A Regular Meeting of the Troy City Council was held Monday, October 16, 2000, at City Hall, 500 W. Big Beaver. The meeting was called to order by Mayor Jeanne M. Stine at 7:35 p.m.
The Invocation was given by Pastor Brad Shirley, Zion Christian Church, and the Pledge of Allegiance to the Flag was given.
PRESENT: Mayor Jeanne M. Stine
COUNCIL MEMBERS
Henry W. Allemon
Martin F. Howrylak
Thomas S. Kaszubski
Anthony N. Pallotta
Louise E. Schilling
John R. Stevens
Minutes: Regular Meeting – October 2, 2000
A-1
Resolution #2000-453
Moved by Pallotta
Seconded by Kaszubski
RESOLVED, That the Minutes of the Regular Meeting of October 2, 2000, be approved.
Yes: All-7
Presentations: (a) Retiree – Tamara Renshaw; (b) Michigan Recycles Month, Pam Brady from SOCRRA; (c) Troy Families for Safe Homes - Red Ribbon Campaign (Postponed until City Council Regular Meeting scheduled for November 6, 2000).
A-2
CONSENT AGENDA
Approval of Consent Agenda
E-1
Resolution #2000-454
Moved by Pallotta
Seconded by Allemon
RESOLVED, That all items as presented on the Consent Agenda are hereby approved as presented with the exception of Item E-7, which shall be considered after Consent Agenda (E) items, as printed.
Yes: All-7
Closed Session
E-2
Resolution #2000-454-E-2
RESOLVED, That the City Council of the City of Troy shall meet in Closed Session as permitted by State Statute MCLA 15.268, Section 8 (d), after adjournment of this meeting.
Public Hearing for 2001 CDBG Application
E-3
Resolution #2000-454-E-3
RESOLVED, That a Public Hearing is hereby established for November 6, 2000 to consider the 2001 Community Development Block Grant (CDBG) Application, Sub-Recipient Agreement and Project Waiver.
Approval of Contract for the Installation of Municipal Improvements (Private Agreement) for Behr America, Project No. 00.917.3
E-4
Resolution #2000-454-E-4
RESOLVED, That the Contract for the Installation of Municipal Improvements (Private Agreement) between the City of Troy and Behr America, Inc. is hereby approved for the installation of the drain enclosure/bridge with appurtenances on the site and in the adjacent right of way, and the Mayor and City Clerk are authorized to execute the documents, a copy of which shall be attached to the original Minutes of this meeting.
Limited Extension of Police and Fire Uniform Contract
E-5
Resolution #2000-454-E-5
WHEREAS, A two-year contract was awarded to the low bidder meeting specifications, Metropolitan Uniform Company (Resolution 97-799-C-4c) on October 20, 1997, expiring October 28, 1999, and the option to renew for one additional year was exercised on September 13, 1999 (Resolution 99-402-E-16); and
WHEREAS, Metropolitan Uniform Company has agreed to extend the contract for a period up to sixty days to allow finalization of the bid process for the new contract that will allow uninterrupted service for Police and Fire personnel; and
WHEREAS, It is the determination of the City Manager and the City Council of the City of Troy that no benefit would result for the City to solicit additional sealed bids;
NOW, THEREFORE, BE IT RESOLVED, That a contract extension is hereby approved to Metropolitan Uniform Company not to exceed sixty days beyond the current expiration date of October 28, 2000 based upon the same prices, terms, and conditions.
Request for Acceptance of Warranty Deed Merihill Acres Subdivision No. 4 - Detention Basin - Parcel Sidwell #88-20-17-276-048
E-6
Resolution #2000-454-E-6
RESOLVED, That the Warranty Deed from Beck Road Limited Partnership, having Sidwell #88-20-17-276-048, is hereby accepted for public detention and other public purposes; and
BE IT FURTHER RESOLVED, That the City Clerk is hereby directed to record said Warranty Deed with the Oakland County Register of Deeds and a copy of said deed shall be attached to the original Minutes of this meeting.
