Naval air warfare center training systems division technical publications
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FRONT COVER The NAVAIRWARCENTRASYSDIV blue covers are mandatory for all technical and special reports. TITLE PAGES Title pages for unclassified reports are prepared by each branch or division. Authors are responsible for ensuring that title pages are accurate and adhere to established standards. NAVAIRWARCENTRASYSDIV Prepared Unclassified Reports The unclassified report title page (see Figure 1) carries the following information: a. Report number. The report number is visible through the cover window. b. Report title and subtitle (if any). The title and subtitle (if any) are displayed prominently through the cover window and must indicate clearly the subject of the report. c. Authors’ names. The following considerations apply to authors’ names on a report title page: (1) List as authors only those persons who actually participated in writing the report or who were instrumental in designing or carrying out the study or research. The order in which authors are listed is determined by the authors and team leaders. The order generally indicates the relative contributions of each author. TECHNICAL REPORT 2000 XXX SAMPLE TECHNICAL REPORT PREPARED BY AN EMPLOYEE OF NAVAIRWARCENTRASYSDIV JANUARY 2000 John N. Employee Second Author NAVAL AIR WARFARE CENTER TRAINING SYSTEMS DIVISION 12350 Research Parkway Orlando, FL 32826 3275 Approved for public release; distribution is unlimited. ______________________ _______________________ _____________________ M. Y. NAME, Head Y. R. NAME, Director H. R. NAME, Program Director Appropriate Division Appropriate Department Appropriate Research Office Figure 1. Sample title page for a NAVAIRWARCENTRASYSDIV-prepared report. (2) List authors’ names in conventional order (e.g., John R. Doe or, if the author prefers, J. Robert Doe). Do not include titles (e.g., CDR, Ph.D.). (3) Do not list persons who made slight contributions such as reviewing, providing statistical input, or serving as technical consultants. (4) Do not include the names of supervisors among authors simply because the actual author(s) was subordinate in conducting the project and required the supervisor’s approval of the report content. d. The Naval Air Warfare Center Training Systems Division’s name and address. e. Date. f. Distribution Statement (see later sections for detailed instructions). g. Destruction Notice. A notice of destruction must appear on all title pages except those with a Distribution A statement (see Figure 9). h. Approval signatures. Technical and special reports are approved and signed by the appropriate division head, department head, and program director. Contractor-Prepared Unclassified Reports In addition to the above (a through h), the title page of an unclassified report prepared by a contractor (see Figure 2) carries the following: a. Contractor’s name. Give the name of the contractor who performed the study. No more than two levels of an organizational hierarchy are listed. b. Statement. “Prepared for the Naval Air Warfare Center Training Systems Division.” Note. There may be instances when a NAVAIRWARCENTRASYSDIV employee is a co-author of a contractor prepared report. In such cases, the title page will be as described for a NAVAIRWARCENTRASYSDIV authored report except that the affiliation of contractor authors will be included: EXAMPLE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Philip L. Doughty Syracuse University William R. Terrell Sherrie A. Jones Naval Air Warfare Center Training Systems Division TECHNICAL REPORT 2000 XXX
John N. Contractor Organization Name
12350 Research Parkway Orlando, FL 32826 3275
____________________ ______________________ _____________________ M. Y. NAME, Head Y. R. NAME, Director H. R. NAME, Program Director Appropriate Division Appropriate Department Appropriate Research Office Figure 2. Sample title page for a contractor-prepared report.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _______________________________________ GOVERNMENT RIGHTS IN DATA STATEMENT Reproduction of this publication in whole or in part is permitted for any purpose of the United States Government. _______________________________________ - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - REPORT DOCUMENTATION PAGE (SF 298) A Report Documentation Page (SF 298) is required for all Technical Reports and Special Reports as well as any other documents that are intended for submission to the Defense Technical Information Center (DTIC). The SF 298 provides information needed by DTIC for cataloging, storing, referencing, and retrieving the report. Entries on the SF 298 must be complete and accurate. Figure 3 provides detailed instructions for completing the SF 298. A sample form for a NAVAIRWARCENTRASYSDIV technical report is shown as Figure 4. Use these same instructions to complete the SF 298 for special reports. Additionally, the following note must appear in block 11 for a special report: Questions concerning this report should be referred to: NAVAIRWARCENTRASYSDIV (_____), 12350 Research Parkway, Orlando, FL, 32826-3275. Note: Insert relevant Competency