Transmittal Letter (rfp 1)
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Contract Defaults (RFP 4.2.5.6)Disclose if during the preceding three (3) -year periods the bidder or any subcontractor identified in the bid proposal has defaulted on a contract. List all such contracts, contact persons and telephone numbers for the other parties and provide a brief description of each incident. FOX has never defaulted on a contract. Contract Terminations (RFP 4.2.5.7)Disclose if during the preceding three (3)-year period the bidder or any subcontractor identified in the bid proposal has terminated a contract prior to its stated term or has had a contract terminated by the other party prior to its stated term. List all such contracts, contact persons and telephone numbers for the other parties and provide a brief description of each incident. FOX did not have any contracts terminated during the preceding three-year period. Financial Statements (RFP 4.2.5.8)Provide an audited financial statement for the preceding three (3) -year periods. FOX is providing an audited financial statement for calendar year 2004 and reviewed financial statements from calendar years 2003 and 2002. Letters of Reference (RFP 4.2.5.9)The bidder shall provide letters of reference, on that company’s letterhead, from three (3) previous clients knowledgeable of the bidder’s performance in providing services similar to the services described in this RFP and a contact person and telephone number for each reference. Letters of reference from three clients that can attest to the quality and relevance of the services that FOX provides are found on the following pages. 
Litigation (RFP 4.2.5.10)The bidder shall list and summarize pending or threatened litigation, administrative or regulatory proceedings or similar matters that could affect the ability of the bidder to perform the required services. The bidder must also state whether it or any owners, officers, or primary partners have ever been convicted of a felony. Failure to disclose such matters may result in rejection of the bid proposal or in termination of any subsequent contract. This is a continuing disclosure requirement. Any such matter commencing after submission of a bid proposal, and with respect to the successful bidder after the execution of a contract, must be disclosed in a timely manner in a written statement to the Department. FOX is not involved in any litigation, pending or threatened, nor is it a part of any administrative or regulatory proceedings that could affect its ability to perform the required services. In addition, none of FOX’s owners, officers, or primary partners have ever been convicted of a felony. This page intentionally left blank. Service Requirements (RFP 4.2.6)The bidder shall address each service requirement in Section 3 and explain how it plans to approach each requirement. Bidders are given wide latitude in the degree of detail they offer or the extent to which they reveal plans, designs, examples, processes, and procedures. Bid proposals must be fully responsive to the service requirements. Merely repeating the requirement will be considered non-responsive and disqualify the bidder. Bid proposals must identify any deviations from the requirements of this RFP or requirements the bidder cannot satisfy. Additionally, an initial work plan with a suggested timeframe will be included as part of the proposal. Detailed below are the activities to be accomplished as a part of the Impact Analysis of the Health Insurance Portability and Accountability Act (HIPAA) National Provider Identifier (NPI) on Iowa Medicaid. The project is divided into phases. Key activities, deliverables, and performance measures are identified for each phase. All aspects of the services described in this section must be addressed in the bidder’s technical proposal. All fees associated with the services described in this section must be addressed in the bidder’s cost proposal. Describe how you propose to comply with each requirement. Include a detailed description of the manner in which the bidder will perform specific tasks and provide assurances that the deliverables will be completed. All deliverables must be reviewed and approved by the Department. As relates to performance, all reference to quarter or quarterly refers to calendar quarters. In this section, we address all of the service requirements found in Section 3 of the RFP. We have provided a preliminary Work Plan to guide FOX staff and staff from the State and IME contractors to the successful completion of the project. We have included all of the activities required in the RFP, along with many of our own sub-activities, along with timelines for the completion of each. It is our custom to update this plan on a regular basis and we will determine the frequency of these updates in consultation with the State. During the project kickoff meeting, we will walk through the Work Plan and make adjustments as necessary. Further adjustments will be made from time to time at the request of the State and as circumstances dictate. Because we have worked closely with the Department on several other projects, we know quite well the State’s specific requirements regarding the structure and content of work plans, other project planning and management documents, routine and ad hoc reporting, and meeting note presentations. In each of the activity areas describe below, we will adhere to those requirements and will also incorporate deliverable material into the FOX Portal Knowledge Repository. In what follows we conform to the Section 3 outline presented in the RFP. |