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Minutes: Regular Meeting – October 2, 2000


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A Regular Meeting of the Troy City Council was held Monday, October 16, 2000, at City Hall, 500 W. Big Beaver. The meeting was called to order by Mayor Jeanne M. Stine at 7:35 p.m.




The Invocation was given by Pastor Brad Shirley, Zion Christian Church, and the Pledge of Allegiance to the Flag was given.




PRESENT: Mayor Jeanne M. Stine










COUNCIL MEMBERS

Henry W. Allemon

Martin F. Howrylak

Thomas S. Kaszubski

Anthony N. Pallotta

Louise E. Schilling

John R. Stevens







Minutes: Regular Meeting – October 2, 2000

A-1




Resolution #2000-453

Moved by Pallotta

Seconded by Kaszubski






RESOLVED, That the Minutes of the Regular Meeting of October 2, 2000, be approved.




Yes: All-7




Presentations: (a) Retiree – Tamara Renshaw; (b) Michigan Recycles Month, Pam Brady from SOCRRA; (c) Troy Families for Safe Homes - Red Ribbon Campaign (Postponed until City Council Regular Meeting scheduled for November 6, 2000).

A-2







CONSENT AGENDA



Approval of Consent Agenda


E-1




Resolution #2000-454

Moved by Pallotta

Seconded by Allemon






RESOLVED, That all items as presented on the Consent Agenda are hereby approved as presented with the exception of Item E-7, which shall be considered after Consent Agenda (E) items, as printed.




Yes: All-7

Closed Session

E-2




Resolution #2000-454-E-2




RESOLVED, That the City Council of the City of Troy shall meet in Closed Session as permitted by State Statute MCLA 15.268, Section 8 (d), after adjournment of this meeting.






Public Hearing for 2001 CDBG Application


E-3




Resolution #2000-454-E-3




RESOLVED, That a Public Hearing is hereby established for November 6, 2000 to consider the 2001 Community Development Block Grant (CDBG) Application, Sub-Recipient Agreement and Project Waiver.






Approval of Contract for the Installation of Municipal Improvements (Private Agreement) for Behr America, Project No. 00.917.3


E-4




Resolution #2000-454-E-4




RESOLVED, That the Contract for the Installation of Municipal Improvements (Private Agreement) between the City of Troy and Behr America, Inc. is hereby approved for the installation of the drain enclosure/bridge with appurtenances on the site and in the adjacent right of way, and the Mayor and City Clerk are authorized to execute the documents, a copy of which shall be attached to the original Minutes of this meeting.



Limited Extension of Police and Fire Uniform Contract


E-5




Resolution #2000-454-E-5




WHEREAS, A two-year contract was awarded to the low bidder meeting specifications, Metropolitan Uniform Company (Resolution 97-799-C-4c) on October 20, 1997, expiring October 28, 1999, and the option to renew for one additional year was exercised on September 13, 1999 (Resolution 99-402-E-16); and
WHEREAS, Metropolitan Uniform Company has agreed to extend the contract for a period up to sixty days to allow finalization of the bid process for the new contract that will allow uninterrupted service for Police and Fire personnel; and
WHEREAS, It is the determination of the City Manager and the City Council of the City of Troy that no benefit would result for the City to solicit additional sealed bids;
NOW, THEREFORE, BE IT RESOLVED, That a contract extension is hereby approved to Metropolitan Uniform Company not to exceed sixty days beyond the current expiration date of October 28, 2000 based upon the same prices, terms, and conditions.

Request for Acceptance of Warranty Deed Merihill Acres Subdivision No. 4 - Detention Basin - Parcel Sidwell #88-20-17-276-048

E-6




Resolution #2000-454-E-6




RESOLVED, That the Warranty Deed from Beck Road Limited Partnership, having Sidwell #88-20-17-276-048, is hereby accepted for public detention and other public purposes; and
BE IT FURTHER RESOLVED, That the City Clerk is hereby directed to record said Warranty Deed with the Oakland County Register of Deeds and a copy of said deed shall be attached to the original Minutes of this meeting.






Temporary Office Trailer: Shurgard Storage, 322 E. Maple


E-8




Resolution #2000-454-E-8




RESOLVED, That the request from Stuart Mckeehan, of Flynn and Zinkan Construction Company, to place an office trailer on the site of the Shurgard Storage Facility, to be used for temporary offices during renovation of their existing facility, for a period not to exceed 12 months, is hereby approved at 322 E. Maple Road, in accordance with Chapter 47, House Trailers and Trailer Courts, Section 6.41(2), of the Code of the City of Troy.







