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Terms of reference vision Manitoulin-Sudbury Network’s Vision


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TERMS OF REFERENCE

Vision


Manitoulin-Sudbury Network’s Vision:

All children within the district of Manitoulin and the district of Sudbury have the right to childhood experiences that promote healthy child development and thereby improve their chance of achieving success in life by developing to their fullest potential.



Scope


Best Start will create a comprehensive integrated system of services that supports and engages families with children including children with special needs. The scope of the initiative is intended to be as broad as possible, covering the spectrum of health, education, social supports and children’s services respectful of the Ministry’s School’s First policy. Essential elements in the integration of services for the Districts of Manitoulin and Sudbury include building equity of access to a service system that responds to the uniqueness and geographic realities of its various communities; and a community based and driven service system that builds on its capacity, is flexible, economically sustainable, community responsive, effective and accountable.

Mandate


The Manitoulin-Sudbury District Best Start Network has been formed to provide a coordinated decision-making mechanism to effectively plan, implement and monitor Best Start in our local communities in accordance with the Implementation Planning Guidelines for Best Start Networks of the Ontario Ministry of Community and Youth Services (MCYS).

Principles


The following guiding principles should be followed in the planning for Best Start:

  • Will reflect collaboration with the DSSAB, local school boards, parents and communities and service providers to deliver effective, quality, coordinated programs to families and their children

  • Simplified access

  • Integrated, accessible services

  • Will be community based, driven, responsive, and strive to meet identified community needs and promotes resilience

  • Flexible, seamless and responsive

  • Cross-ministerial

  • Universal

  • Culturally Sensitive

  • Best Start Services are provided in English and in French in areas that are designated under the French Language Services Act.

  • Will build on the strengths, capacity & expertise of existing services

  • Will build on the DSSAB’s Child Care Service Plan



Objectives & Activities


Best Start is designed to give our children the best possible start in life and help them achieve success in school. To achieve this objective, the Best Start plan will:

  • Help parents support their children;

  • Help children to be ready to learn when they start Grade 1 and achieve success in school;

  • Help make the transition to Grade 1 as smooth, seamless and successful as possible for children and their families;

  • Make high quality early learning and care available;

  • Help parents by providing a variety of parenting supports;

  • Help identify and provide support to children who need extra help; and

  • Build on partnerships within the community and with the federal, provincial and municipal orders of government.


Key Responsibilities


  • Coordinate community planning using Best Start Guidelines

  • Develop a long term Integrated Implementation Plan

  • Develop and incorporate mechanisms to build strong effective partnerships with parents

  • Identify mechanisms to resolve any conflict between members' accountability to their Boards, program funders and their accountability to the Best Start Network

  • Promote on-going operational evaluation and continuous improvement



Accountabilities


The local Best Start implementation plans will integrate services funded by government – Federal, Provincial, Municipal, a number of different ministries and provided by a number of different agencies and organisations. This means that all members of the Best Start network will have shared accountability for integrating services and making sure that they work together to achieve Best Start goals.
As a planning table, the Best Start Network fosters collaboration among member organization s to achieve the goals of the program. Network member organizations will be required by their provincial and federal government funders, in most instances, to outline in their yearly plans and service agreements how their activities fit with the goals of the Best Start program. It is expected that Network members will file their agency's yearly plans with The Best Start Network. The agency plans collectively will be used to assist in integrated service planning for the district of Manitoulin and the district of Sudbury. All members of the Best Start Network have shared accountability for integrating services and insuring that they work together to achieve Best Start goals.
It is expected that the commitments that are made by members at the Best Start Network planning table will be reflected in their agency and sector network planning documents. This approach will ensure that individual organizations maintain their individual accountability for planning, service delivery and the allocation of resources.
To assess the implementation the Network will review:

  • Achievement of objectives and outcomes.

  • Effectiveness of the Network's structure and processes.

  • Adequacy of the established Terms of Reference.

These findings will inform a continual improvement process and the development of the next annual work plan.

