LEISURE VILLAGE BOARD OF MANAGERS MEETING MINUTES
7313 E. LEISURE AVENUE
LEISURE HALL
THURSDAY, AUGUST 18. 2011
1:00 PM
IN ATTENDANCE:
Bernice Konwent, President
Peggy Hansen, Vice-President
Marge Papciak, Secretary
Robert Anderson, Director Lana Henderson, Recording Secretary Sharon Rzysko, Vanguard Community Management
ABSENT: Pat Schenk, Treasurer
Prior to calling the meeting to order the President led the membership in the Pledge of Allegiance.
1. CALLTO ORDER
Four Board Members in attendance, President, Bernice Konwent called
the August 18, 2011 Board of Managers Meeting to order at1:00 PM.
2. ROLL CALL was taken by Lana Henderson
3. WELCOME NEW RESIDENTS – The membership welcomed Ron &
Mary Kay Giebelhaus of 7306 Lynda Court.
4 RATIFICATION OF PREVIOUS BOARD MEETING MINUTES
It was moved and seconded by Marge Papciak and Robert Anderson,
to ratify the June 23, 2011Board of Managers Meeting Minutes.
All ayes.
Exhibit A
Board of Managers Meeting Minutes
August 18, 2011
Page 2
5. TREASURER’S REPORT – In Pat Schenk’s absence, Robert Anderson
read her July 29, 2011 Financial report.
Exhibit B
6. PROPERTY MANAGER’S REPORT
Sharon Rzysko reported:
Three Purple Martin houses have been installed along the lake.
Horn’s Tree Service has been cleaning up the tree debris from the storm.
Several panels on the Greenhouse were damaged by the storm as well as
at least 100 perimeter fence panels.
The insurance adjuster had been out taking pictures and documenting
damage. .
Block Captains checked on residents that had no electricity for four days
due to the storm.
Ludwig Concrete has completed the new Rec Center south walkway.
Staff is repairing turf damaged by the storm.
The Village of Fox Lake has scheduled repairs to the sidewalk and turf
around Friendship Lake.
7. COMMISSION REPORTS
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ARCHITECTURAL/MAINTENANCE – Chairman, Vince Konwent reported the commission had processed twenty-nine (29) applications for the month. The next meeting will be held on Tuesday, September 6th
at 9:30 am because of the Labor Day holiday. He complimented staff for cleaning up after the storm in such a timely fashion.
Board of Managers Meeting Minutes
August 18, 2011
Page 3
Commission reports continued:
B BLOCK CAPTAINS COMMISSION – Chairman, Toni Putzy
announced the commission is working on emergency rules. The next
meeting will be held on Tuesday, October 11th at 10:00 am.
C FINANCE COMMISSION - Chairman, Tom Brejcha reported
the Finance Commission was working with the Board on the next fiscal
year budget and was happy to announce there were no anticipated
assessment increases.
.
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GARDEN COMMISSION – Ericka Kovacs reminded homeowners of the self-guided garden walk to be held on Sunday, August 28, from 1:00 – 4:00 pm. Refreshments and bottled water would be offered at the Rec Center. Maps with a list of addresses of homeowners participating would be given out. .
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GOLF COMMISSION - Member, Carol Mortensen, announced they needed one more golfer for the Golf Bash on August 20th .
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PUBLIC RELATIONS COMMISSION - Member Dorothy Stastny,
reported there were thirty-three homes listed on the Homes For Sale
sheet, ten listed with realtors and two under contract. In June & July
there were 13 tours, and 113 sales listings picked up at the gate house
. She reported from January through July 2011 eight homes had been
sold.
.
Board of Managers Meeting Minutes
August 18, 2011
Page 4
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SOCIAL COMMISSION – Co -Chairman, Nancy Byrne reported on
the following events:
August 25th – Krazy Kards – tickets $2.00
September 9 – Riverboat Cruise – Seven tickets left at $59.00 each
September 28 - Bunco – tickets $2.00
September 8 – Regency Mall Shopping
October 13 – Hawthorn/Westfield Shopping
November 10 – Gurnee Mills Shopping
She announced 162 people attended the August 13th luau.
Billy’s of Spring Grove provided the food, pork & chicken. The Hawaiian dancers performed on stage so that the audience could see them without any obstruction. Some of the residents participated in Hawaiian dancing.
The Annual Bazaar will be held on September 24 from 9:00 – 3:00 pm. Homeowners should go through their closets, garage to see what they can donate to the White Elephant table.
8. COMMITTEE REPORTS
.
BOWLING President Joe Policky announced the bowling season begins
on Tuesday, September 6th , at1:00 pm at Raymonds Bowl in Johnsburg.
The sign up sheets on the rec center bulletin board will be removed the
end of August. He said they need more bowlers.
LIBRARY - No report was submitted.
