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Media advisory note


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MEDIA ADVISORY NOTE






not for publication or broadcast

media advisory note
for the

17th ordinary session of the assembly of the African union




malabo: equatorial guinea


theme of the summit
Accelerating Youth Empowerment for Sustainable Development”
events

May-June 2011: Preparatory Meetings of the Permanent Representatives Committee (PRC)

Addis Ababa, Ethiopia

Malabo: Equatorial Guinea
26 - 28 June 2011: 19th Session of the Executive Council.


30 June - 1 July 2011: 17th Ordinary Session of the Assembly of the African

Union


1. ACCREDITATION
Access to media facilities will be available only to accredited media representatives. Accreditation is open to bona fide journalists, broadcasters, photographers, film and television camera crews and technicians.

Four methods of accreditation are available.



  1. Online system:

The forms are available at

www.au.int/en/summit/17thSummit

  1. E-mail:

After completing the accreditation form available at www.au.int/en/summit/17thSummit, the form and scanned copies of all the required documents should be sent via e-mail to Mrs Rahel Akalewold on: rahela@africa-union.org


  1. Mail:

After completing the accreditation form available at www.au.int/en/summit/17thSummit, the form and all the required documents should be sent to:

Mrs. Rahel Akalewold

Communication and Information Division

Room 015


African Union Commission

PO BOX 3243

Addis Ababa

Ethiopia


Tel: + 251 11 551 4555

Fax: +25111551 1299



  1. By hand:

After completing the accreditation form available at www.au.int/en/summit/17thSummit, the form and all the required documents can be submitted by hand to Mrs. Rahel Akalewold in Room 15, New Conference Building at the AU Commission

The application should be signed by a senior executive confirming that the applicant has been assigned to cover the AU Summit.



Required documents to accompany application form

  • Two passport size photographs;

  • A letter on a letterhead from the journalist’s organization indicating his/ her function;



It is also advisable to carry hard copies of all the required documents in case of any necessary checks.

Applications should reach Mrs Akalewold before Monday 20 June 2011.

What to do in Malabo

  1. Media members will have press badges which will give them access to authorized areas for the press.

The center for accreditation and distribution of badges will be alternatively the Baney Conference Centre and /or the Banapa (Malabo) Conference Centre.

Person to be contacted;





  1. AU conference badge. After getting the government issued press badge, journalists will need to get their conference badges from the African Union Commission. These will give them access into the conference rooms.

Journalists are advised to make sure they arrive in Malabo in good time so as to have the documentation done before the meetings start.

Journalists are also advised to arrive at summit venues early to ensure that they clear all entry procedures before the meetings start.



Any further enquiries related to Equatorial Guinea government processes may be directed to:

Secretariat of the Organizing Committee:

Persons to be contacted:


        • H.E. Mr Federico ABAGA ONDO

        • Tel.:+240-333-09-20-04

        • Fax:240-333-09-20-04

        • E-mail:oyonoesono10@yahoo.es

        • E-mail:jovinona@yahoo.ca




        • Mrs Reina NGOMO AVOMO

        • Tel.:+240-222-27-82-51

        • Fax: +240-333-09-20-04

        • E-mail: oyonoesono10@yahoo.es

        • E-mail:jovinona@yahoo.ca

2. PASSPORTS AND VISAS


Journalists from countries where Equatorial Guinea has a diplomatic or consular mission should formalize their visa applications in those countries.

Journalists from countries where Equatorial Guinea has no diplomatic or consular mission, have the right to obtain a visa on their arrival at the Malabo Airport. The official lists of their respective delegations should be sent beforehand by contacting.

Secretariat of the Organizing Committee:

Persons to be contacted:



        • H.E. Mr Federico ABAGA ONDO

        • Tel.:+240-333-09-20-04

        • Fax:240-333-09-20-04

        • E-mail:oyonoesono10@yahoo.es

        • E-mail:jovinona@yahoo.ca




        • Mrs Reina NGOMO AVOMO

        • Tel.:+240-222-27-82-51

        • Fax: +240-333-09-20-04

        • E-mail: oyonoesono10@yahoo.es

        • E-mail:jovinona@yahoo.ca

  1. CUSTOMS CLEARANCE

Accredited media personnel bringing technical equipment with them to Malabo will be subject to full Customs Control. Therefore, journalists are kindly requested to send their list of equipment (two copies) together with their application for accreditation. (See media equipment form at www.au.int/en/summit/17thSummit)

Journalists may also send the same information to Mr Ondo and Mme Avomo on the contacts outlined above.

  1. MEDIA FACILITIES


Media Centers, with facilities for print and electronic media will be located at the conference center in Malabo.

The PC’s will provide free Internet access and will share printers.



  1. INTERVIEWS REQUESTS

Journalists wishing to interview the leadership of the AU Commission during the summit should submit their requests to Mrs Esther Azaa Tankou on YambouE@africa-union.org; Tel: +251 911 36 11 85

6. Media briefings

Briefings by the African Union Resource persons will take place in the Media Briefing Center. Journalists will be given advance notice of the briefing time and speakers.



7. Telephones and faxes

Telephone and fax facilities will be available on a commercial basis.


8. TELEVISION AND RADIO


Facilities for satellite feeds can be booked in advance by contacting:

Secretariat of the Organizing Committee:



Persons to be contacted:

        • H.E. Mr Federico ABAGA ONDO

        • Tel.:+240-333-09-20-04

        • Fax:240-333-09-20-04

        • E-mail:oyonoesono10@yahoo.es

        • E-mail:jovinona@yahoo.ca




        • Mrs Reina NGOMO AVOMO

        • Tel.:+240-222-27-82-51

        • Fax: +240-333-09-20-04

        • E-mail: oyonoesono10@yahoo.es

        • E-mail:jovinona@yahoo.ca


9. PRESS COVERAGE AND PHOTO POOLS


Opening and closing sessions during the meetings are open to journalists, depending on availability of space within the meeting rooms.

10. ACCOMMODATION


Accommodation will be on self-arrangement basis. Journalists are advised to make their booking early to avoid last minute inconveniences. Please refer to the Equatorial Guinea government website: http://www.mae-ge.org/





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