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Licensing forms This is an online listing of forms maintained by the Department of Human Services. Forms listed are in the portable document format (pdf). Forms for adult day centers


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Licensing forms
This is an online listing of forms maintained by the Department of Human Services.
Forms listed are in the portable document format (PDF).
Forms for adult day centers


  • Application for license

  • Center director personnel requirements

  • Document list

  • Floor plan

  • Guidelines for Developing Polices & Procedures

  • Orientation Checklist for Participants

  • Orientation Checklist for Staff

  • Staff ratio requirements

  • Staffing patterns

  • Summary of staff information

  • Variance request

  • Vulnerable Adults Maltreatment Reporting Policy Form



Forms for adult foster care

  • AFC Application (2-24-14)

  • Renewal and Other Corporate AFC Application (2-24-14)

  • New Corporate AFC Application (2-24-14)


Forms for background studies


  • Child Foster Care and Adoption Background Study Identification form




  • Consent for release of information from FBI national crime information databases to private child placing agency (required for background studies from private child placing agencies only)




  • Supplement to Recommendation Form – DHS 3324 (CFC, AFC, FADS)



  • Consent for release of information from child abuse and neglect registry when background study subject resided outside Minnesota within last five years




Forms for child care centers



  • Application for license (1-16)



  • Document list (11-15)



  • Experienced aide report (11-07)




  • Floor plan (1-07)



  • Guidelines for Developing Policies & Procedures (2-14)



  • Health care summary (1-01)




  • Immunization record (12-13)



  • Infant equipment and supplies form (9-02)




  • Injury/Incident Report Form (12-12)




  • In-service training record (4-08)




  • Maltreatment of Minors mandated reporting policy form (11-14)



  • Monthly Crib Safety Inspection Form (8-13)




  • Optional form for parent statement; infant less than six months of age regularly rolling over (3-14)



  • Physicians Directive for Infant Sleep Position (7-13)




  • Parental Consent for Swaddling (7-13)



  • Personnel information form (PIF) (7-13)



  • Preschool equipment and supplies form (9-02)



  • Reportable communicable diseases




  • Risk Reduction Plan sample form (11-12)



  • School age equipment and supplies form (4-10)



  • Separation report (7-09)



  • Staffing patterns (11-15)



  • Summary of personnel information (11-15)



  • Toddler equipment and supplies form (9-02)



  • Unqualified substitute report (1-01)



  • Variance request (6-07)



Forms for child foster care

  • Corporate CFC Application (2-24-14)

  • Family CFC Application (2-24-14)

  • MN Adoption and Foster Care home study – Application (9-11)

  • Parental Consent for Swaddling (7-13)

  • Physicians Directive for Infant Sleep Position (7-13)




Forms for family child care
SUDDEN UNEXPECTED INFANT DEATH (SUID) AND ABUSIVE HEAD TRAUMA (AHT) TRAINING FOR FAMILY CHILD CARE
SUID/AHT Requirements and Video Links

2014 TRAINING DOCUMENTS



  • Postcard Notification to Family Child Care Providers

  • Memorandum to Family Child Care Providers

  • Guide (Scenarios) to New 2014 FCC Training Requirements

  • Information for Trainers

OTHER DOCUMENTS



  • Dear Parent Swimming Letter (5-12)

  • Family and Group Family Child Care Rule Summary for Parents (2/15)

  • Family Child Care Admission and Arrangements (11-13)

  • Family Child Care Liability Insurance Notice to Parents/Guardians (7-13)

  • Family Child Care Licensing Checklist (08-15)

  • FCC Application (2-24-14)

  • Monthly Crib Inspection Form (6-14)

  • Parental Consent for Swaddling (7-13)

  • Physicians Directive for Infant Sleep Position (7-13)

  • Optional form for parent statement; infant less than six months of age regularly rolling over (3-14)

  • Special FCC Application (2-24-14)

  • Swimming Pool Fact Sheet and Consent (5-13)

  • Swimming Pool Permission Form (5-13)

  • Wading Pool Fact Sheet Letter and Permission Form (5-12)



Forms for developmental disabilities programs
IMPORTANT NOTICE REGARDING DD SERVICES LICENSED UNDER 245B
The terminology used to describe people with developmental disabilities has changed over time.  While DHS supports the use of “people first” language within its documents, certain outdated terms may be found within historical and official documents, such as statutes and reports.
Forms

  • Death or Serious Injury Form

  • Death or Serious Injury Report FAX Cover Sheet Please note a second fax number is available for the Ombudsman’s Office, 651-296-1021. It is recommended that you use this number when faxing reports to the Ombudsman. This form will be updated when the 245D HCBS Standards become effective Jan. 1, 2014.

