City of cockburn
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Submission N/A Report The additional information provided to address Council’s decision of 15 July 2003, has been added to the front of the report with this information included in the July meeting retained. Advice from the agents for the Gateways Shopping Centre in response to the letter sent from the City in relation to the possible lease of alternative shops for the Success Library, is that they would not be prepared to lease a shop for greater than five(5) years pending the possible redevelopment of the centre in several years time. They have however offered the following alternative:
There will also be legal fees of $1,000 for the drawing up of the lease, stamp duty and a Commercial Register for $29. The cost to equip and furnish the alternative premises and move the existing stock and equipment to the proposed library in shop 1 has an estimated total cost of $75,000. This is comprised of $35,000 for shopfront and cabinetwork for the new shop and making good the existing shop with a further $40,000 for the relocation of existing equipment, purchase of more equipment to meet the needs of the larger space and provision of services such as telephone and internet. There would be no penalty or additional cost imposed on the lessee should it decide to move from the existing shop used as the Success Library to an alternative shop. Written advice has been received from the owners of the Southgate Commercial Centre which are also owners of the Gateways Shopping Centre, that they are not prepared to lease an area within this building for a library, as it is not in harmony with the commercial marketing strategy for this building. At present the service is a recipient in the state government’s $4m in 4 Years plan to improve the level of book stocks in those local authorities that are below the state’s standard of 1.25 per capita. Currently Cockburn stands at about 0.90. The programme will by the end of 2005, have delivered or be about to deliver a total of about 17,500 new books to Spearwood Library. Some 5,900 of Spearwood’s stock is located in Success and a move to shop 1 would enable another 3,000 to 3,500 to go there. While it is difficult to determine exactly when the libraries will run out of space, it is likely that it will happen before the end of 2004, with the programme still having a year or so to run. The alternatives are clear – either material will have to go into store or the State Library will have to be advised that Cockburn can no longer accommodate further material. The Coastal Business Centre (Inc.) has written to the City indicating an interest in establishing a business incubator in the City. A business incubator is a facility that provides office space and business assistance to start up a growth business. The location of a business incubator in a Regional Centre is seen by the Coastal Business Centre as a means of assessing the success of the facility. All construction costs associated with a business incubator would come from external sources. Information included for the 15 July 2003 meeting of Council is as follows. Note that the timetable will have to be altered to reflect the current circumstances. Site Location The white paper was prepared and presented to a briefing session to Elected Members held on 27 May 2003. The white paper presented identified two location options for permanent community facilities constructed by the City; on the community purposes site on the corner of Beeliar Drive and Wentworth Parade in Success and within the proposed Town Centre precinct. It was agreed that on balance, the best option is for the facilities to be located on the community purposes site. The details of the pros and cons of each site are included in the white paper previously provided to Elected Members. Building Dimensions It ought to be noted that the original officer’s recommendation in the Business/Social case included a wet and dry arts area and a crèche. The areas apportioned for each service were also generally larger, in particular the library proposed was 1700m2, giving a total floor area of 3,051m2. Council at its meeting of 21 May 2002, resolved to establish a working party to consider the scope and range of services that could be provided from facilities located in the area. Whilst there was some debate in the working party as to the size of the library, there was general agreement on the following elements that could be included in the facility and their approximate sizes. These are listed as follows: Working Party
* Note that the indicative cost is inclusive of all costs including fees and fit out and has been calculated on the basis of the recommended working party floor area of 2400m2 divided by the estimated total cost of $4,594,800 which equates to $1,914 per square metre. These figures provide a sense of what the various areas would cost and are very much approximations. The total site areas including car parks for the working party proposal and the original administration proposal are 6,100m2 and 6,750m2 respectively. These requirements can readily fit upon the available Success site. The cost of the community facilities construction can only be accurately estimated when Council makes a decision on what services and facilities it would like provided. As an indication the following information is provided: Building Construction Costs Administration Proposal
Sub Total $4,471,400 Fees 8% $357,700
$750,000 ANTICIPATED TOTAL (PRESENT VALUES) $5,579,100 Working Party Proposal