MARKET DAY - Jackie Wirtz reported Market Day orders were due
on September 2nd. Market Day will be providing refreshments at the
Annual Election Meeting on September 29th. The President thanked
Market Day for the purchase of a new refrigerator/freezer combo for the
rec center kitchen.
Board of Managers Meeting Minutes
August 18, 2011
Page 5
Committee reports continued:
PICKLEBALL – Bonnie Lunsford reported pickleball is played on
Thursday from 3:00 pm – 5:00 pm, and also on Tuesday, Friday and
Saturdays from 10:00 – 12:00 pm.
SHUFFLEBOARD – Chairman, Bob Anderson reported seventy people
signed up for shuffleboard and 12 teams have been formed.
.
9. ARCHITECTURAL CONTROL/ MAINTENANCE COMMISSION
APPLICATIONS
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Approved AC Applications - Marge Papciak read 29 applications for miscellaneous landscaping and home improvements and moved they be approved. Robert Anderson seconded the motion. All ayes.
Disapproval – Marge Papciak moved, seconded by Robert Anderson, to disapprove the removal of a pine tree at 7105 Nassau. All ayes.
Exhibit C
10. NEW BUSINESS
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Board Member Approval – A motion was made by Robert Anderson, seconded by Marge Papciak, to accept Peggy Hansen to the Board of Managers until September 30, 2011.
.
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Horn’s Tree Service . – Motion made by Robert Anderson and seconded by Peggy Hansen to approve the amount of $20,300.00 to Horn’s Tree Service for removal of tree storm damage.
Board of Managers Meeting Minutes
August 18, 2011
Page 6
New Business continued
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Maintenance Building AC/Heater Unit– A motion was made by Robert Anderson and seconded by Marge Papciak to approve the purchase of an AC /heater unit for the maintenance building in the amount of $4,900.00 from Allied AC/Heating.
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Ludwig Concrete – A motion was made by Robert Anderson and seconded by Peggy Hansen to approve a proposal by Ludwig Concrete in the amount of $18,500 for a new concrete walk on the south side of the Rec Center.
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Mortar Men - - A motion was made by Robert Anderson and seconded by Marge Papciak to approve $2,667.00 to Mortar Men for shuffleboard repairs.
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Audio Smith – It was moved and seconded by Robert Anderson and Peggy Hansen to approve the proposal from Audio Smith in the amount of $821.86 for eight new microphones and a new audio system.
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Easement Agreement – It was moved and seconded by Robert Anderson and Marge Papciak to approve the easement agreement between the Village of Fox Lake and Leisure Village.
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Vanguard Contract – It was moved and secnded by Robert Anderson and Peggy Hansen to approve a three month contract extension with Vanguard Community Management.
All above motions were unanimously approved.
Board of Managers Meeting Minutes
August 18, 2011
Page 7
11. COMMISSION MEMBERSHIP RESIGNATIONS/
APPOINTMENTS
Motion made by Robert Anderson and seconded by Peggy Hansen
to approve the following resignations and membership appointments
AC/Maintenance Resignation - – Member, Dora Lindemann
PR Resignation – Member, Jeane Rippberger
PR Appointments - Frank Carpenter and Rita Knitter
.Motions passed unanimously
12 HOMEOWNERS FORUM
The Board of Managers approved the formation of a “Tree Committee”, a sub-committee under the Architectural/Maintenance Commission. to develop programs and rules to enhance the village landscaping. Applications are available in the Association Office and knowledge of trees and plants is helpful.
Joan Donahue announced the new PR sign has been installed at the
front entrance and thanked Harold Byrne for designing and building
the sign posts. The new sign is a better way of advertising and should
draw lots of interests.
No landscape mulch will be put down around the trees on
common elements for the rest of this year. The Board may
consider the request next year.
Ludwig’s concrete invoice will be paid from the 2010/2011 fiscal
Year’s operating budget.
The Easement between the Village of Fox Lake and Leisure Village
allows the Village to connect a water line to Woodland Green.
Board of Managers Meeting Minutes
August 18, 2011
Page 8
Homeowners Forum
Toni Putzy announced to date she collected $90.00 from donated
aluminum cans that are recycled for the “Shop with a Cop” Christmas program. The goal is $100.00.
The Board will address residents concerns on roof leaks.
The shuffleboard court will be ground down, cracks filled, resealed and painted. The cost of this work will be expended from the current fiscal year budget
Homeowners requested that they be given authorization from the Board of Managers to swim before 10:00 am on Saturdays and Sundays. The swim pool rules will be reviewed in the Fall per the Board.
13. ADJOURNMENT
Before adjourning, President Bernice Konwent thanked Shirley Sviatko
and Dora Lindemann for preparing refreshments.
There being no further business to discuss, Marge Papciak moved, seconded by Robert Anderson, to adjourn. All ayes.
Meeting adjourned at 1:50 PM.
Respectfully submitted
____________________________
Robert Anderson, Director
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