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Board of Directors and Members Meeting


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International NetCord Foundation

Board of Directors and Members Meeting

Minutes


October 26, 2011 – Rome, Italy


Board Members:

President Etienne Baudoux and Drs. Willem Fibbe, Eliane Gluckman, Gesine Koegler, Matti Korhonen, Joanne Kurtzberg, Arnon Nagler, Cristina Navarrete, Sergio Querol, Paolo Rebulla, Vanderson Rocha and Elizabeth Shpall







Other Representatives

Alessio Ceriani, Timothy Devos and Karen Kryston







Guest:

Michael Boo, Luis Guzman, Michael Jones, Claudia Rodriguez Llanos and Phyllis Warkentin







Staff:

Holger Gressmann and Thomas Joseph

_______________

____________________________________________________________



The meeting was called to order by Dr. Etienne Baudoux at 7:12 p.m. Italian Time.








I.

APPROVAL OF MINUTES







Approval of Minutes

MOTION: (Shpall - Kurtzberg) Approve the minutes of:

  • Executive Committee – January 12, 2011

  • Executive Committee – February 9, 2011

  • Executive Committee – March 9, 2011

  • Board of Directors – April 3, 2011

  • Executive Committee – May 12, 2011

  • Executive Committee – June 8, 2011

  • Executive Committee – July 27, 2011

  • Executive Committee – September 7, 2011 – CARRIED




II.

2011 PROPOSED BUDGET

Approval of Budget


Membership Dues


III.

2011 PROPOSED BUDGET

Approval of Secretary


Approval of Counselor TCR

Page 2


10/26/2011
IV.
Response to Stem Health




MOTION: (Nagler - Shpall) Approve the proposed 2011 NetCord budget. – CARRIED
APPLICATIONS FOR MEMBERSHIP





MOTION: (Nagler - Shpall) Approve the proposed 2012 NetCord budget, with revenues totaling $223,000 and expenses totaling $112,745. – CARRIED
MOTION: (Nagler - Shpall) Request Drs. Querol and Shpall, along with staff, to follow up on outstanding 2011 Membership Dues Invoices. – CARRIED

REAPPOINTMENT OF OFFICERS
MOTION: (Shpall - Kurtzberg) Reappoint Dr. Eliane Gluckman as Secretary for the term of Jan. 1, 2012, through Dec. 31. 2014. – CARRIED
MOTION: (Shpall - Kurtzberg) Reappoint Dr. Joanne Kurtzberg Counselor for Transplant Center Relations for the term of Jan. 1, 2012, through Dec. 31. 2014. – CARRIED
KERTEZA
CONSENSUS: Request Dr. Baudoux to contact Eoin Mac Hale regarding the proposed training workshop during the 2012 EBMT Meeting.

V.

PERUVIAN CORD BLOOD BANK

Assistance for Bank

Follow Up




CONSENSUS: NetCord is willing to give continued support to the Peruvian Cord Blood Bank Project within the limits of its available resources.
CONSENSUS: NetCord advises that the next step for the Peruvian Cord Blood Bank Project is to make sure that the country of Peru has physicians willing to do cord blood transplantations and that those physicians are properly trained to perform such transplantations. If properly funded by the Peruvian Cord Blood Bank Project and the proper Peruvian organizations within the country, NetCord Officers would gladly help the Peruvian transplant physicians find a transplant center to get adequate training.


VI.
Assistance for Virtual Office

VIRTUAL OFFICE
CONSENSUS: Accept and have Dr. Baudoux sign the EMDIScord contract provided by Steiner-Prometheus and to negotiate a payment schedule according to a timeline with achieved milestones throughout the length of the contract.
CONSENSUS: Request Michael Boo to provide the Executive Committee with a letter of agreement that outlines the transition process to EMDIScord and the terms of the $50,000 NMDP grant that will be provided to NetCord.
CONSENSUS: Accept the proposal submitted by Holger Gressmann for the estimated hardware and maintenance “one-time” costs of 12,000 Euros for implementing the Virtual Office transition to EMDIScord.


VII.
4th Edition CB Standards

Online Membership

5th Edition CB Standards


FACT RECOMMENDATIONS
CONSENSUS: Approve the proposed changes on “Use of Biohazard Labels on Cord Blood Units” for the 4th Edition Cord Blood Accreditation Manual with the additional proposal to remove the following sentence: Using biohazard labels on all units without rationale that is documented in facility records is considered a deficiency.
CONSENSUS: Approve the FACT NetCord Online Membership Application (ie Task B) at a cost of $11,750 USD with a projected start date of Spring 2012.
CONSENSUS: Request Dr. Baudoux to identify a NetCord representative to participate on the 5th Edition Cord Blood Standards Committee.


VIII.

MEMBERSHIP APPLICATIONS







Approval of Applications
Page 3

10/26/2011




CONSENSUS: Accept as a Provisional Member of the International NetCord Foundation the King Faisal Specialist Hospital in Riyadh, Saudi Arabia.
CONSENSUS: Suspend as a Provisional Member of the International NetCord Foundation the VivoCell Biosolutions GmbH & Co KG in Graz, Styria, Austria.

This is due to the lack of follow up by VivoCell and the removal of their Cord Blood Unit inventory from the Virtual Office without notice or explanation.


CONSENSUS: Maintain communications and wait for further information and documentation from the Thessaloniki Cord Blood Bank regarding their request for NetCord membership.
CONSENSUS: Maintain communications and wait for further information and documentation from the Royan Stem Cell Technology Cord Blood Bank regarding their request for NetCord membership.
CONSENSUS: Maintain (ie on-hold) as a Provisional Member of the International NetCord Foundation the HealthBanks Cord Blood Bank Taipei, Taiwan.








IX.

INFORMATION REPORTS




X.

The informational reports listed below were received:

• CD34 Counting in Thawed Cord Blood Units – Dr. Saccardi

• Financial Report – Mr. Joseph

• Autologous Banking Survey – Dr. Baudoux

• Committee Updates – Committee Chairs

FACT Meeting Minutes, September 6, 2011 – Dr. Baudoux

• New Hidden Webpage – Mr. Joseph

• FDA Licensure and NMDP Update – Mr. Boo

• WBMT Questionnaire – Dr. Shpall

• 2011 World Cord Blood Congress Summary – Dr. Gluckman

• 2012 Proposed Workshop – Dr. Gluckman

• 2013 World Cord Blood Congress Summary – Dr. Gluckman



FUTURE BOARD MEETINGS
CONSENSUS: The next NetCord Board of Directors meeting will take place prior to the 2012 EBMT Meeting in Geneva, Switzerland.







XI.

ADJOURNMENT
The meeting was adjourned at 10:35 p.m. Italian Standard Time.






Submitted by:



Eliane Gluckman
By: Thomas L. Joseph






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