ANTICIPATED TOTAL (PRESENT VALUES) $4,594,800 Depending upon the type of facilities provided for in the building, it is possible that external funding may be sourced. As an indication, the Lotteries Commission may contribute up to $300,000. The level of financial commitment from external parties is dependant upon the nature of the facilities and services provided. Operating Costs: Most of the staff costs associated with the provision of services from the new facilities are already included in the Municipal Budget or come from State/Commonwealth Government sources. The additional costs will arise out of the expansion of the library from the Gateways Shopping Centre, operation of the Council information service and the operating and maintenance of the building itself. BUDGET Library
Information office/building coordinator
Building Operation
There is scope within the existing budgets for services funded from external sources to pay a rental fee for space occupied TOTAL ADDITIONAL OPERATIONAL FUNDS REQUIRED $423,300 Timetable for Development
This rather tight timeframe will require an extension to the current lease for the Success Library from at least September 2005 to March 2006, this is for a seven-month period. Strategic Plan/Policy Implications Facilitating a range of services responsive to community needs. Budget/Financial Implications Council has previously been advised that there was $400,000 budgeted by the Department for Community Development to go towards the project. However, as there was no commitment to proceed with the project by Council the funds had been redirected by the Department. It is expected that additional funds will be available for the project from sources such as Lotteries Commission and the Department for Community Development. However the extent of these funds is dependent upon the scope and nature of the facilities provided. There is provision made within the Principal Activity Plan for the Success Community Facilities to be constructed by the end of 2006 with an allowance of $400,000 made for operating expenses. Should the Council decide to take up a lease of Shop 1, there would be an additional $75,000 required for the relocation and equipment and an additional $21,000 in rent for the balance of the year 1 November 2003 to 30 June 2004. This figure is inclusive of additional power consumption anticipated with a larger area. It is proposed that the $75,000 be drawn from the Community Recreation Facilities Reserve Fund. The additional funds to cover the increased rent will be provided as part of the Budget Review. Legal Implications N/A Community Consultation This would appear unnecessary in respect to the change of the location of the library ‘shop’. The proposal to develop community facilities has been well canvassed. Should Council decide to proceed with this development of the community centre, there would be a community consultation process built into the Architectural services contract. Implications of Section 3.18(3) Local Government Act, 1995 Nil. 17.4
Background Council currently leases from the WAPC at nominal fee an area of 26 hectares, as indicated on the attached plan. The City in turn sub-leases areas of land to the Spanish Club, Murdoch Pines Golf Course and the Lakeside Baptist Church. The areas of land being Lots 172 and 393 Baker Court, North Lake. Submission The Western Australian Planning Commission has written to the City advising that at its meeting of 5 August 2003, endorsed the transfer of the area of Lots 393 and 172 Bibra Lake to the City of Cockburn. Report There has been an indication for many years from the Department for Planning and Infrastructure (previously DPUD) that the owners of the land intend to transfer the whole of Lot 393 and 172 land to Crown Reserve and have it vested in the City for recreational purposes. This action would result in Council being able to control the land without the requirement for approval from DPI to sub lease or alter the conditions off any sub lease. Whilst the intentions of DPI are known, on past experience the actual transfer is likely to take a considerable time. There is a modest income generated from the sub lease areas which would result in no additional costs to Council should the transfer of the land proceed. The most significant advantage to the City of having control over the land is that any decisions on the land could be made promptly without the time consuming process of having to seek approval from the Planning Commission. The Cockburn Ice Arena has indicated an interest in leasing a portion of the land in question to establish a new facility. Under the proposed recommendation, this matter would be dealt with without the involvement of D.P.I. Strategic Plan/Policy Implications
Budget/Financial Implications The Lakeside Baptist Church and Spanish Club pay a lease fee equivalent to the rates for the property. Murdoch Pines Golf pays a portion of the gross turnover which equates to approximately $3,000 p.a. Legal Implications The proposed arrangement will streamline the current arrangements where, under the terms of the head the lease the City is required to seek the agreement of the Western Australian Planning Commission for any changes to or creation of a sub lease. Community Consultation The proposed changes are administrative in nature and of no consequence to the general public. Implications of Section 3.18(3) Local Government Act, 1995 Not applicable as this is related to land vested in the Crown. 17.5
Explanation
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