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Working With Slides And Presentations




Objectives:

When you have completed these lessons, you will be able to:


  • Create a new blank presentation

  • Select a slide layout

  • Enter the slide title and subtitle

  • Insert a slide in the slide pane

  • Change the slide layout to an existing slide

  • Enter slide title and bulleted text

  • Enter a line that does not have a bullet point

  • Insert a new slide in outline view

  • Enter a slide title

  • Add bulleted text in the outline pane

  • Demote a bulleted list

  • Promote a bulleted list

  • Rearrange the slides

  • Duplicate a slide

  • Delete a slide








Creating A Presentation

The basic building block of any PowerPoint presentation is the slide. A slide can contain a title, text, drawing objects, charts, clipart, movies, sound and graphical objects. A series of slides grouped together is referred to as a presentation.


Slide
Individual Screen Display








Presentation

A series of slides grouped together.


The Nine Slide Layouts in PowerPoint 2007

Slide Layout defines positioning information for content that will later appear on a slide. Layouts contain text, such as titles and bulleted lists, and slide content such as SmartArt graphics, tables, charts, pictures, shapes, and clip art. There are some new slides layouts in PowerPoint 2007. Your choice of slide layout will depend on the type of content you wish to display on each PowerPoint 2007 slide.





Title Slide. Used at the beginning of the presentation, or to divide sections of the presentation.




Title and Content. This is the default slide layout and the most commonly used slide layout.







Title Only. Used to place only a title on the page. You can then insert other types of objects such as clip art, WordArt, pictures or charts if desired.




Content with Caption. Content (most often a graphic object such as a chart or picture) will be placed on the right side of the slide. The left side allows for a title and text to describe the object.




Section Header. Use this slide type to separate different sections of the same presentation, rather than use an additional Title slide. It can also be used as an alternate to the Title slide layout.

  1. Picture with Caption. The upper part of the slide is used to place a picture. Under the slide you can add a title and descriptive text if desired.





Blank. A blank slide layout is often used when a picture or other graphic object that needs no further information, will be inserted to cover the whole slide.









Two Content. Used to show text in addition to a graphic content type rather than use an additional Title slide. It can also be used as an alternate to the Title slide layout.



Comparison. Similar to the Two Content slide layout, but this slide type also includes a heading text box over each type of content. This type of slide layout used to:
i. Compare two types of the same content type

ii. Show text in addition to a graphic content type rather than use an additional Title slide. It can also be used as an alternate to the Title slide layout.

How To Create
A New Blank Presentation Within PowerPoint


SUMMARY








  1. Click Office Button >> New.

  2. Under the Blank and recent, click Blank Presentation.

  3. Create the Create button.




TIPS


A new blank presentation is created when you first open PowerPoint.



  1. Click Office Button >> New.
    The New Presentation dialog box appears.





  2. Under the Blank and recent, click Blank Presentation.
    PowerPoint previews the Blank Presentation template on the right pane.


  3. Click the Create button.
    PowerPoint creates a new blank presentation. The presentation normally starts with a Title Slide layout.

  4. Save the presentation name Microsoft Office Training.
    We have created a new blank presentation for this chapter.



How To Enter The Slide Title And Subtitle


SUMMARY








  1. Click the placeholders.

  2. Type the text.







  1. Click in the Click to add title placeholder and type
    Microsoft Office 2007 Training.

  2. Click in the Click to add subtitle placeholder and type Wexa Technologies, Inc.
    Your first slide should look like the one shown below.




How To Insert A New Slide In The Slide Pane


SUMMARY








  1. Click Home button.

  2. Click the New Slide button.







  1. Click the Home button.
    PowerPoint displays the Home ribbon.

  2. Click the New Slide button.
    The New Slide is created. The new slide will use the Title and Content layout as the default layout.






How To Select A Layout For The New Slide


SUMMARY








  1. Click Home button.

  2. Click the New Slide button arrow.

  3. Click to select the slide layout you want.







  1. Click the Home button.
    PowerPoint displays the Home ribbon.

  2. Click the New Slide button arrow.
    PowerPoint 2007 displays a gallery of slide layouts to help you position and format your content that will later appear on a slide.


  3. Click to select the slide layout you want.
    A new slide is selected based on the selected layout.





How To Change The Slide Layout To An Existing Slide



SUMMARY






  1. Click Home button.

  2. Click the Layout button arrow.

  3. Click to select the slide layout you want.







  1. Click the Home button.
    PowerPoint displays the Home ribbon. Make sure that you are in Normal view, display the slide you want to change.

  2. Click the Layout button arrow.
    PowerPoint displays the Slide Layout gallery with the current layout highlighted.


  3. Click to select the slide layout you want.
    The current slide layout changes to the selected layout.



How To Enter The Slide Title and Bulleted Text

  1. In the Title and Content slide layout, click the Click to add title placeholder and type Microsoft Office 2007.
    When you click on the placeholder, an insertion point ( | ), appears, allowing you to enter the text into the placeholder.


  2. Click the Click to add text placeholder, type Microsoft Excel 2007 and press .
    A bullet is created for Microsoft Excel 2007and another bullet is added to the list when you press .