Cooperative Copy Paper Bid

E-9




Resolution #2000-454-E-9




RESOLVED, That a one-year cooperative contract for copy paper expiring September 5, 2001 is hereby awarded to the low bidder meeting specifications, Xpedx Paper & Graphics of Roseville, at unit prices contained in the bid tabulation dated June 27, 2000 a copy of which shall be attached to the original Minutes of this meeting.






Temporary Sales Trailer: Sunrise Assisted Living, 6870 Crooks Road


E-10




Resolution #2000-454-E-10




RESOLVED, That the request from Laura Hester, of Sunrise Assisted Living, to place an office trailer on the site of the Sunrise Assisted Living Facility, to be used for marketing and sales office during construction of their new facility, for a period not to exceed 12 months, is hereby approved at 6870 Crooks Road, in accordance with Chapter 47, House Trailers and Trailer Courts, Section 6.41(2), of the Code of the City of Troy.






Waiver of Bid – Sole Source Provider, Crisis Response Telephone System


E-11




Resolution #2000-454-E-11




WHEREAS, Rescue Phone, Inc. is the sole source provider of crisis response telephone equipment; and
WHEREAS, The equipment currently being used is over 20 years old.
NOW THEREFORE BE IT RESOLVED, That formal bidding procedures are hereby waived and a contract is hereby awarded to Rescue Phone, Inc. at a total cost of $17,500.00.






ITEM TAKEN OUT OF ORDER




Approval of Funding: Troy Boys and Girls Club - C.L.A.S.S. Program


E-7




Resolution #2000-455

Moved by Pallotta

Seconded by Allemon






RESOLVED, That the City Council of the City of Troy does hereby authorize continued support by providing $8,100.00 from local drug forfeiture funds for the Troy Boys and Girls Club C.L.A.S.S. (Community Link Aiding School Suspensions) Program.




Yes: All-7



REGULAR BUSINESS





Nominations/Appointments to Boards and Committees: (a) Animal Control Appeal Board; (b) Brownfield Redevelopment Authority; (c) CATV Advisory Committee; (d) Charter Revision Commission; (e) Downtown Development Authority; (f) Economic Development Authority; (g) Parks & Recreation – Troy School Board of Education Representative

F-1




  1. Animal Control Appeal Board

Council Appointment










Term Expires 09-30-2003

This item will appear on next agenda.




c) CATV Advisory Committee

Council Appointment










Term Expires 02-28-2002

This item will appear on next agenda.

Nominations/Appointments to Boards and Committees – Continued

F-1




d) Charter Revision Committee

Council Appointment










Term Expires 04-30-2003

This item will appear on next agenda.




  1. Downtown Development Authority

Mayor with Council Approval










Student Rep – Term Expires 07-01-2001

This item will appear on next agenda.




  1. Economic Development Authority

Mayor with Council Approval










Term Expires 04-30-2003




This item will appear on next agenda.




  1. Parks & Recreation - Troy School Board of Education Representative

Council Appointment







Gary Hauff

Term Expires 07-31-2001

This item will appear on next agenda. City Management to contact Troy School District to determine whether Mr. Hauff will be reappointed.




Resolution #2000-456

Moved by Stevens

Seconded by Allemon






RESOLVED, That the following persons are hereby appointed by the City Council to serve on the Boards and Committees as indicated:




b) Brownfield Redevelopment Authority

Mayor with Council Approval




Gary Lepp

Term Expires 04-30-2003




Yes: All-7




Waiver of Sealed Bids – Software Maintenance Service for Engineering Software

F-2




Resolution #2000-457

Moved by Pallotta

Seconded by Allemon






WHEREAS, On August 4, 1997, a two-year contract to provide software maintenance service for engineering applications was awarded to C4 Engineering at a per copy cost of $593.75 for a total cost of $8,906.25 per year (Resolution No. 97-677-C-6); and
WHEREAS, C4 Engineering was utilizing Bentley Systems, Inc. as the service provider for their contract; and
WHEREAS, Bentley Systems, Inc. is the manufacturer and sole provider of software maintenance service for engineering applications in use by the City of Troy; and
WHEREAS, It is the determination of the City Manager and City Council of the City of Troy that no benefit would result to the City to solicit additional sealed bids.
NOW THEREFORE BE IT RESOLVED, That bids for the software maintenance contract are hereby waived and a contract with Bentley Systems, Inc., the manufacturer, is hereby approved for one year at an estimated cost of $11,875.00.