Membership


All members of the Network must be able to make decisions on behalf of the organization and/or sector they represent. While there is flexibility with regard to consulting with and obtaining required representation from non-core members in recognition of urban/rural differences, membership must be inclusive of a broad range of community perspectives. Membership will be a minimum of a two-year term for representatives of agencies/organisations. (See Appendix A for membership list)

Responsibilities of the Network Members


  • Ability to make decisions on behalf of the organization and/or sector they represent. The Network will include one decision making representative from each organization/sector

  • Understanding of the broad issues and trends in the Manitoulin-Sudbury District in relation to children 0-6

  • Knowledge of the sector the individual represents

  • Understanding of community collaboration and partnerships

  • Ability to incorporate knowledge of diversity in the Manitoulin-Sudbury District in meeting responsibilities of this Best Start Network

  • Review agenda and materials as posted to the Blog

  • Attend regular meetings

  • Provide a timely RSVP – confirmation of attendance

  • Share in the tasks and work required to attain Network objectives

The members of the network are listed in Appendix A. The membership will:



  • Link back to LSSMT by existing Manitoulin-Sudbury Best Start Network members

  • Link back to Regional French-Language Network by existing Manitoulin-Sudbury Best Start Network members

Other bodies/reference groups for consultation/input will be:



  • Health services (Local Health Integration Networks, Community Health Centres, Family Health Teams)

  • Universities and colleges that offer Early Childhood Education Programs

  • Family counselling centres/Family services

  • Recreation/Leisure Services/Libraries

  • The business sector, through Chambers of Commerce or Economic Development Councils

  • Manitoulin-Sudbury District Social Services Administration Board (DSSAB)



Terms of Membership

  • Initial terms of appointment will be for two years



Role of the Chair


The chair will:

  • Prepare and circulate meeting agendas

  • Ensure that minutes and motions of each meeting are distributed appropriately.

  • Chair meetings in a fair and efficient manner, including starting and adjourning meetings on time.

  • Ensure tasks assigned are addressed within the specified timeframe established.

  • Ensure the minutes reflect points of discussion and record major decisions.

  • Provide an opportunity for all members of the Network to participate in the discussions.

  • Represent the Network publically and to the ministries and funders

  • Attend sub-committee meetings as required

  • Ensure new members are oriented to Best Start

  • Ensure an annual review of the Terms or Reference

Meeting Frequency


The Best Start Network will meet monthly or as required in order to complete the work required.

Attendance


A quorum for decision-making is defined as eleven voting members. Each organization is limited to one member.

Decision Making


Every effort will be made to achieve consensus in decision-making. In the event that reasonable efforts have been unable to produce consensus, then a vote will be taken and the majority of votes will carry the decision. One vote per organization will be permitted.

Conflict of Interest


Members are to ensure that they are not in conflict of interest by speaking in favour of, or recommending a course of action that may benefit them personally or benefit the organization they work for or are affiliated with, and that may not be in the best interests of the community.

Conflict Resolution


In the unlikely event that the group cannot come to an agreement on a specific issue/recommendation the principles outlined above will be reviewed in an attempt to resolve the impasse. Should this not be successful, the organization/sector with the lead in the area under discussion will have the final say as to what will be recommended as long as the final recommendation reflects the principles of Best Start.