Temporary Office Trailer: Shurgard Storage, 322 E. Maple
E-8
Resolution #2000-454-E-8
RESOLVED, That the request from Stuart Mckeehan, of Flynn and Zinkan Construction Company, to place an office trailer on the site of the Shurgard Storage Facility, to be used for temporary offices during renovation of their existing facility, for a period not to exceed 12 months, is hereby approved at 322 E. Maple Road, in accordance with Chapter 47, House Trailers and Trailer Courts, Section 6.41(2), of the Code of the City of Troy.
RESOLVED, That a one-year cooperative contract for copy paper expiring September 5, 2001 is hereby awarded to the low bidder meeting specifications, Xpedx Paper & Graphics of Roseville, at unit prices contained in the bid tabulation dated June 27, 2000 a copy of which shall be attached to the original Minutes of this meeting.
RESOLVED, That the request from Laura Hester, of Sunrise Assisted Living, to place an office trailer on the site of the Sunrise Assisted Living Facility, to be used for marketing and sales office during construction of their new facility, for a period not to exceed 12 months, is hereby approved at 6870 Crooks Road, in accordance with Chapter 47, House Trailers and Trailer Courts, Section 6.41(2), of the Code of the City of Troy.
Waiver of Bid – Sole Source Provider, Crisis Response Telephone System
E-11
Resolution #2000-454-E-11
WHEREAS, Rescue Phone, Inc. is the sole source provider of crisis response telephone equipment; and
WHEREAS, The equipment currently being used is over 20 years old.
NOW THEREFORE BE IT RESOLVED, That formal bidding procedures are hereby waived and a contract is hereby awarded to Rescue Phone, Inc. at a total cost of $17,500.00.
ITEM TAKEN OUT OF ORDER
Approval of Funding: Troy Boys and Girls Club - C.L.A.S.S. Program
E-7
Resolution #2000-455
Moved by Pallotta
Seconded by Allemon
RESOLVED, That the City Council of the City of Troy does hereby authorize continued support by providing $8,100.00 from local drug forfeiture funds for the Troy Boys and Girls Club C.L.A.S.S. (Community Link Aiding School Suspensions) Program.
Yes: All-7
REGULAR BUSINESS
Nominations/Appointments to Boards and Committees: (a) Animal Control Appeal Board; (b) Brownfield Redevelopment Authority; (c) CATV Advisory Committee; (d) Charter Revision Commission; (e) Downtown Development Authority; (f) Economic Development Authority; (g) Parks & Recreation – Troy School Board of Education Representative
Waiver of Sealed Bids – Software Maintenance Service for Engineering Software
F-2
Resolution #2000-457
Moved by Pallotta
Seconded by Allemon
WHEREAS, On August 4, 1997, a two-year contract to provide software maintenance service for engineering applications was awarded to C4 Engineering at a per copy cost of $593.75 for a total cost of $8,906.25 per year (Resolution No. 97-677-C-6); and
WHEREAS, C4 Engineering was utilizing Bentley Systems, Inc. as the service provider for their contract; and
WHEREAS, Bentley Systems, Inc. is the manufacturer and sole provider of software maintenance service for engineering applications in use by the City of Troy; and
WHEREAS, It is the determination of the City Manager and City Council of the City of Troy that no benefit would result to the City to solicit additional sealed bids.
NOW THEREFORE BE IT RESOLVED, That bids for the software maintenance contract are hereby waived and a contract with Bentley Systems, Inc., the manufacturer, is hereby approved for one year at an estimated cost of $11,875.00.
Yes: All-7
Bid Waiver – East Jordan Hydrant and Valve Repair Parts
F-3
Resolution #2000-458
Moved by Pallotta
Seconded by Howrylak
WHEREAS, The Department of Public Works has East Jordan hydrants and valves installed throughout the City, which require repair parts; and
WHEREAS, East Jordan Iron Works, the manufacturer, has agreed to sell hydrant and valve repair parts directly to the City of Troy; and
WHEREAS, No bids were received when the contract was formally solicited on September 15, 2000.
Bid Waiver – East Jordan Hydrant and Valve Repair Parts - Continued
F-3
NOW THEREFORE BE IT RESOLVED, That formal bidding procedures are hereby waived and a one-year contract to provide hydrant and valve repair parts with an option to renew for one additional year is hereby awarded to East Jordan Iron Works at a discount of 35% off list price.