number. FOREWORD OR ACKNOWLEDGMENTS The foreword includes any pertinent background information and any credits or acknowledgments. To give credit only or acknowledge someone’s help above/beyond their functions, use an acknowledgment (see Figure 5). Generally, the NAVAIRWARCENTRASYSDIV reports contain an acknowledgment instead of a foreword. Do not acknowledge persons whose contributions are part of their regular duties (e.g., peer reviewers or typists). GENERAL INSTRUCTIONS FOR COMPLETING SF 298 The Report Documentation Page (RDP) is used in announcing and cataloging reports. It is important that this information be consistent with the rest of the report, particularly the cover and the title page. Instructions for filling in each block of the form follow. Block 1. Leave blank. Block 2. Type either “Technical Report” or “Special Report” Block 3. Dates of the R&D effort Block 4. Title of Report Block 5a. Enter the appropriate contract number. Block 5c. Enter the Program Element number Block 6. Enter Authors
Training Systems Division 12350 Research Parkway Orlando, FL 32826-3275 Block 8. Leave blank Block 9. Enter NAVAIR, ONR, or other organization Block 10. Leave blank Block 11. Leave blank Block 12. Enter appropriate distribution marking (see pages …) Block 13. Comments as appropriate Block 14. Provide brief abstract (matching the abstract of the report) Block 15. Enter key words to describe work Block 16. Either “unclassified” or, if “classified”, enter the appropriate security classification of abstract, not the report. Block 17. Same as the report (Block 12 – Distribution Statement) Block 18. Self explanatory. Figure 3. Instructions for preparation of Report Documentation Page. Note. For special reports, see instructions for block 11, under “Report Documentation Page” section. Figure 4. Sample Report Documentation Page for NAVAIRWARCENTRASYSDIV report. Technical Report XXXX-XXX ACKNOWLEDGEMENTS We appreciate the support and cooperation from members of the staff at the Senior Enlisted Academy (SEA) and the personnel from the Master Chief Petty Officer of the Navy’s (MCPON) office and Naval Military Personnel Command (NAVMILPERSCOM) who provided assistance and advice in the development and distribution of the questionnaire. Specifically, we would like to thank the former MCPON, RMCM W. H. Plackett, and the current MCPON, AVCM (AW) D. R. Bushey. The former Director of SEA, FTCM T. L. Shook, and the current Director, RMCM Laurion, and Deputy Director, PHCM K. Dyer, were a great help in this analysis. We are specially grateful to the graduates who completed the survey Instruments. They obviously took the time to thoughtfully complete the forms and provide honest comments. Figure 5. Sample acknowledgments for a technical or special report. EXECUTIVE SUMMARY A summary (see Figure 6) tells readers what to expect in the rest of the report. It should be concise and should not introduce any material that has not been covered in the report. All NAVAIRWARCENTRASYSDIV technical and special reports shall contain an executive summary. Generally, the executive summary is limited to one page and should rarely exceed two pages. Use separate headings in the executive summary. These should coincide with the major section headings of the report and may include some or all of the following: Problem State the problem clearly and briefly. The problem statement remains unchanged throughout the project, but the objectives of each major part of the project will differ. Objective State the established goal, finding, or result expected from the task. The clearer the objective of the task, the easier it becomes to state the findings. Approach State simply the methods used to obtain the objective. Avoid trivialities and leave details to the main body of the report. Findings State the findings in a form easily understood by the reader. Conclusions State the logical inferences drawn from the findings. Recommendations Separate recommendations into brief, positive statements. Summary headings may be modified to accommodate specific report material. If the report includes recommendations, those must be included in the summary. Special Report 2000-XXX EXECUTIVE SUMMARY PROBLEM The Navy Orlando Human Resources Office (HRO) wanted to obtain better data than currently collected from civilian employees who voluntarily leave the serviced activities. HRO management considered the existing exit interview not responsive and labor intensive. The process requires completion of a questionnaire and a face-to-face interview. OBJECTIVE Evaluate current exit interview questionnaire and process, develop an improved interview questionnaire, if warranted, and design a less labor-intensive method. APPROACH Collect and analyze data on the current exit interview questionnaire and process, determine effectiveness, and design an improved questionnaire for the HRO. FINDINGS Results of the analysis confirmed that the present exit interview process needs revision to improve its effectiveness. The current process provides limited information and value to management regarding reasons for leaving. Discussions with persons responsible for conducting interviews indicated a