Gajet council Position Descriptions President

 

1. President

The Presidents responsibilities are as follows:

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  Chief Representative of Gunma AJET.
  
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  Liaison to National AJET.
  
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  Responsible for year's events and maintains active AJET community.
  
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  Delegates responsibilities amongst GAJET council members.
  
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  Attend as many of GAJET's events as possible. Please note that it is not necessary for the president to attend ALL of them.
  
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  Be part of the Maebashi orientation council.
  
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  Help personally at the Maebashi orientation, or if necessary, organise the other members of GAJET to do so in his/her stead. In the event that the president is performing this duty, they will be required to make a short presentation about GAJET to the new JETs.
  
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  The GAJET president needs to be in contact at all times, ideally checking their president email account daily and replying promptly to important messages. As GAJET's "front-person" they will often begin to receive emails from new JETs from around May.
  

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  For more information about this position, please contact GAJET President at gajetpres@gmail.com
  

The responsibilities are as follows:

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  Implements and organises GAJET events to schedule.
  
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  Ensures marketing of events is enacted and continuous prior to a function.
  
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  Liaises with National AJET and community organisations when required.
  
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  Compiles event information for National AJET when necessary.
  
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  Provides information and assistance to JETS, emails need to be checked regularly.
  
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  Organises GAJET`s participation in Tokyo Orientation.
  
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  Gathers and creates administrative resources and information material for Tokyo Orientation.
  
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  Assists at the Maebashi orientation.
  
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  Supports GAJET President, Treasurer, and Regional Representatives.
  

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  For more information about this position, please contact GAJET President at gajetvp@gmail.com
  

The responsibilities are:

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  Records then distributes meeting minutes to council members.
  
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  Maintains GAJET Council position descriptions.  
  
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  Maintains past and present GAJET membership records.
  
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  Maintains GAJET and National AJET contact lists.
  
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  Maintains event information for future committees.
  
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  Maintains business and website contacts for prefecture and event information.
  
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  Completes any required administration for events.
  
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  Provides information and assistance to JETS, emails need to be checked regularly.
  
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  Gathers and creates administrative resources and information material for Tokyo Orientation.
  
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  Assists at the Maebashi orientation.
  
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  Supports GAJET President, Treasurer, and Regional Representatives.
  

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  For more information about this position, please contact the secretary at gajet.secretary@gmail.com
  

The Treasurers responsibilities are:

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  Collects and counts money for GAJET.
  
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  Updates records before and after each GAJET event.
  
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  Deposits and makes payments via the post office.
  
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  Manages event budgets.
  
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  Maintains a financial overview.
  
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  Updates GAJET on its financial status.
  
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  Compiles and sends reports to National AJET.
  

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  For more information about this position, please contact the treasurer at gajetmoney@gmail.com
  

Gunmania is published quarterly. It follows the seasons - Summer, Autumn, Winter, and Spring. The editor:

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  Solicits submissions for Gunmania.
  
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  Edits the magazine digitally (using your preferred software, Adobe InDesign recommended), exporting it into a PDF.
  
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  Put the publication on gunmajet.net with the help of the webmaster.
  

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  For more information about this position, please contact the Gunmania Editor at gunmania.editor@gmail.com
  

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  Maintaining & updating the website, www.gunmajet.net
  

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  For more information about this position, please contact the webmaster at gajet.admin@gmail.com
  

There are 5 regions: Tone, Tobu, Seibu, Chubu, Agatsuma

The responsibilities are:

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  Be a contact for people in the region if they have questions about things in the area, Gunma, or Japan.
  
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  Organise a few events for people in your region.
  
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  Help with organistaion of GAJET events as needed.
  
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  Assist and distribute regional information at the Maebashi orientation.
  
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  Assist at the Tokyo Orientation.
  
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  Send out greeting emails to incoming/ new JETs.
  
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  Send out emails about upcoming GAJET events, and try to answer any questions people in your region may have.
  

Each Region consists of:

 

1. Chubu Region: Maebashi,Yoshioka, Ikaho, Tamamura, Fujimi, Miyagi, Kasukawa, Ogo, Akabori, Sakai, Takasaki.

 

2. Tone Region: Minakami, Katashina, Numata, Showa, Kawaba.

 

3. Tobu Region: Azuma, Kurohone, Omama, Nissato, Tatabayashi, Kiryu, Ota, Kasakake, Yabuzukahonmachi, Nitta, Ojima, Oizumi, Oura, Chiyoda, Meiwa, Akagi, Itakura, Isesaki.

 

4. Seibu Region: Fujioka, Kanna, Ueno, Yoshii, Tomioka, Shimonita, Haruna, Kurabuchi, Shinmachi, Gunmamachi, Misato, Nanmoku, Matsuida, Annaka, Shimonita, Myogi, Nakazato, Manba.

 

5. Agatsuma Region: Higashiagatsuma, Kuni, Kusatsu, Naganohara, Nakanojo, Takayama, Tsumagoi, Agatsuma, Onogami, Komochi, Kitatachibana, Ikaho, Shinto, Yoshioka, Shibukawa.

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  For more information about a position, please contact the appropriate regional representative.
  

 

1. Vice-President

If it is decided that only a Vice President is needed then the responsibilities for the Vice President and Secretary roles need to be merged. As a suggestion for a requirement for a vice president it is recommended they have Japanese skills although this is not necessary.
GAJET Vice President email address is gajetvp@gmail.com.

The secretary email address: gajet.secretary@gmail.com can be also used.