Yes: All-7
Bid Waiver – Long Range Ultralyte Speed Measurement Lasers
F-4
Resolution #2000-459
Moved by Pallotta
Seconded by Allemon
WHEREAS, The State of Michigan awarded a contract to Laser Technology, Inc. and the contract was available to the City of Troy through the Extended Purchasing Program but expired in July, 2000 and the new contract has not been awarded; and
WHEREAS, Laser Technology, Inc. has offered the expired contract pricing to the City of Troy; and
WHEREAS, Staff considers it to be in the City’s best interest to accept the price since prices will most likely increase under the new contract;
NOW, THEREFORE, BE IT RESOLVED, That formal bidding procedures are hereby waived and a contract is hereby awarded to Laser Technology, Inc. at a total cost of $14,780.00.
Yes: All-7
Bid Waiver – Bus Rental for Downhill Ski Program
F-5
Resolution #2000-460
Moved by Pallotta
Seconded by Kaszubski
WHEREAS, A market comparison has been conducted for bus rental for the Parks and Recreation Department 2000-01 Downhill Ski Program; and
WHEREAS, It has been determined that the Troy School buses meet the Parks and Recreation Department’s restrictions regarding cancellation notice, and the buses are available on both Friday and Saturday; and
WHEREAS, It is the determination of the City Manager and City Council of the City of Troy that no benefit would result to the City to solicit additional sealed bids;
Bid Waiver – Bus Rental for Downhill Ski Program – Continued
F-5
NOW, THEREFORE, BE IT RESOLVED, That formal bidding procedures are hereby waived and a contract to provide bus rental for nineteen, 66-passenger buses, for five consecutive weeks, for the Parks and Recreation Department 2000-01 Downhill Ski Program is hereby awarded to the Troy Schools at a unit cost of not more than $ 307.56 (Friday) and $366.63 (Saturday) with the total award not to exceed $32,000.00.
Yes: All-7
Library Renovation – Change in Scope
F-6
Resolution #2000-461
Moved by Pallotta
Seconded by Allemon
WHEREAS, Architectural services are needed to design additional heating, ventilation and air conditioning to accommodate increased public use of the Library Technology Room;
NOW, THEREFORE, BE IT RESOLVED, That the Library is authorized to increase the amount of the previously approved contract with Palladia Architects, Inc., by the amount of $4,000.00.
Yes: All-7
Proposal to Replace Incandescent Lamps with Light Emitting Diode (LED) for Traffic Signals on Maple Road
F-7
Resolution #2000-462
Moved by Pallotta
Seconded by Allemon
Resolved, That the City of Troy hereby supports the Road Commission for Oakland County’s proposal to replace incandescent lamps used in traffic signals with Light Emitting Diodes on Maple Road between Crooks and Dequindre Roads;
Be it further resolved, That the cost of this project will be shared in accordance with the maintenance agreement for each signal, City of Troy’s share not to exceed $73,000.00.
Yes: All-7
Traffic Committee Recommendations: (a) Recommend That Portions of The Fire Lanes at 840 and 880 West Long Lake Road be Designated as 20-minute Loading Zones; (b) Recommend That the Fire Lanes/Tow Away Zones be Established for 1883-1939 East Wattles Road; (c) Recommend Replacing YIELD Signs With STOP Signs on Bristol and Hidden Ridge; (d) Recommend That No Changes be Made at the Intersection of Ottawa and Donaldson
F-8
Recommend That Portions of the Fire Lanes at 840 and 880 West Long Lake Road be Designated as 20-minute Loading Zones
Resolution #2000-463
Moved by Pallotta
Seconded by Kaszubski
RESOLVED, That portions of fire lanes at 840 and 880 West Long Lake Road be designated as 20-minute loading zones, with appropriate signage.
Yes: All-7
Recommend That the Fire Lanes/Tow Away Zones Be Established for 1883-1939 East Wattles Road
Resolution #2000-464
Moved by Pallotta
Seconded by Kaszubski
RESOLVED, That fire lanes/tow away zones be established for 1883-1939 Wattles Road.
RESOLVED, That YIELD signs be replaced with STOP signs on Bristol and Hidden Ridge.
