Counseling for Clerkships and Electives
Departments have designated contact faculty for their educational programs. These faculty members should be your first point of contact in matters of specific departmental concern in the curriculum. In addition, administrative details can be handled by the contact person and a listing of these individuals follows the faculty list in this catalog.
Clerkship Locations
Selected clerkships and electives may be taken in the College of Medicine at Memphis, Knoxville, Chattanooga, Nashville or Jackson. The sites at Knoxville, Chattanooga and Nashville offer a variety of clerkships, as well as clinical and basic science electives. Senior programs are available at all five (5) sites.
Note that not all electives are offered on a continuing basis. Students should refer to the individual elective description for this information.
Option Periods (OPM1-4001/F)
or Option Half-Period (OPM1-4001/H)
Students in the College of Medicine have twelve option weeks in the fourth year. Students should use these option weeks to interview for residencies and other personal business. Jobs and/or non-credit work can be arranged during option weeks with faculty members. Any student interested in applying for a research award during option weeks should contact the Associate Dean for Research for additional information.
Twelve weeks of electives may be taken by students at other institutions. Any student applying for an elective at another institution must be in good standing in the College of Medicine, have satisfactorily completed the core clerkships of the third year, and have permission from the appropriate clinical department chair as well as the Office of Medical Education. Electives at other institutions are normally taken for credit and, thus, tuition is paid at The University of Tennessee. The cooperating institution must be affiliated with an accredited medical school, must agree to accept and evaluate the student, and must certify that the elective being applied for is a regularly offered medical student elective at that institution.
An "Elective Away Application" form is available electronically at http://uthsc.edu/Medicine/OLSEN/ under Away Rotation Forms or in the Office of Medical Education. Students only need to complete this form if you are applying for elective work at an institution not participating in VSAS (Visiting Student Application Service). This form must be completed and on file in the Office of Medical Education before the elective begins in order for formal academic credit to be awarded.
Students should first complete Section I of the form. The form is then taken to the respective UT Department for approval of section II and then taken to the Office of Medical Education (910 Madison, suite 1002) for approval of Section III. The student then mails the form to the Institution where the elective will be taken for approval of Section IV.
The process of arranging an elective at another institution should begin about six months prior to the black for which the elective is being requested. It is the responsibility of the student to contact the appropriate institutions and complete all necessary forms for both institutions well in advance of the elective experience.
Be sure to honor the regulations and/or concerns of other institutions and preceptors. Your courtesy in this regard will be helpful to follow UT students also applying for elective experiences at these institutions.
Students who do an away elective (at another institution) must pick up an evaluation form from the Office of Medical Education, 910 Madison, suite 1002. An evaluation of each student is required at the end of all away electives and should be mailed to the Office of Medical Education by the appropriate person from that institution. Away application and evaluation forms can be downloaded http://uthsc.edu/Medicine/OLSEN/.
VISITING STUDENTS APPLICATION SERVICE
The Visiting Student Application Service (VSAS) is a AAMC application designed to streamline the application process for senior “away” electives at other U.S. LCME medical schools. VSAS requires students to submit just one application for all schools, effectively reducing paperwork, miscommunication, and time. VSAS also provides a centralized location for managing offers and tracking decisions. It was created at the request of two GSA committees: Committee on Student Records (COSR) and Committee on Student Affairs (COSA). www.aamc.org/vsas
New
Current Visiting Student Policy
The University of Tennessee, College of Medicine has elective opportunities available at its sites in Memphis, Knoxville, Chattanooga, Nashville, and Jackson for students from other medical schools. To be eligible for consideration, students must meet the following criteria:
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Visiting students must be candidate for the M.D. or D.O. degree in good standing in their final year of training in an accredited medical school or from institutions with which UTHSC has a formal exchange program.
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Visiting students shall be limited to a maximum of (12 weeks) of experiences at all UT medical campuses during their medical school career. Electives will be assigned to visiting students only after all University of Tennessee students have been scheduled
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All visiting students must have:
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coverage for malpractice/liability insurance in the amount of $1 million per incident and $3 million aggregate from their institution or from acceptable other sources
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health insurance
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required immunizations for measles, rubella, influenza, and Hepatitis B
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taken a TB skin test within the past year
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been certified in CPR within the past year
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Passed USMLE Step 1 or COMLEX Part 1
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Visiting students must have completed instruction in the basic physical examination and have a working knowledge of general ward procedures. All electives require that the student has completed the basic Family Medicine, Medicine, Neurology, Pediatrics, Surgery, Psychiatry, and Obstetrics-Gynecology clerkships. All students must have met the prerequisites of the clerkship to which they are applying. Any exceptions to this policy must be approved by the Dean of Medical Education, campus Associate Dean or their designee at the recommendation of the Department Chair or their designee.
CSS Approved September 28, 2012
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