need for training in interview techniques. CONCLUSIONS The exit interview process needs to be more relevant and formalized. Management should have greater trust in the exit interview data. The interview process should be given appropriate privacy considerations. Interviewers should be provided training. RECOMMENDATIONS Implement the revised questionnaire. Interview data should be tracked for long-term analysis. Time in job and longevity with a particular activity should be used as interview criteria. Provide interview training to HRO personnel. Figure 6. Sample format for Executive Summary for a technical or special report. TABLE OF CONTENTS The table of contents lists the major topics of a report. Make the table of contents (see Figure 7) agree exactly with the headings in the main body of the text. Do not carry entries below the third order head. The table of contents includes the lists of figures and tables. (See the Report Format section for example of headings). List of Figures Make the entries in the list of figures agree exactly with the figure captions in the text. It is not necessary to start on a new page in the table of contents. List of Tables Make the entries in the list of tables agree exactly with the table titles in the text. It is not necessary to start on a new page. BODY OF REPORT Each report requires an introduction. Succeeding sections may be adapted to the individual report. Methods, approach, scope, work procedures, apparatus involved, tests performed, results achieved and related matters, as appropriate, are included. When appropriate, some sections may be combined (e.g., conclusions and recommendations). Each major section will always be started at the top of a right hand page, even if the facing left hand page must be left blank. Introduction The introduction begins as the main body of the text. It contains a brief statement of the problem and the need for a specific type of solution or study. The ideas stated in the introduction are developed in the remainder of the report. Reference the tasking document in this section. The introduction is normally divided into four subsections: problem, objective or purpose, background, and organization of the report. However, other subsections may be included, depending on the subject matter and the type of report. Guard against including information that is better placed in later sections of the report. Specialty tables and figures appear in the body of the report, not in the introduction. Problem. State the problem simply and clearly. Special Report 2000 XXX TABLE OF CONTENTS page INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Purpose . . . . . . . . … . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 10 Organization of the Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 METHOD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Annual and Monthly Trainer Requirements for Leave and Peak Student Loads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Grade Distribution by Type of Course . . . . . . . . . . . . . . . . . . . . . . .. 14
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 RESULTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 CONCLUSIONS AND RECOMMENDATIONS . . . . . . . . . . . . . . . . . . . . 33 Conclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 33 REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35 APPENDIX A Organizational Survey Results . . . . . . . . . . .. . . . . . . . . . . A 1 APPENDIX B Questionnaire . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . B 1
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TABLE OF CONTENTS (Continued) LIST OF FIGURES Figure Page 1 ABQTS training menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 2 ABQTS print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 A-1 Survey results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A 6 B-1 Program for afloat college education survey questionnaire . . . . . .B 8 LIST OF TABLES Table Page 1 Summary Data on ATIP Courses . . . . . . . . . . . . . . . 25 2 Common Data Elements Between ABQTS, RATES, and RTSS . . . 27 B 1 Descaled Delta Method Solution for the Task Rating Questionnaire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B 5 10
Figure 7. (Continued) Objective (or Purpose). State the objectives in straightforward terms. Background. Provide information that is essential to a full understanding of a particular problem or situation. Also, include any previous related research or administrative actions and decisions that provide the setting for the study or research. Organization of the Report. Briefly describe the contents of the remainder of the report (including appendices) in this paragraph. Method (or Approach) This section describes, in detail, how the study or research was conducted. This description enables the reader to evaluate the appropriateness of your methods and the reliability and validity of your results. It also permits other investigators to replicate it if they so desire. Results (or Findings) Present the results or findings as facts in a form most easily assimilated by the reader. If statistical and numerical information requires extensive explanation, give this