Appendix A - Option one – everyone

Non Voting Members

Ministry of Children and Youth Services,
Northern Regional Office

Sandra Russell

Program Supervisor

Ministry of Education

Robert Mayer

Education Officer

Voting Members

Algoma District School Board

Mario Turco

Director of Education

Algoma District School Board

Brenda O'Neill

System Administrator

The Rainbow District School Board

Kathy Longarini

Outreach Coordinator

The Rainbow District School Board

Norm Blaseg

Superintendent of Schools

The Rainbow District School Board

Diane Cayen Arnold

Chief Financial Officer

Asquith-Garvey District School Area Board*

Chuck Searle

Superintendent

Foleyet District School Area Board*

Chuck Searle

Superintendent

Gogama District School Area Board*

Chuck Searle

Superintendent

Conseil des Ecoles Séparées Catholiques de Foleyet

Lisa Cote

Secretary

Conseil scolaire catholique du Nouvel Ontario

Lina Davidson

Responsable des services éducatifs connexes

Conseil scolaire publique du Grand Nord de l’Ontario

Sylvie Langlois

Agente de développement Communautaire

Conseil scolaire publique du Grand Nord de l’Ontario

Roch Gallien

Surintendant de l'éducation

Gogama Roman Catholic Separate School Board

Rodolphe Vallee

Superintendent

Gogama Roman Catholic Separate School Board

Therese Talbot

Secretary

Huron Superior Catholic District School Board

Maria Esposito

Superintendent of Education

Huron Superior Catholic District School Board

Ada Bruno

Leader of School Effectiveness

Huron Superior Catholic District School Board

Syndy Withers

Principal - Sacred Heart School

Sudbury Catholic District School Board

Zandra Zubac

Director of Education

Sudbury Catholic District School Board

Rossella Bagnato

Interim Director of Education

Sudbury Catholic District School Board

Sharon Murphy

Speech Pathologist

Sudbury and District Health Unit

Sue Caverson

Manager, HBHC

Sudbury and District Health Unit

Sandra Laclé

Director of Health Promotion

Northeast Mental Health Centre

Bonnie Ryamal

Director of Clinical Programs and Services

Preschool Speech and Language & Infant Hearing

Karen Renout

Speech/Language Pathologist

Superior Children’s Centre

Sean Halliday

Data Analysis Coordinator

Superior Children’s Centre

Carla Fairbrother

Executive Director

Nickel Belt Early Years Centre

Margaret Ignacy

Executive Director

Nickel Belt Early Years Centre

Gail Luopa

Executive Assistant

Nickel Belt Early Years Centre

Stella Melanson

Data Analysis Coordinator

Chapleau Child Care Centre

Ginger Forget

Executive Director

Manitoulin Family Resources

Elizabeth Patrick

Executive Director

Manitoulin Family Resources

Lori Clark

Children's Programs

Our Children Our Future

Tyler Campbell

Executive Director

Child and Family Centre

Sue Nicholson

Executive Director

Child and Family Centre

Jeanine Denis

Program Manager

Child Care Resources (CCR)

Lois Mahon

Executive Director

Sudbury Regional Hospital - Children’s Treatment Centre

Sally Spence

Executive Director

Sudbury Regional Hospital – Infant Development

Pierette Lefebvre

Executive Director

Children’s Community Network

Jane Bauer

Executive Director

Appendix A - Option Two –detailing the regular participants & how the quorum number was achieved


Non Voting Members




Ministry of Children and Youth Services,
Northern Regional Office

Sandra Russell

Program Supervisor




Ministry of Education

Robert Mayer

Education Officer

Voting Members

1.

Algoma District School Board

Mario Turco

Director of Education

2.

The Rainbow District School Board

Kathy Longarini

Outreach Coordinator

3.

Asquith-Garvey District School Area Board, Foleyet District School Area Board, Gogama District School Area Board

Chuck Searle

Superintendent

4.

Conseil des Ecoles Séparées Catholiques de Foleyet

Lisa Cote

Secretary

5.

Conseil scolaire catholique du Nouvel Ontario

Lina Davidson

Responsable des services éducatifs connexes

6.

Conseil scolaire publique du Grand Nord de l’Ontario

Sylvie Langlois

Agente de développement Communautaire

7.

Gogama Roman Catholic Separate School Board

Rodolphe Vallee

Superintendent

8.

Huron Superior Catholic District School Board

Syndy Withers

Principal - Sacred Heart School

9.

Sudbury Catholic District School Board

Zandra Zubac

Director of Education

10.

Sudbury and District Health Unit

Sue Caverson

Manager, HBHC

11.

Northeast Mental Health Centre,
Preschool Speech and Language & Infant Hearing

Karen Renout

Speech/Language Pathologist

12.

Superior Children’s Centre

Carla Fairbrother

Executive Director

13.

Nickel Belt Early Years Centre

Margaret Ignacy

Executive Director

14.

Chapleau Child Care Centre

Ginger Forget

Executive Director

15.

Manitoulin Family Resources

Elizabeth Patrick

Executive Director

16.

Our Children Our Future

Tyler Campbell

Executive Director

17.

Child and Family Centre

Sue Nicholson

Executive Director

18.

Child Care Resources (CCR)

Lois Mahon

Executive Director

19.

Sudbury Regional Hospital - Children’s Treatment Centre

Sally Spence

Executive Director

20.

Sudbury Regional Hospital – Infant Development

Pierette Lefebvre

Executive Director

21.

Children’s Community Network

Jane Bauer

Executive Director



Draft TOR May 8, 2009 Page



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