Yes: All-7




Bid Waiver – East Jordan Hydrant and Valve Repair Parts

F-3




Resolution #2000-458

Moved by Pallotta

Seconded by Howrylak






WHEREAS, The Department of Public Works has East Jordan hydrants and valves installed throughout the City, which require repair parts; and




WHEREAS, East Jordan Iron Works, the manufacturer, has agreed to sell hydrant and valve repair parts directly to the City of Troy; and




WHEREAS, No bids were received when the contract was formally solicited on September 15, 2000.




Bid Waiver – East Jordan Hydrant and Valve Repair Parts - Continued

F-3




NOW THEREFORE BE IT RESOLVED, That formal bidding procedures are hereby waived and a one-year contract to provide hydrant and valve repair parts with an option to renew for one additional year is hereby awarded to East Jordan Iron Works at a discount of 35% off list price.




Yes: All-7






Bid Waiver – Long Range Ultralyte Speed Measurement Lasers


F-4




Resolution #2000-459

Moved by Pallotta

Seconded by Allemon






WHEREAS, The State of Michigan awarded a contract to Laser Technology, Inc. and the contract was available to the City of Troy through the Extended Purchasing Program but expired in July, 2000 and the new contract has not been awarded; and
WHEREAS, Laser Technology, Inc. has offered the expired contract pricing to the City of Troy; and
WHEREAS, Staff considers it to be in the City’s best interest to accept the price since prices will most likely increase under the new contract;
NOW, THEREFORE, BE IT RESOLVED, That formal bidding procedures are hereby waived and a contract is hereby awarded to Laser Technology, Inc. at a total cost of $14,780.00.




Yes: All-7



Bid Waiver – Bus Rental for Downhill Ski Program


F-5




Resolution #2000-460

Moved by Pallotta

Seconded by Kaszubski






WHEREAS, A market comparison has been conducted for bus rental for the Parks and Recreation Department 2000-01 Downhill Ski Program; and
WHEREAS, It has been determined that the Troy School buses meet the Parks and Recreation Department’s restrictions regarding cancellation notice, and the buses are available on both Friday and Saturday; and
WHEREAS, It is the determination of the City Manager and City Council of the City of Troy that no benefit would result to the City to solicit additional sealed bids;

Bid Waiver – Bus Rental for Downhill Ski Program – Continued


F-5




NOW, THEREFORE, BE IT RESOLVED, That formal bidding procedures are hereby waived and a contract to provide bus rental for nineteen, 66-passenger buses, for five consecutive weeks, for the Parks and Recreation Department 2000-01 Downhill Ski Program is hereby awarded to the Troy Schools at a unit cost of not more than $ 307.56 (Friday) and $366.63 (Saturday) with the total award not to exceed $32,000.00.




Yes: All-7






Library Renovation – Change in Scope


F-6




Resolution #2000-461

Moved by Pallotta

Seconded by Allemon






WHEREAS, Architectural services are needed to design additional heating, ventilation and air conditioning to accommodate increased public use of the Library Technology Room;
NOW, THEREFORE, BE IT RESOLVED, That the Library is authorized to increase the amount of the previously approved contract with Palladia Architects, Inc., by the amount of $4,000.00.




Yes: All-7



Proposal to Replace Incandescent Lamps with Light Emitting Diode (LED) for Traffic Signals on Maple Road


F-7




Resolution #2000-462

Moved by Pallotta

Seconded by Allemon






Resolved, That the City of Troy hereby supports the Road Commission for Oakland County’s proposal to replace incandescent lamps used in traffic signals with Light Emitting Diodes on Maple Road between Crooks and Dequindre Roads;
Be it further resolved, That the cost of this project will be shared in accordance with the maintenance agreement for each signal, City of Troy’s share not to exceed $73,000.00.




