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Objectives:
When you have completed these lessons, you will be able to:
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Change the font type
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Change the font size
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Apply Bold text
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Apply Italic text
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Underline text
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Change text color
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Indent text
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Change Character Spacing
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Change the Text Direction
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Change the line spacing
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Change text alignment horizontally
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Change text alignment vertically
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Change the style of the bullets
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Use picture as bullets
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Convert text to SmartArt graphic
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Create Text Columns
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View and apply a Design Theme
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View and change the color scheme
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Create a new Theme Colors
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View and change Theme Fonts
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Choose Theme Effects
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Add a Background Style
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Choose a solid color for the background
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Create a Gradient or Texture background
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Use picture as a slide background
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Add Header and Footer to all slides or selected slide
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Formatting Text
The text in your presentations contains the message that you want your audience to receive. The message is very important and therefore the correct formatting of the text is also extremely important. The size, font and color are vital to the readability of your message.
Here are some guidelines and tips on the text formatting in your presentation:
Tips on Text Formatting
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Use a simple, straightforward, easy to read typeface.
Two typefaces that always work are Times New Roman and Arial. Avoid fonts with a lot of serifs (curves); they are usually very hard to read, especially from a distance.
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Limit your text to one or two fonts consistently throughout your presentation.
This is to ensure a more professional looking presentation.
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Don’t use more than three type sizes on one slide.
Your headlines should be in a larger size for emphasis. Always reserve the largest size for emphasis and smaller size for body text.
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Text with color is important to add interest to your presentation.
For onscreen presentations, always use a light text color (e.g. white or yellow) over a dark background. On overhead transparencies, the opposite applies: dark text on a transparent background. Red is not a good color for text, it may be bright but it’s hard to read.
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Do not have too much text on each slide.
Your slides should contain the main points only; apply the 5x5 rule: five points per slide, five words per point. For sales and marketing presentations, a 3x5 (three points per slide, five words per point) is recommended.
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Formatting Text using the Mini toolbar
Mini toolbar, which pops up near the selected text whenever some text is selected, provides easy access to most used formatting commands.
When you select text on a slide, PowerPoint 2007 displays a semitransparent mini toolbar.
When you rest your pointer on the mini toolbar, it becomes opaque and you can click any of the command to quickly format the selected text.
How To Change The Font Type
SUMMARY
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Select the text object, for which you want to change the font type.
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Click the Home tab. In the Font group, click the Font drop-down arrow.
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Click the font you want.
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Click the Home button. Click the New Slide button to create a new slide.
A New Slide is created.
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Click the Click to add title placeholder and type
Microsoft PowerPoint 2007.
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Click the Click to add text placeholder, and type
The training is for experienced users who have worked with earlier versions of PowerPoint, and have to upgrade to PowerPoint 2007.,
press and type Overview of the redesigned user interface. ,
press and type Introduces new features.
The completed slide is shown below.
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Click in the title text Microsoft PowerPoint 2007, and then click the borderline to select the entire text object.
Note that the blinking cursor does not appear in the text object.
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Click the Home tab. In the Font group, click the Font drop-down arrow.
A list of fonts appears, as shown below.
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Click Arial.
You may need to scroll down to locate the font. You will then see that the title font is changed, as shown below.
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How To Change Character Spacing
SUMMARY
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Select the text you want to format.
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Click the Home tab. In the Font group, click the Character Spacing button, and then click Very Tight, Tight, Normal, Loose, or Very Loose.
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Select the title text Microsoft PowerPoint 2007.
PowerPoint 2007 enables you the change the amount of space between each individual character that you type, this is called Kerning. Kerning allows you to create a special effect for the text, for example, the title. You can also use the Kerning to realign the position of characters to the bottom edge of the text, for example, the copyright symbols.
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Click the Home tab. In the Font group, click the Character Spacing button, and then click Very Loose.
The effects are applied to the selected text, as shown below.
| How To Exactly Change Character Spacing (Kerning)
SUMMARY
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Select the text you want to format.
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Click the Home tab. In the Font group, click the Character Spacing button, and then click More Spacing.
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Click the Kerning for fonts check box.
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Specify the point size in the Points and above box.
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In the Font group, click the Character Spacing button, and then click More Spacing.
The Font dialog box appears:
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In the Spacing box, click Expanded or Condensed. In the By box, enter how much space you want.
Selecting Expanded or Condensed alters the spacing between all selected letters by the same amount.
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Click the Kerning for fonts check box and then enter the point size in the Points and above box.
This is to apply the conditional kerning. Kerning is the adjustment of the spacing between two characters to create the appearance of even spacing, fit text to a given space, and adjust line breaks.
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| How To Change The Text Direction
SUMMARY
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Select the text you want to format.
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Click the Home tab. In the Paragraph group, click the Text Direction button, and then click Horizontal, Vertical, Rotate all text 90, Rotate all text 270 or Stacked.
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Select the title text Microsoft PowerPoint 2007.
PowerPoint 2007 enables you to change the orientation of text to vertical, stacked, or rotate it to 90, 270 degrees, or to the desired direction.
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Click the Home tab. In the Paragraph group, click the Text Direction button, and then click Vertical.
The text direction is changed. This is one of the options to change the direction of the text. You can select Horizontal, Rotate all text 90۫ or Rotate all text 270. You can also drag the green rotate lever at the top of an object to rotate it to any position.
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Click the Text Direction button again, and then click Horizontal.
The selected text changes to the default direction: Horizontal.
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