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Regular city council meeting


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MINUTES

REGULAR CITY COUNCIL MEETING
MARCH 26, 2003
Mayor Jeff Thompson called opened the City Council meeting at 6:00 p.m. Council members present were Harlan Beek, Dave Peschong, Dennis Zimmerman, and Jean Soine. Others present were Ron Mergen, Public Works Director; Steve Helget City Administrator; Jennifer Welling, Secretary; Bonnie Jo Hanson, Paynesville Press; Pete Carlson, SEH; and Jackie Braun.
The Pledge of Allegiance was recited.
Thompson reviewed the consent agenda items that included a motion to approve the minutes from the following meetings March 12, 2003 Regular City Council, October 15, 2003 CAEERC, March 3, 2002 Personnel Committee, February 12, 2003 Municipal Off-Sale Liquor Board, February 12, 2003 Airport Commission, November 18, 2003 Safety Committee, February 18, 2003 EDAP Board, March 4, 2003 Special EDAP Board, February 19, 2003 Ad Hoc Aquatic Park Committee and March 12, 2003 Personnel Committee.
A motion to approve vouchers #61634 - #61681 totaling $32,249.52, #61682 - #61686 in the amount of $8,236.20 and #61687 - #61712 for $14,232.40. Payroll on 3-20-03

vouchers #61576 - #61633 equaling $29,810.28, void #61624 - #61627. ACH on

3-6-03 for Federal Withholding in the amount of $5,294.64, 3-6-03 for State Withholding totaling $1,011.13, 2-03 for Liquor Sales Tax for $3,548.00, 3-20-03 for Federal Withholding in the amount of $6,548.47and on 3-20-03 for State Withholding totaling $1,075.35.
Motion to approve the replacement of steel piping on two pivots, in the amount of $1,200.00, payable to Hydro Engineering.
A motion to approve the 2003 Budgeted Bond Levy Transfer of $155,200.
A motion to approve the 2003 Enterprise Funds Budgeted Transfers. (The transfer of $27,500.00 from the Liquor Fund to the Street/Sidewalk Capital Improvement Fund to be designated for sidewalk reconstruction was pull from the motion). Helget informed the Council that the Finance Committee reviewed this and due to the anticipated loss of government aid this may be transferred to the General Fund. Peschong asked how this would effect future projects? Mergen stated that Lake Ave. sidewalk is being paid for by the State as part of the project.
A motion to approve the refuse licenses for West Central Sanitation, Inc. and Onyx Waste Services Midwest, Inc.; and the 3.2 on-sale beer license for Koronis Lanes.
Motion was made by Beek to approve the Consent Agenda. Seconded by Soine and unanimously carried.

ORDINANCE NO. 55, 2ND SERIES
The ordinance is changed to state the following: the Municipal Off-Sale Liquor Board, will be composed of 4 members, two from the Council, appointed annually by the Council and the other two members being the Liquor Store Manager and City Administrator. The Municipal Off-Sale Liquor Board has reviewed this ordinance and recommends approval.
Motion was made by Soine to approve Ordinance No. 55, 2nd Series. Seconded by Beek and unanimously carried.

LIQUOR STORE SIDEWALK REPAIRS

Approximately 300 sq. ft. of sidewalk needs to be replaced in front of and along the side of the Liquor Store. Three bids were received they are:

Spanier Masonry = $2,100.00

R & R Masonry, Inc. = $1,450.00

Mueller Construction = $2,000.00

The Board recommends the low bid from R & R Masonry, Inc.


Peschong asked Helget if he had contacted Marilyn Fuchs to confirm if the bids included fill or not? Helget had not; therefore, the Council consented to table this item until their next regular meeting on April 9, 2003.

POLICE DEPARTMENT – VEHICLE FORFEITURE 1993 SATURN

The Paynesville Police Department has acquired a 1993 Saturn, 5 speed with 111,488 miles on it, through vehicle forfeiture. The book value for this vehicle is approximately $2,000.00. They would like to declare this surplus property and advertise for sealed bids, once clear title is obtained.


Motion was made by Peschong to declare the 1993 Saturn as surplus property and advertise for sealed bids once clear title has been obtained. Seconded by Beek and unanimously carried.

CLOSE CITY HALL – COLUMBUS DAY & DAY AFTER THANKSGIVING



In the past, Columbus Day (October 13th) has been designated as an In-House Safety Training Day for all employees. It is also being recommended by CAEERC to Close City Hall the day after Thanksgiving (November 28th) with employees using vacation or personal time.