Yes: All-7

Traffic Committee Recommendations: (a) Recommend That Portions of The Fire Lanes at 840 and 880 West Long Lake Road be Designated as 20-minute Loading Zones; (b) Recommend That the Fire Lanes/Tow Away Zones be Established for 1883-1939 East Wattles Road; (c) Recommend Replacing YIELD Signs With STOP Signs on Bristol and Hidden Ridge; (d) Recommend That No Changes be Made at the Intersection of Ottawa and Donaldson


F-8






Recommend That Portions of the Fire Lanes at 840 and 880 West Long Lake Road be Designated as 20-minute Loading Zones




Resolution #2000-463

Moved by Pallotta

Seconded by Kaszubski






RESOLVED, That portions of fire lanes at 840 and 880 West Long Lake Road be designated as 20-minute loading zones, with appropriate signage.




Yes: All-7






Recommend That the Fire Lanes/Tow Away Zones Be Established for 1883-1939 East Wattles Road




Resolution #2000-464

Moved by Pallotta

Seconded by Kaszubski






RESOLVED, That fire lanes/tow away zones be established for 1883-1939 Wattles Road.




Yes: All-7





Recommend Replacing YIELD Signs with STOP Signs on Bristol and Hidden Ridge





Resolution #2000-465

Moved by Pallotta

Seconded by Kaszubski






RESOLVED, That YIELD signs be replaced with STOP signs on Bristol and Hidden Ridge.




Yes: All-7



Traffic Committee Recommendations – Continued


F-8





Recommend That No Changes Be Made at the Intersection of Ottawa & Donaldson





Resolution #2000-466

Moved by Pallotta

Seconded by Kaszubski






RESOLVED, That no changes (no signage) be made at the intersection of Ottawa and Donaldson.




Yes: All-7



Labor Negotiations – AFSCME Tentative Agreement


F-9




Resolution #2000-467

Moved by Pallotta

Seconded by Allemon






RESOLVED, That a Collective Bargaining Agreement between the City of Troy and AFSCME for the period ending June 30, 2003 is hereby ratified by the City Council of the City of Troy, the employer, and the Mayor and City Clerk are authorized to execute the final agreement.




Yes: All-7



Computer Equipment Replacement


F-10




Resolution #2000-468

Moved by Pallotta

Seconded by Allemon






Resolved, That a contract to provide replacement computer equipment to the City of Troy is hereby awarded to EDS through the State of Michigan Extended Purchasing Plan at an estimated total cost of $278,000.00. Excess computer equipment will be disposed of through the existing auctioneer services contract.




Yes: Stevens, Stine, Allemon, Kaszubski, Pallotta, Schilling

No: Howrylak








Request from Target Corporation (A Minnesota Corporation): (a) To Transfer Ownership of 2000 12 Month Resort Class C Licensed Business with Direct Connection from Fairlane Town Center, 18900 Michigan, Suite 1003, Dearborn, MI 48126, Wayne County to 2752 W. Big Beaver, Troy, MI 48084, Oakland County. [MCL REF#88375]; (b) Approval of Agreement

F-11




(a) License Transfer




Resolution #2000-469

Moved by Pallotta

Seconded by Allemon






RESOLVED, That the request from Target Corporation (A Minnesota Corporation), to transfer ownership of a 2000 12 Month Resort Class C Licensed Business with direct connection from Fairlane Town Center, 18900 Michigan, Suite 1003, Dearborn, MI 48126, Wayne County to 2752 W. Big Beaver, Troy, MI 48084, Oakland County. [MCL REF#88375], be considered for approval.
It is the consensus of this legislative body that the application be recommended for issuance.




Yes: All-7




(b) Agreement




Resolution #2000-470

Moved by Pallotta

Seconded by Allemon






WHEREAS, The City Council of the City of Troy deems it necessary to enter agreements with applicants for liquor licenses for the purpose of providing civil remedies to the City of Troy in the event licensees fail to adhere to Troy Codes and Ordinances;
NOW, THEREFORE, BE IT RESOLVED, That the City Council of the City of Troy hereby approves an agreement with Target Corporation, which shall become effective upon approval of the transfer of a 2000 12 Month Resort Class C Licensed Business at 2752 W. Big Beaver, Troy, MI 48084, Oakland County. [MCL REF#88375], and the Mayor and City Clerk are authorized to execute the document, a copy of which shall be attached to the original Minutes of this meeting.