  3. Type Microsoft Word 2007, press and type Microsoft PowerPoint 2007.
    The complete bulleted list is shown as below.




How To Enter A New Line That Does Not Have A Bullet Point


SUMMARY








  1. Click at the end of a line of text.

  2. Press +.

  3. Type the text.






TIPS






  • If you press +, the insertion point is brought down to a new line but remains in the same paragraph. If you press , PowerPoint creates a new paragraph.







  1. Click at the end of the word Microsoft PowerPoint 2007, press +.
    The insertion point ( | ), appears at the end of the word `Microsoft PowerPoint 2007’’. Press + to send the insertion point down to a new line within the same paragraph without a bullet point, as shown below.




  2. Type Note: Microsoft Access 2007 Available Soon!
    The new line of text appears, as shown below.

Using The Outline Pane in Normal View

The Outline pane enables you to work with the text of your entire presentation as an outline. Working with an outline is the best way to organize and develop the content of your presentation because you can see all the titles and main text from each slide. The slide icon and slide number are displayed to the left of each slide title. The main text is indented under the slide title, as shown below.


You can insert new slides easily and more quickly this way. This is recommended when you want to enter a lot of text content into your presentation. You can use the Slide Pane to change text position or add graphics or other objects later.


Slide icon

Slide title

Outline Pane




Slide number



Slide bulleted

Text


How To Create
A New Slide
In The Outline Pane


SUMMARY








  1. In the outline pane, click the Outline tab.

  2. Click in the outline. Press + to move the insertion point to the end of the presentation.

  3. Press + to insert a new slide.

  4. Type the title for the slide.

  5. Press and press to demote the bullet.

  6. Type in the bulleted list.







  1. In the outline pane, click the Outline tab.
    The presentation contents are displayed in the Outline Pane.


  2. Click in the outline and press +.
    The insertion point moves to the end of the presentation.


  3. Press +.
    A new slide is inserted. The insertion point appears after the slide icon, allowing you to enter the text for the new slide.

How To Enter The Slide Title


  1. Type Microsoft Excel 2007.
    This is the slide title for the new slide.

How To Add Bulleted Text In The Outline Pane

  1. Press , and then press .
    When you press , a new slide is created. When you press , the new slide is demoted to become the bulleted list of the previous slide.


  2. Type Create Workbook and press .
    Type     Edit Workbook, and press .
    Type     Format Workbook, and press .
    Type Format Cell, and press .
    Type     Format Worksheet, and press .
    Type     Save Workbook.
    A new slide is created completely.




How To Demote A Bulleted List



SUMMARY






  1. Select the item, press to demote the bulleted list.

  2. Select the item, press + to promote the bulleted list.



  1. S
    Press
    elect the items from     Format Workbook to Format Worksheet, and press .
    The selected items are demoted to become the sub list under `Edit Workbook’.



How To Promote A Bulleted List




  1. S
    +
    elect     Format Workbook, and press +.
    The `Format Workbook’ item is promoted a level higher in the outline, as shown below.






How To Rearrange A Bulleted List


SUMMARY








  1. Click the bullet of the item you want to rearrange.

  2. Drag the item to the new location.

  3. Release the mouse button.






  1. Click the bullet for Format Workbook.
    The entire item including its subordinates is selected, as shown below.


  2. Drag the selected list up above Edit Workbook.
    Drag the bullet for the `Format Workbook’. A horizontal line appears as you drag, showing you where the selected items will be placed, as shown below.


  3. Release the mouse button.
    `Format Workbook’ becomes the second item, as shown below.






Organizing Slides In The Slide Sorter View


Slide Sorter view allows you to see all the slides in your presentation at the same time, displayed in miniature. This makes it easy to add, delete, and move slides, add timings, and select animated slide transitions for moving from slide to slide during the slide show.

How To Rearrange The Slides


SUMMARY








  1. Click the View tab.

  1. In the Presentation Views group, click the Slide Sorter button.

  2. Click the slide you want to move and drag the slide to the new location.

  3. Release the mouse button to place the slide.





TIPS






  • If you want to select and move multiple slides, hold down the key as you click each slide you want to select and move.






  1. Click the View tab. In the Presentation Views group, click the Slide Sorter button.
    The presentation appears in Slide Sorter view.


  2. Click Slide 3 and hold the mouse button, then drag the slide in front of Slide 2.
    You will move slide 2 behind slide 3. Note that a vertical line appears as you drag the slide, indicating the location you want to move to.

  3. Release the mouse button to drop the slide into place.
    You have just changed the order of the presentation; slide 3 (Microsoft Excel 2007) is now in Slide 2.



How To Duplicate A Slide


SUMMARY








  1. Click to select the slide that you want to duplicate.

  2. Click the Home tab. In the Slides group, click the New Slide arrow button.

  3. Click Duplicate Selected Slides.






  1. Click Slide 3 to select it.
    Notice that a thick blue outline appears around the selected slide.


  2. Click the Home tab. In the Slides group, click the New Slide arrow button.
    PowerPoint displays the layout gallery menu.


  3. Click Duplicate Selected Slides.
    The selected slide is duplicated.

How To Delete
A Slide


  1. Click the last slide.
    Select the slide you have just duplicated.

  2. Press .
    The duplicated slide is removed.
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