The complete

Formatting Presentations

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  Change the font type
  
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  Change the font size
  
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  Apply Bold text
  
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  Apply Italic text
  
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  Underline text
  
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  Change text color
  
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  Indent text
  
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  Change Character Spacing
  
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  Change the Text Direction
  
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  Change the line spacing
  
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  Change text alignment horizontally
  
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  Change text alignment vertically
  
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  Change the style of the bullets
  
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  Use picture as bullets
  
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  Convert text to SmartArt graphic
  
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  Create Text Columns
  
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  View and apply a Design Theme
  
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  View and change the color scheme
  
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  Create a new Theme Colors
  
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  View and change Theme Fonts
  
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  Choose Theme Effects
  
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  Add a Background Style
  
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  Choose a solid color for the background
  
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  Create a Gradient or Texture background
  
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  Use picture as a slide background
  
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  Add Header and Footer to all slides or selected slide
  

1. 
   Use a simple, straightforward, easy to read typeface.
   Two typefaces that always work are Times New Roman and Arial. Avoid fonts with a lot of serifs (curves); they are usually very hard to read, especially from a distance.
   

2. 
   Limit your text to one or two fonts consistently throughout your presentation.
   This is to ensure a more professional looking presentation.
   

3. 
   Don’t use more than three type sizes on one slide.
   Your headlines should be in a larger size for emphasis. Always reserve the largest size for emphasis and smaller size for body text.
   

4. 
   Text with color is important to add interest to your presentation.
   For onscreen presentations, always use a light text color (e.g. white or yellow) over a dark background. On overhead transparencies, the opposite applies: dark text on a transparent background. Red is not a good color for text, it may be bright but it’s hard to read.
   

5. 
   Do not have too much text on each slide.
   Your slides should contain the main points only; apply the 5x5 rule: five points per slide, five words per point. For sales and marketing presentations, a 3x5 (three points per slide, five words per point) is recommended.
   

How To Change The Font Type

1. 
   Click the Home button. Click the New Slide button to create a new slide.
   A New Slide is created.
   
   
2. 
   Click the Click to add title placeholder and type
   Microsoft PowerPoint 2007.
   
3. 
   Click the Click to add text placeholder, and type
   The training is for experienced users who have worked with earlier versions of PowerPoint, and have to upgrade to PowerPoint 2007.,
   press and type Overview of the redesigned user interface. ,
   press and type Introduces new features.
   The completed slide is shown below.
   
   

4. 
   Click in the title text Microsoft PowerPoint 2007, and then click the borderline to select the entire text object.
   Note that the blinking cursor does not appear in the text object.
   
5. 
   Click the Home tab. In the Font group, click the Font drop-down arrow.
   A list of fonts appears, as shown below.
   
   
6. 
   Click Arial.
   You may need to scroll down to locate the font. You will then see that the title font is changed, as shown below.
   
   

How To Change The Font Size

SUMMARY

Select the text. Move the mouse pointer over the semi-transparent mini toolbar. Click the following button: To change the font size, click the Font Size drop-down arrow and click a font size. To apply bold text, click the Bold button. To apply Italic text, click the Italic button.

1. 
   Select only the letter M in the title.
   A semi-transparent mini-toolbar appears, as shown below. The mini-toolbar provides quick access to common formatting toolbar buttons.
   
   
2. 
   Move the mouse pointer over the semi-transparent mini toolbar.
   The semi-transparent mini-toolbar becomes opaque and ready to use, as shown below:
   
   
3. 
   Click the Font Size drop-down arrow and click 66 pt.
   The font size for the selected text is changed.
   

How To Apply
Bold Text

4. 
   Click the Bold button on the mini toolbar.
   The text is now Bold.
   
   

How To Apply
Italic Text

5. 
   Click the Italics button on the mini toolbar.
   The text is now Italic.
   
   
   
   

How To Apply Underlined Text

1. 
   Select only the letter M. Click the Home button. In the Font group, click the Underline button.
   The text is now underlined. You can also use the shortcut key Ctrl + U to underline the text.
   
   
   
   

How To Change The Text Color

2. 
   Select only the letter M. Click the Home button. In the Font group, click the Font Color drop-down arrow. From the color palette, click Red.
   The text color is changed to red.
   
   

   The character `M’ is now formatted as shown below.

   
   
   

How To Copy A Format Using Format Painter

SUMMARY

1. 
   Select only the letter M in the title.
   This is the text, which has the format you want to copy.
   
   
2. 
   Move the mouse pointer over the semi-transparent mini toolbar.
   The semi-transparent mini-toolbar becomes opaque and ready to use, as shown below:
   
   
3. 
   Click the Format Painter button.
   The mouse pointer changes to a format brush pointer.
   
4. 
   Highlight the letter P in the title.
   The format you copied is pasted to the text you highlighted, as shown below. Important: If you click anywhere in the word “PowerPoint”, the whole word is formatted.
   
   
   
   
   

How To Indent Text

SUMMARY

1. 
   Select the lines of text you want to indent.
   Body text on a slide normally contains bulleted text. You can indent to create levels. You can indent paragraphs of body text up to five levels using the Increase List Level and Decrease List Level buttons.
   
   
2. 
   Click the Home tab. In the Paragraph group, click the Increase List Level button.
   The selected lines of text move up one level (to the left), as shown below.
   
   
3. 
   In the Paragraph group, click the Decrease List Level button.
   The selected lines of text move down one level (to the right), as shown below.
   
   

How To Change Character Spacing

SUMMARY

1. 
   Select the title text Microsoft PowerPoint 2007.
   PowerPoint 2007 enables you the change the amount of space between each individual character that you type, this is called Kerning. Kerning allows you to create a special effect for the text, for example, the title. You can also use the Kerning to realign the position of characters to the bottom edge of the text, for example, the copyright symbols.
   
   
2. 
   Click the Home tab. In the Font group, click the Character Spacing button, and then click Very Loose.
   The effects are applied to the selected text, as shown below.
   
   
   
   

How To Exactly Change Character Spacing (Kerning)

SUMMARY

1. 
   In the Font group, click the Character Spacing button, and then click More Spacing.
   The Font dialog box appears:
   
   
2. 
   In the Spacing box, click Expanded or Condensed. In the By box, enter how much space you want.
   Selecting Expanded or Condensed alters the spacing between all selected letters by the same amount.
   
3. 
   Click the Kerning for fonts check box and then enter the point size in the Points and above box.
   This is to apply the conditional kerning. Kerning is the adjustment of the spacing between two characters to create the appearance of even spacing, fit text to a given space, and adjust line breaks.
   

How To Change The Text Direction

SUMMARY

1. 
   Select the title text Microsoft PowerPoint 2007.
   PowerPoint 2007 enables you to change the orientation of text to vertical, stacked, or rotate it to 90, 270 degrees, or to the desired direction.
   
2. 
   Click the Home tab. In the Paragraph group, click the Text Direction button, and then click Vertical.
   The text direction is changed. This is one of the options to change the direction of the text. You can select Horizontal, Rotate all text 90۫ or Rotate all text 270. You can also drag the green rotate lever at the top of an object to rotate it to any position.
   
3. 
   Click the Text Direction button again, and then click Horizontal.
   The selected text changes to the default direction: Horizontal.