lesson 2.2: Working With Resources 62 Viewing Resources 62 Scheduling a Resource (Non-Delegate) 63 Lesson 2.3 Managing a Resource 65 Resource Calendar Policy 65 Scheduling a Resource (Delegate) 65 Managing a Resource Calendar in OWA 67 OWA Password 67 Opening your Resource Calendar 67 Resource Settings 68 Lesson 2.4: Scheduling Groups 72 Creating a Group 72 View and Scheduling a Group 74 Section 3: Doing More in a Mail Message 75 Lesson 3.1: Formatting Paragraphs 75 Indenting a Paragraph 75 Changing Paragraph Spacing 76 Lesson 3.2: Polishing Your Message 77 Creating a Bulleted or Numbered List 77 Adding Hyperlinks 78 Setting the Page Color 81 Using Themes 83 Checking Your Spelling 84 Lesson 3.3: Adding Word Elements 89 Adding Tables 89 Adding Pictures and ClipArt 90 Adding Shapes 94 Adding SmartArt 95 Adding Text Boxes 98 Lesson 3.4: Adding Outlook Elements 98 Adding a Calendar 98 Adding a Business Card 100 Adding Other Outlook Items 102 Section 4: Using E-Mail Features 104 Lesson 4.1: Mail Formats 104 Switching Between Formats 104 About Plain Text 104 About Rich Text Format 105 About Hyper Text Markup Language (HTML) 105 Lesson 4.2: Changing Message Options 106 Setting Message Priority 106 Marking a Message for Follow-Up 107 Showing and Hiding Fields 109 Requesting Delivery and Read Receipts 109 Lesson 4.3: Advanced Message Options 111 Adding Voting Options 111 Changing the Reply-To Address 112 Delaying Delivery 113 Saving Your Message outside Sent Items 115 Section 5: Understanding E-Mail Accounts 116 Lesson 5.1: Microsoft Exchange Server 116 How an Exchange Mailbox Works 116 Extra Features Available on Exchange 116 Lesson 5.2: RSS 118 Setting up an RSS Feed 118 How an RSS Feed Looks 122 How an RSS Feed Works 123 Additional Features 124 Section 1: Advanced Organization Tools
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