Motion was made by Zimmerman to approve closing City Hall on October 13, 2003 for an In-House Safety Training Day and also on November 28, 2003 (the day after Thanksgiving, employees will be expected to use vacation or personal time). Seconded by Soine and unanimously carried.



POLICE CHIEF RECOMMENDATION
The Personnel Committee has met and recommends the appointment of Kent Kortlever as Chief of Police upon Tony Schmitt’s retirement (May 31, 2003).
Motion was made by Peschong to approve the appointment of Kent Kortlever as Chief of Police upon Tony Schmitt’s retirement. Seconded by Beek and unanimously carried.
PAYNESVILLE REGIONAL AIRPORT
Helget reviewed a letter from Kathy Vesely of the Office of Aeronautics, noting the increase of state funding for the airport construction due to the low bid that was received. The State will pay the first $200,000.00 off the top for construction and then it will be a 80:20 split (for construction costs only) costing the City approximately $80,600.00. The Agreement For Airport Improvement and Resolution 2003-21 Authorization To Execute Minnesota Department Of Transportation Grant Agreement For Airport Improvement were reviewed.
Motion was made by Zimmerman to approve the MnDOT Grant Agreement for Airport Improvement. Seconded by Peschong and unanimously carried.

Thompson recessed the regular City Council meeting at 6:17 p.m. and opened the DNR Grant Public Hearing.


Thompson re-opened the regular City Council meeting at 6:22 p.m.
PARK IMPROVEMENTS
Thompson asked Mergen if he was looking for a motion to remove the changing rooms and make improvements to the restrooms at Veterans Park? Mergen said yes.
Mergen said that the BMX facility will need about 10 loads of fill.
Zimmerman asked if access to the facility has been addressed? Mergen stated that crossing Hwy. 55 has been an issue for years and should be addressed again. Zimmerman’s concern is with large trucks traveling on Hwy. 55. Peschong asked where the facility would be? Mergen said behind Precision Electric. Thompson asked if a fence would be around the perimeter of the facility? Mergen said no, not at this time. Thompson questioned if this type of facility is covered by the City’s insurance? Mergen said yes, the League of Minnesota City’s covers BMX facilities. Mergen explained that there is no specific site plan, but he has got site plans of other facilities. Zimmerman asked if neighboring landowners have been notified of the facility, piles of dirt behind a business might be a problem? Mergen said no. Zimmerman expressed his concern with residents crossing Hwy. 55 and suggested visiting with the neighboring landowners regarding the facility. Mergen agreed to visit with adjacent landowners and report back at a future meeting.
Motion was made by Beek to authorize the de-construction of the changing rooms at Veterans Park. Seconded by Zimmerman and unanimously carried.
Beek asked when the dirt could start moving? Carlson said the dirt will be used from the pond construction on Lake Ave. and the anticipated start date of sewer and water construction is April 7, 2003 with pond construction about 2 week thereafter.
PAYNESVILLE REGIONAL AIRPORT
Motion was made by Peschong to approve Resolution 2003-21 Authorization To Execute Minnesota Department of Transportation Grant Agreement For Airport Improvement. Seconded by Zimmerman and unanimously carried.
LAKE AVENUE/MICHAELIS OLMSCHEID/FIRST STREET STORM WATER IMPROVEMENT PROJECT
Carlson informed the Council that the anticipated start date of sewer construction on County Road #34 is April 7, 2003 with pond construction about 2 weeks thereafter.
Helget explained that he and Mergen visited with Steve Moburg and Gene Martinson of the Hospital regarding their participation in the First St. storm water improvement. They have agreed to participate by contributing $25,000.00 to be paid over 5 years with no interest. The Council consented with payments starting in 2003 per an agreement to be drafted by Attorney, Bill Spooner.
Motion was made by Peschong to accept the hospital’s participation of $25,000.00 to be paid over 5 years, starting in 2003, interest free and have City Attorney, Bill Spooner draft an agreement stating such. Seconded by Soine and unanimously carried.

WATER TOWER

Carlson informed the Council that the bids will be opened on Tuesday, April 8, 2003.


INFORMATIONAL
Thompson reviewed the informational items Annual Meeting at 6:00 p.m. on March 31,

2003 at the Paynesville Area Center, April Meeting Schedule, Lake Ave. Public Informational Meeting Minutes, February Fund Balances – unaudited, West Central Sanitation March Garbage Rates and MPCA Certificate of Commendation.



There being no further business, the meeting was adjourned at 6:37 p.m.


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