Report on a Visit to Timor-Leste
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ATTACHMENT 2
ATTACHMENT 3 Liaison with Ministry of State Administration: extracts from ATLFN website posting at http://austimorfn.com/2015/05/new-friendship-liaison-at-ministry-of-state-administration-in-dili/ “… In the recent government re-structure, Sr Abilio Caetano, General Director for Administrative Decentralisation at the Ministry of State Administration was given responsibility for the Friendship Groups …, Sr Abilio made time to meet with Lorraine to discuss the best way for Friendship Groups to communicate with his office and to continue to do their important work in the Districts. Sr Abilio has a long history with the Friendship Groups and re-iterated his appreciation for all the Australian friends who do great work in Timor-Leste. Sr Abilio identified a liaison person from his office that the Friendship Groups should contact when visiting Timor-Leste. In this way his department will stay informed of the activities of each Friendship Group. Sr Xisto Freitas (Media Officer for Decentralisation) is the new Friendship Liaison. Sr Abilio has requested Friendship Groups to advise Sr Xisto what tasks or activities they plan to undertake when visiting their friendship area. This encourages mutual respect, transparency and accountability from both Friendship Groups and local communities. It also provides the Ministry of State Administration … an overview of the ongoing development projects that friendship groups are implementing in Timor-Leste. Subsequently, Lorraine spent a morning with Sr Xisto to give him background knowledge about Friendship Groups and the wide variety of support they provide throughout Timor-Leste, as well as their local council links. A special folder was set up with the list of the 37 registered Friendship Groups, so that information on their visits could be collated. In discussions with Sr Xisto it was determined that a standard visiting form would make this task easier for everyone. A copy of the Friendship Group Visit to Timor-Leste form can be downloaded from our website here. The form can be handwritten or typed, and ideally a copy should be given to Sr Xisto prior to visiting your friendship area. However, if you are not able to visit State Administration prior to heading out of Dili, please email a copy of the form before leaving Australia to Sr Xisto Freitas – xisto.freitas@estatal.gov.tl ...” 
Sr Abilio Caetano’s PA, Sra Armandina Soares, with Friendship Liaison, Sr Xisto Freitas and Australia-Timor Friendship Network Victorian Facilitator, Lorraine McBride ATTACHMENT 4
“In the Nation-State building process of Timor-Leste, like in most liberal democracies, the Constitution is a vital reference for each and every step taken to structure the State, the legal entity which is to care for the common will. The Constitution of the Democratic Republic of Timor-Leste (CDRTL) envisages that the State of RDTL, shall be developed through a process of participatory democracy. At the local level such participation is to occur in a framework of local government in which citizens can vote and also be elected for the positions of aldermen within municipalities. This system of decentralisation of power is expected to be the engine of local development and, overall, to drive sustainable national development. This is why the Decree-Law No. 4/2014, of 22 of January, states in its preamble that the implementation of the structure of pre-decentralisation constitutes the very first step for the development of the capacity of Timor-Leste at the level of local administration. Such a capacity is to be structured with adequate systems, processes and public management procedures as well as for local democratic governance. These are considered to be fundamental foundations required in order to formerly institute Local Power, as envisaged in the CDRTL. This same decree-law states that the establishment of the structures of pre-decentralisation, as envisaged by the law, will enhance the process of local development and will ensure and enhance the efficiency and effectiveness of public service provision to the citizens, particularly in the most isolated and peripheral areas of the country – a fundamental right of every citizen of Timor-Leste. The structures and responsibilities of the administrative pre-deconcentration include health, education, public works, water and sanitation, management of local community markets, payment of pensions, a civil protection service, food security and natural disaster preparation and response. In addition, the District Planning Agency and the District Fiscal Auditing Agency are also covered. The authority overseeing these processes at the district will be the Secretary of the District Manager. The highest authority of the District Pre-Deconcentration is the ‘Gestor Distrital (District Manager) who is charged with leading and coordinating all the services pertaining to the administrative structure of pre-deconcentration. The Gestor Distrital is supported by a secretariat under the direct supervision of the “Secretário do Gestor Distrital” (the Secretary of the District Manager) who, subject to the instructions received from the District Manager, is charged with the responsibility of directing and overseeing, organising and ensuring that all services pertaining to the Gestor Distrital’s jurisdiction, function efficiently and effectively. In the absence or impediment of the District Manager, the Secretary of District Manager can act on his/her behalf.” From “About decentralisation’ by Mr Agio Pereira, Minister of State and of the Presidency of the Council of Ministers and Official Spokesperson for the Government of Timor-Leste
3. Phases and structure The administrative decentralisation will be established in three phases:
Intends to develop the capacity of Timor-Leste at the level of local administration to assist with the transfer to the districts of human and other resources to enable the delivery of services to communities. It includes the reorganisation and integration of some public administration services at district level – local administration. Decconcentration is the process of allocating administrative competences amongst various local organisations/ councils/ municipal offices.
Will lead and coordinate the pre decentralisation process at district level. Directors and General Directors to submit an EOI to move to districts. The District Manager will be selected and nominated by the Council of Ministers (with consultation of the Local Advisory/Consultative Council).
Will be responsible for the Administrative and Human Resources Service, Finance Service, the District Integrated Planning and Development Service, the Tendering Service, the Service for Logistics and Patrimony and the Administrative Posts. The jurisdiction of the Administrative Posts will include local services for Administration, Finance Planning and Development and Community Development. The Council of Ministers can add other services into the structure as it deems necessary. (The Secretary of the district manager will replace the district secretary)
Will ensure that portfolio policies, regulations and procedures from the National Inter-ministerial Technical Group are implemented at district level. This group is made up of regional directors (responsible for: agriculture/forestry, water/sanitation, electricity, health, education, tourism, disability, gender equality, youth, land and property, etc.).
To oversee, inspect and audit activities of all structures involved in the pre decentralisation process, at the district level. To work with the National Anti-Corruption Commission, Justice and other government agencies.
Responsible for the elaboration and viability of the district strategic plan and district boundaries. In future will monitor and evaluate its implementation.
Responsible for the coordination of all public services at the district level. It has a representative of each posto. Responsible to develop the annual investment plan.
Consultative group, made up of popular representation, such as suco chiefs and other community representatives.
There will be a Local Advisory/Consultative Council per each district for the duration of 2 years. Its priorities involve civic participation of local populations in the administrative decentralization process. Its main responsibilities include:
All 12 local advisory/consultative councils have been established. (Except for Oecussi which has a special status – free economic zone). Members of the Local Advisory Council include:
The transfer of fiscal, financial, political and administrative responsibilities from national government to local government /municipalities. Messages from His Excellency the Vice-Minister for State Administration, Mr Tomás Cabral, to be communicated by Local Government Victoria (LGV) to Australian shires/councils and friendship groups Friendship groups
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