GAJET Council Position Descriptions
1. President
The Presidents responsibilities are as follows:
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Chief Representative of Gunma AJET.
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Liaison to National AJET.
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Responsible for year's events and maintains active AJET community.
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Delegates responsibilities amongst GAJET council members.
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Attend as many of GAJET's events as possible. Please note that it is not necessary for the president to attend ALL of them.
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Be part of the Maebashi orientation council.
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Help personally at the Maebashi orientation, or if necessary, organise the other members of GAJET to do so in his/her stead. In the event that the president is performing this duty, they will be required to make a short presentation about GAJET to the new JETs.
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The GAJET president needs to be in contact at all times, ideally checking their president email account daily and replying promptly to important messages. As GAJET's "front-person" they will often begin to receive emails from new JETs from around May.
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For more information about this position, please contact GAJET President at gajetpres@gmail.com
2. Vice President
The responsibilities are as follows:
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Implements and organises GAJET events to schedule.
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Ensures marketing of events is enacted and continuous prior to a function.
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Liaises with National AJET and community organisations when required.
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Compiles event information for National AJET when necessary.
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Provides information and assistance to JETS, emails need to be checked regularly.
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Organises GAJET`s participation in Tokyo Orientation.
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Gathers and creates administrative resources and information material for Tokyo Orientation.
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Assists at the Maebashi orientation.
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Supports GAJET President, Treasurer, and Regional Representatives.
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For more information about this position, please contact GAJET President at gajetvp@gmail.com
3. Secretary
The responsibilities are:
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Records then distributes meeting minutes to council members.
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Maintains GAJET Council position descriptions.
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Maintains past and present GAJET membership records.
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Maintains GAJET and National AJET contact lists.
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Maintains event information for future committees.
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Maintains business and website contacts for prefecture and event information.
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Completes any required administration for events.
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Provides information and assistance to JETS, emails need to be checked regularly.
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Gathers and creates administrative resources and information material for Tokyo Orientation.
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Assists at the Maebashi orientation.
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Supports GAJET President, Treasurer, and Regional Representatives.
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For more information about this position, please contact the secretary at gajet.secretary@gmail.com
4. Treasurer
The Treasurers responsibilities are:
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Collects and counts money for GAJET.
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Updates records before and after each GAJET event.
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Deposits and makes payments via the post office.
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Manages event budgets.
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Maintains a financial overview.
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Updates GAJET on its financial status.
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Compiles and sends reports to National AJET.
5.Gunmania Editor
Gunmania is published quarterly. It follows the seasons - Summer, Autumn, Winter, and Spring. The editor:
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Solicits submissions for Gunmania.
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Edits the magazine digitally (using your preferred software, Adobe InDesign recommended), exporting it into a PDF.
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Put the publication on gunmajet.net with the help of the webmaster.
6. Webmaster
The webmaster is responsible for:
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Maintaining & updating the website, www.gunmajet.net
7. Regional Representatives
There are 5 regions: Tone, Tobu, Seibu, Chubu, Agatsuma
The responsibilities are:
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Be a contact for people in the region if they have questions about things in the area, Gunma, or Japan.
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Organise a few events for people in your region.
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Help with organistaion of GAJET events as needed.
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Assist and distribute regional information at the Maebashi orientation.
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Assist at the Tokyo Orientation.
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Send out greeting emails to incoming/ new JETs.
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Send out emails about upcoming GAJET events, and try to answer any questions people in your region may have.
Each Region consists of:
1. Chubu Region: Maebashi,Yoshioka, Ikaho, Tamamura, Fujimi, Miyagi, Kasukawa, Ogo, Akabori, Sakai, Takasaki.
2. Tone Region: Minakami, Katashina, Numata, Showa, Kawaba.
3. Tobu Region: Azuma, Kurohone, Omama, Nissato, Tatabayashi, Kiryu, Ota, Kasakake, Yabuzukahonmachi, Nitta, Ojima, Oizumi, Oura, Chiyoda, Meiwa, Akagi, Itakura, Isesaki.
4. Seibu Region: Fujioka, Kanna, Ueno, Yoshii, Tomioka, Shimonita, Haruna, Kurabuchi, Shinmachi, Gunmamachi, Misato, Nanmoku, Matsuida, Annaka, Shimonita, Myogi, Nakazato, Manba.
5. Agatsuma Region: Higashiagatsuma, Kuni, Kusatsu, Naganohara, Nakanojo, Takayama, Tsumagoi, Agatsuma, Onogami, Komochi, Kitatachibana, Ikaho, Shinto, Yoshioka, Shibukawa.
These Positions are also available if required:
1. Vice-President
If it is decided that only a Vice President is needed then the responsibilities for the Vice President and Secretary roles need to be merged. As a suggestion for a requirement for a vice president it is recommended they have Japanese skills although this is not necessary.
GAJET Vice President email address is gajetvp@gmail.com.
The secretary email address: gajet.secretary@gmail.com can be also used.
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