  • Letter of Acknowledgement for Residential Habilitation Services Providers

  • Variance request



Self-Monitoring Checklists for DD Services

  • Using the Self-Monitoring Checklists

  • Using the Self-Monitoring Checklists for CARF, DTH and SES Programs

  • Background Studies

  • Consumer Admissions

  • Consumer Data File & Privacy

  • Consumer Funds & Property

  • Consumer Health Needs

  • Consumer Rights

  • Controlled Procedures

  • DTH Staffing & Supervision

  • Emergency and Incident Response & Reporting

  • Emergency Use of Controlled Procedures (EUCP)

  • Maltreatment Reporting

  • Policies and Procedures

  • Psychotropic Medication Use Monitoring

  • Risk Management Plans (RMP)

  • Service Delivery & Evaluation

  • Service Suspension & Termination

  • Staff and Volunteer Orientation & Training



General Information

  • Adult Foster Care Exemptions in AFC/245B-RHS licensed programs

  • Child Foster Care Exemptions in CFC/245B-RHS licensed programs



Psychotropic Medication Use and Monitoring Forms

  • Behavior summary

  • Behavioral Support Plan

  • (DISCUS) Dyskinesia Identification System: Condensed User Scale

  • Emergency Psychotropic Medication Initiation

  • Informed Consent

  • (MOSES) Monitoring of Side-Effects Scale

  • Neuroleptic Malignant Syndrome Information Sheet

  • PRN Actual Use

  • PRN Behavioral and Procedural Criteria

  • Psychotropic Medication History

  • Psychotropic Medication Review

  • Psychotropic Medication Use Checklist

  • Tardive Dyskinesia Information Sheet



Policies

  • Maltreatment of Minors Reporting Policy - Sample

  • Vulnerable Adults Maltreatment Reporting Policy - Sample




Forms for Family Systems programs



Forms for Home and Community-Based Services (HCBS)

  • Program Policies and Forms


Forms for mental health and chemical health programs

All Programs



  • Variance request form

  • Sample – Vulnerable Adults Maltreatment Reporting Policy form

  • Sample – Maltreatment of Minors Reporting Policy form

License Application Forms



  • Application for Rule 29 Certification

  • Chemical Dependency Treatment – Rule 31

  • Children’s Residential Treatment Facilities application process

  • Detoxification Programs – Rule 32

  • Intensive Residential Treatment or Crisis Services

  • Independent Living Assistance for Youth Services

Children’s Residential Treatment Facilities



  • CRF - Screening forms for CRF programs

  • CRF – Critical Incident Reporting Form for Children

  • Information Regarding Crib Standards and Compliance

  • DHS Monthly Crib Safety Inspection form

  • CRF – Self-Monitoring Checklist

    For a current Children’s Residential Facility checklist, contact DHS Licensing or call

    651-431-6500.

Independent Living Assistance for Youth


Intensive Residential Treatment Services

[Includes Crisis Stabilization (CS) and Eating Disorders (ED) Certification]


  • IRTS/CS/ED – Critical Incident Reporting Form for Adults

  • Sample – IRTS/CS/ED – Referral form

  • IRTS/CS/ED – Self-monitoring checklist

Minnesota Sex Offender Programs


Mental Health Clinics and Centers



  • Rule 29 – Satellite Location form

  • Rule 29 – Self monitoring checklist

Chemical Dependency Treatment Programs



  • Rule 31 - Electronic Records Form

  • Rule 31 Outpatient - Vulnerable Adult Determination Form

  • Rule 31 Example Comprehensive Assessment Summary

  • Rule 31 Example Comprehensive Assessment

  • Rule 31 Example Initial Services Plan

  • Rule 31 Example Progress Note and Treatment Plan Review

  • Rule 31 Example Individual Treatment Plan

  • Rule 31 Example Discharge Summary

  • Rule 31 – Self-monitoring checklist

Rule 31 – Forms used only by Programs serving Clients with their Children

  • Information Regarding Crib Standards and Compliance

  • DHS Monthly Crib Safety Inspection form

Detoxification Services



  • Rule 32 – Variance Agreement for use of Law Enforcement in Detox Programs

  • Rule 32 – For a current Detoxification Program checklist, contact DHS Licensing

    or call 651-431-6500.





Forms for private child placement agencies



  • Application for license

  • Personnel information (3-13)

For more information about licensing forms, call (651) 431-6500; or fax to (651) 431-7643. TTY/TDD users can call the Minnesota Relay at 711 or (800) 627-3529. For the Speech-to-Speech Relay, call (877) 627-3848.


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