explanation under a separate heading such as “Discussion.” Results or findings should lead into conclusions. Conclusions Conclusions are logical inferences of the author or team members based on factual results. Conclusions act as the intermediate step between the findings of the study or research and recommendations, and include generalizations. (Inferences growing out of the more specific information are given under results.) Repeat here any important limitations imposed by the nature of the data upon which the conclusions are based, even though these limitations were pointed out earlier. Some recipients may read only the conclusions. Recommendations Recommendations are professional judgments. If the study or research has been properly conducted, then these recommendations should carry great weight. A recommendation urges that a proposed action be taken or not taken. Recommendations may be affected by management considerations of budgets, manpower, costs, and political and social trends. In any case, the author must ensure that the wording of recommendations conveys the desired message with exactitude and clarity. Here is the place for positive words and short, direct sentences that leave no doubt as to the meaning. FINAL SECTIONS References The list of references at the end of a report establishes the report’s authority by citing publicly available material. Thus, authors should choose references judiciously and only include those that readers my retrieve. Materials not generally available should be cited as reference notes. NAVAIRWARCENTRASYSDIV technical reports should be listed with references (include the DTIC AD number if available). If only a few references are cited (three or less), and infrequently, they my appear as footnotes on individual pages rather than in a list at the back of the report. Names of authors cited in footnotes are typed in normal order (e.g., J. L. Jones) since they do not have to be alphabetized. References cited in text must appear in the reference list and, conversely, each entry in the reference list must be cited in the text. Each reference must include all data necessary for library search and identification. Specific instructions on referencing are given in the section on report format. Reference Notes At times, it may be necessary to cite material in a report that is not widely and easily available. Examples of such material include: unpublished works, letter reports, personal communications, papers presented at meetings, contributions to symposiums, some technical reports, and works in progress. The use of such material should be limited to that which is absolutely necessary to the report. List such material in a section of reference notes (following the list of references) and cite such material in text. Bibliography A bibliography may be used to provide useful background data for further reading. Bibliographic entries follow the style established for references. Glossary of Terms This is a useful section if the report contains large numbers of esoteric or professional terms. List the terms alphabetically and provide definitions in terse, lay language. List of Abbreviations, Acronyms, and Symbols Definitions of abbreviations, acronyms, and symbols should be provided if they are used liberally in the report. List them alphabetically and provide definitions in terse, lay language. Index NAVAIRWARCENTRASYSDIV documents rarely include a subject index since the table of contents section is quite detailed. However, in some cases an index can serve as a cross reference to facilitate the reader’s quick and efficient access to the information needed. Including an index in NAVAIRWARCENTRASYSDIV documents is based solely on the author’s discretion. Appendices Appendices can often improve the utility of a report and facilitate the assimilation of information. Appendices present material directly related to, but not immediately necessary to, the narrative or analysis and provide helpful information that could hinder the flow of ideas in the body of the report. Appendix information includes mathematical derivations, computer programs and data printouts, theoretical considerations, related or corollary studies, and extensive descriptions of equipment, procedures, or tests. Each appendix must have a title and in some instances may have a title page. Title pages may be useful for multiple and long appendices. They are also useful when the appendices may be pulled from the report to stand alone. Refer to a single appendix as “the appendix.” If more than one appendix is required, identify them alphabetically as Appendix A, B, C, etc. Make the titles of appendices first-order heads. Refer to each appendix in the text. The method of numbering pages, figures, and tables in an appendix is shown in the report format section. An annex is an attachment to an appendix. It is given a numerical designation such as Annex 1, Annex 2. The same general rules for appendices apply to annexes. Distribution List The distribution list begins on a right hand page and is the last entry in the report. Detailed instructions are included in the Distribution and Distribution Dtatements, section (see also Appendix A). |