Yes: All-7


Bid Award, Janitorial Services


F-12




Resolution #2000-471

Moved by Pallotta

Seconded by Allemon


Bid Award, Janitorial Services – Continued


F-12




RESOLVED, That a two-year contract for janitorial services with an option to renew for two additional years is hereby awarded to the low bidder, Clean Care of Oak Park at unit prices contained in the bid tabulation dated October 10, 2000 a copy of which shall be attached to the original Minutes of this meeting at an estimated annual cost of $374,400.00 contingent upon contractor submission of properly executed proposal and contract documents, including bonds, insurance certificates and all other specified requirements.
BE IT FURTHER RESOLVED, That amendments to the monthly cleaning prices are hereby approved based upon the cost per square foot price for each building due to new construction and renovations except where cleaning services are beyond the scope of the current contract.




Yes: All-7




COUNCIL COMMENTS




Meeting held with Hubbell, Roth & Clark and City Management regarding Rochester Road design and report will be provided to City Council after further review.



COUNCIL REFERRALS




VISITORS





REPORTS AND COMMUNICATIONS



Council Referrals


G-1




Minutes - Boards and Committees

G-2

  1. Advisory Committee for Persons with Disabilities – September 6, 2000

  2. Troy Daze – September 6, 2000

  3. Advisory Committee for Senior Citizens – September 7, 2000

  4. Planning Commission – September 12, 2000

  5. Parks and Recreation Advisory Board – September 14, 2000

  6. Library Advisory Board – September 14, 2000

  7. Board of Zoning Appeals – September 19, 2000

  8. Traffic Committee – September 20, 2000

  9. Building Board of Appeals – October 4, 2000

  10. Liquor Advisory Committee – October 9, 2000

Noted and Filed



Department Reports:

G-3

  1. September 30, 2000 Quarterly Financial Report

  2. Building Permits Issued - September, 2000

Noted and Filed







Announcement of Public Hearing:

G-4

Proposed Rezoning – Northwest Corner of Kirts Boulevard and Troy Center Drive, Section 28 – R-1C to O-1 (Rezoning Case # Z-659)




Noted and Filed




Proclamations

G-5




Resolution #2000-472

Moved by Pallotta

Seconded by Kaszubski






RESOLVED, That the following Proclamations be approved:

  1. Michigan Recycles Month

  2. Recognition of Ann Comiskey – Troy’s Distinguished Citizen for 2000

  3. National Breast Cancer Awareness Month – October 2000




Yes: All-7







Digital Cities

G-6

Item to be placed on future agenda to discuss concerns raised by Council.




Red Light Detector Pilot Program

G-7

Noted and Filed




St. Thomas More Waiver Request

G-8

Noted and Filed




Troy Families for Safe Homes - Red Ribbon Campaign

G-9

Noted and Filed



Flash Schedule for Livernois and Town Center Drive


G-10

Noted and Filed



Letter from Jason A. Brodak in Recognition of Officer Drewek


G-11

Noted and Filed



How to Dispose of Your Residential Refuse, Compost, and Recyclables Brochure


G-12

Noted and Filed



List of Architectural Firms for RFP for Fire Station #3


G-13

Noted and Filed



Letter of Appreciation to Police Officer from Margaret Hudson


G-14

Noted and Filed

Letter of Appreciation to Fire Department


G-15

Noted and Filed



ICMA Back Page News Article Give TRUMP a Try, by John Szerlag


G-16

Noted and Filed



ImagiNEWS Article, by Dan Michalec





G-17

Square miles for City of Troy should be corrected to read 34.6.



Letter from City of Sterling Heights Regarding Proposed Rezoning on Dequindre Road


G-18

Noted and Filed



Letter of Recognition to Police Officer Ostrowski


G-19

Noted and Filed



Appointment of Alternate Members to the Advisory Committee for Persons with Disabilities


G-20

Noted and Filed



Credit Card Fraud Prevention Activities


G-21

Noted and Filed



Stoneridge Detention Pond


G-22

Noted and Filed



Rezoning Public Notice Policy


G-23

Noted and Filed



Updates on Major Commercial and Office Developments


G-24

Noted and Filed



Public Utility Franchising Ordinance


G-25

Noted and Filed



“Urban Density” Residential Development


G-26

Noted and Filed




The meeting was adjourned at 9:42 p.m.










Jeanne M. Stine, Mayor






















Tonni L. Bartholomew, City Clerk




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