Yes: All-7
Traffic Committee Recommendations – Continued
F-8
Recommend That No Changes Be Made at the Intersection of Ottawa & Donaldson
Resolution #2000-466
Moved by Pallotta
Seconded by Kaszubski
RESOLVED, That no changes (no signage) be made at the intersection of Ottawa and Donaldson.
Yes: All-7
Labor Negotiations – AFSCME Tentative Agreement
F-9
Resolution #2000-467
Moved by Pallotta
Seconded by Allemon
RESOLVED, That a Collective Bargaining Agreement between the City of Troy and AFSCME for the period ending June 30, 2003 is hereby ratified by the City Council of the City of Troy, the employer, and the Mayor and City Clerk are authorized to execute the final agreement.
Yes: All-7
Computer Equipment Replacement
F-10
Resolution #2000-468
Moved by Pallotta
Seconded by Allemon
Resolved, That a contract to provide replacement computer equipment to the City of Troy is hereby awarded to EDS through the State of Michigan Extended Purchasing Plan at an estimated total cost of $278,000.00. Excess computer equipment will be disposed of through the existing auctioneer services contract.
Request from Target Corporation (A Minnesota Corporation): (a) To Transfer Ownership of 2000 12 Month Resort Class C Licensed Business with Direct Connection from Fairlane Town Center, 18900 Michigan, Suite 1003, Dearborn, MI 48126, Wayne County to 2752 W. Big Beaver, Troy, MI 48084, Oakland County. [MCL REF#88375]; (b) Approval of Agreement
F-11
(a) License Transfer
Resolution #2000-469
Moved by Pallotta
Seconded by Allemon
RESOLVED, That the request from Target Corporation (A Minnesota Corporation), to transfer ownership of a 2000 12 Month Resort Class C Licensed Business with direct connection from Fairlane Town Center, 18900 Michigan, Suite 1003, Dearborn, MI 48126, Wayne County to 2752 W. Big Beaver, Troy, MI 48084, Oakland County. [MCL REF#88375], be considered for approval.
It is the consensus of this legislative body that the application be recommended for issuance.
Yes: All-7
(b) Agreement
Resolution #2000-470
Moved by Pallotta
Seconded by Allemon
WHEREAS, The City Council of the City of Troy deems it necessary to enter agreements with applicants for liquor licenses for the purpose of providing civil remedies to the City of Troy in the event licensees fail to adhere to Troy Codes and Ordinances;
NOW, THEREFORE, BE IT RESOLVED, That the City Council of the City of Troy hereby approves an agreement with Target Corporation, which shall become effective upon approval of the transfer of a 2000 12 Month Resort Class C Licensed Business at 2752 W. Big Beaver, Troy, MI 48084, Oakland County. [MCL REF#88375], and the Mayor and City Clerk are authorized to execute the document, a copy of which shall be attached to the original Minutes of this meeting.
Yes: All-7
Bid Award, Janitorial Services
F-12
Resolution #2000-471
Moved by Pallotta
Seconded by Allemon
Bid Award, Janitorial Services – Continued
F-12
RESOLVED, That a two-year contract for janitorial services with an option to renew for two additional years is hereby awarded to the low bidder, Clean Care of Oak Park at unit prices contained in the bid tabulation dated October 10, 2000 a copy of which shall be attached to the original Minutes of this meeting at an estimated annual cost of $374,400.00 contingent upon contractor submission of properly executed proposal and contract documents, including bonds, insurance certificates and all other specified requirements.
BE IT FURTHER RESOLVED, That amendments to the monthly cleaning prices are hereby approved based upon the cost per square foot price for each building due to new construction and renovations except where cleaning services are beyond the scope of the current contract.
Yes: All-7
COUNCIL COMMENTS
Meeting held with Hubbell, Roth & Clark and City Management regarding Rochester Road design and report will be provided to City Council after further review.
COUNCIL REFERRALS
VISITORS
REPORTS AND COMMUNICATIONS
Council Referrals
G-1
Minutes - Boards and Committees
G-2
Advisory Committee for Persons with Disabilities – September 6, 2000
Troy Daze – September 6, 2000
Advisory Committee for Senior Citizens – September 7, 2000
Planning Commission – September 12, 2000
Parks and Recreation Advisory Board – September 14, 2000