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Customs Automated Manifest Interface Requirements – Ocean ace m1


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TRANSACTION PROCESSING

This chapter describes manifest output records used by U.S. Customs and Border Protection (CBP) to provide a Port Authority or Service Bureau with a copy of data previously received and successfully processed as part of an original manifest submission or manifest amendment. Each Automated Manifest Download transaction contains the data for a single Bill of Lading. Thus, a manifest input submission containing multiple Bill(s) of Lading may result in multiple Automated Manifest Download transmissions to the appropriate Port Authority or Service Bureau. The output records provide all identifying information for the manifest, bill of lading, reference information, shipper and consignee, notify parties, in-bond information, containers, cargo descriptions, marks and numbers, and hazardous materials.


Automated Manifest Download transactions will use the Application Identifier (on ACR record) of “DC”. This chapter provides descriptions and format requirements for each data element contained within each output record. Refer to the section Output Record Usage Map for a layout of mandatory and conditional records and looping structures.
For Manifest Amendments containing Hazardous Material, it is possible to receive another HAZMAT Download with the VID, H1, and H2 segments that were previously reported from the original manifest submission. The HAZMAT data from the Amendment should supersede that from the original HAZMAT Download.
General Rules for Output Transmissions from CBP:


  • Spaces are transmitted in all data elements marked ‘filler’.

  • CBP transmits ONLY uppercase ENGLISH alphabetic data.

  • CBP transmits ONLY displayable characters found on a standard keyboard. Low-values, carriage return characters, or other non-standard characters shall not be transmitted.


OUTPUT RECORD USAGE MAP

Conditional output records and fields will be populated only if the corresponding records and fields were included in the original or amended manifest submission.


Since shippers, consignees, and notify parties may for privacy reasons request CBP not to distribute name and address information, this data will be “sanitized” as necessary within the corresponding Bill of Lading party information records. In such cases, the values in each field of the Name and Address records (S01, S02, S03, U01, U02, U03, N01, N02, and N03) will be replaced with the word “SANITIZED”.
The following table illustrates how the output records will be structured within an Automated Manifest Download transmission. Additional notes are provided for clarification on looping structures.
Automated Manifest Download (DC) Record Usage Map:
Record Req. Max Loop

ID Name Des. Use Repeat Notes




Block Control Grouping

M




1

























ACR

Transaction Control Header

M

1






































































Manifest Grouping

M




1

























M01

Manifest

M

1




























B04

Manifest Reference Identifier

C

1






































































Port Grouping

M




1

























P01

Port

M

1






































































Issuer Grouping

M




1

























J01

Issuer Code

M

1






































































Amendment Grouping

C




1

1






















A01

Amendment

M

1






































































Bill of Lading Grouping

C




1

1






















B01

Bill of Lading Transaction

M

1




























B02

Bill of Lading Transaction

M

1




























B04

Bill of Lading Reference Identifier

C

999






































































Shipper Grouping

M




1

2






















S01

Shipper Name/Address

M

1




























S02

Shipper Address

C

1




























S03

Shipper Telephone/Telex

C

1






































































Consignee Grouping

C




1

2






















U01

Consignee Name/Address

M

1




























U02

Consignee Address

C

1




























U03

Consignee Telephone/Telex

C

1






































































Notify Party Grouping

C




3

2






















N01

Notify Party Name/Address

M

1




























N02

Notify Party (Entity) Address

C

1




























N03

Notify Party Telephone/Telex

C

1






































































Entity Grouping

C




25

2






















N00

Entity Name

M

1






































































In-bond Grouping

C




1

























I01

In-bond

M

1




























I02

In-bond

C

1






































































Bill of Lading Container Grouping

M




999

























C01

Bill of Lading Container

M

1




























C02

Bill of Lading Container – Motor Vehicle Control

C

9999






































































Cargo Description Grouping

M




999

3






















D00

Harmonized Nomenclature

C

999




























D01

Bill Cargo Description

M

999




























D02

Marks and Numbers

M

999






































































HAZMAT Grouping

C




99

4






















V01

Hazardous Material

M

1




























V02

Hazardous Material

C

1




























V03

Hazardous Material

C

2



































































ZCR

Transaction Control Trailer

M

1



























Designation: M = Reporting Mandatory; C = Reporting Conditional


Note 1:
For original manifest submissions, the Automated Manifest Download transmission will include the bill of lading transaction records (B01 through V03), and the Amendment record (A01) is not provided.
For amendment to delete or replace a bill of lading quantity, the A01 alone is included, and B01 through V03 are not included in this case. For amendments to add a bill of lading, the Amendment record (A01) is followed by the associated bill of lading transaction records (B01 through V03).
Example – Original Manifest Submission Download:

M01


P01

J01


B01

B02


S01

U01


C01

D01


D02

Note 1 – Continued:
Example – Manifest Amendment [Delete] Download:

M01


P01

J01


A01
Example – Manifest Amendment [Add] Download:

M01


P01

J01


A01

B01


B02

S01


U01

C01


D01

D02
Note 2:


All manifest transmissions will include the shipper name and address information; additionally, the name and address will be included for either the consignee or at least one notify party. The S01/S02/S03 record loop is used for shipper information, the U01/U02/U03 record loop is used for consignee information, and the N01/N02/N03 record loop is used for notify party information. The Shipper Name/Address (S01) record is mandatory in this case. In addition, the N00 record loop is used to report information for secondary notify parties (SNP, Z1) and Customs Brokers (CB).
The following example illustrates use of the various possibilities for party reporting:
Example:

S01 (Shipper)

S02

S03


U01 (Consignee)

U02


U03

N01 (Notify Party 1)

N02

N03


N01 (Notify Party 2)

N02


N03

N00 (Secondary Notify Party [SNP or Z1])


Note 3:

A maximum of 999 Cargo Description (D01) records may be included for each container record. One or more D01 records may be grouped together and preceded by one or more Harmonized Nomenclature (D00) records, in which case the D00 records are applicable to the entire group of D01 records which follows (up to the next D00 record).


A maximum of 999 Marks and Numbers (D02) records may be included for each container record. The D02 records typically follow associated D01 record(s).
The Cargo Description Grouping structure allows for various possibilities as illustrated in the examples below:
Example 1:

C01


D00

D00


D01

D01


D01

D02


D02
Example 2:

C01


D00

D01


D02

D00


D01

D02


D02

D00


D01

D01


D02
Example 3:

C01


D01

D02


D00

D01


D01

D02


D02

D02
Note 4:


Hazardous Material information (V01-V03) is included if hazardous materials are being shipped. The hazardous material records V01, V02, and V03 will follow the Description (D00 and D01) records and the Marks and Numbers (D02) record. One V01, V02, V03 group is allowed for each hazardous commodity. A maximum number of 99 groups per container are permitted.
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