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Annual general meeting


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ANNUAL GENERAL MEETING

MINUTES

Tuesday 28 April 2015

7pm

Tauriko School Staffroom








  1. WELCOME AND APOLOGIES

Meeting opened at 7.05pm.


Present: Catherine Lord, Richard van Dijk (BOT rep), Jolene Nelson, Liz Saunders, Michelle Roscoe, Michelle Chapman, Cushla Parish, Paula Simmonds, Andrea Lockett (Staff rep).
Visitors - Suzanne Billington, Michelle Smith,
Apologies: None.


  1. MINUTES OF THE 2014 AGM MEETING – 12th June 2014

Accepted by Richard van Dijk. Seconded by: Catherine Lord




  1. CHAIRPERSONS REPORT:

Jolene thanked all those on the PTA who have put in such a lot of effort this year. Great ideas have turned into some great results including, the car boot sale, the quiz, the gala, the sausage sizzles, milo and marshmallow night, the ice cream sundae days, the entertainment books and, the duathlon and it was great to see the children using the pool last term knowing that will continue for a few more summers yet.


Jolene particularly thanked Catherine for all her behind the scenes effort in the Treasurer role; Suzanne for her positivity and her open door; Lisa for her support; Jon for his advice and help; and Kaye, Leana and Carolyn for their continued help.
Accepted by Richard van Dijk. Seconded by Catherine Lord.


  1. FINANCIAL REPORT:

Catherine presented the balanced Financial Report for the year ending 31 March 2015.


$28,358.26 was donated to the school during 2014/15 for:


  • Apple TV’s and Maths Resources - $1500.

  • Scholastic Book Fair - $1000

  • Pool funds - $22,000

  • Sports gear - $2758.26

  • Classroom budget incidentals - $1100

There is a remaining balance of $3,622 as at 31 March 2015.


Accounts are proposed to be independently audited by Matt Potton as per the 2013/14 financial year.
Accepted by Catherine Lord. Seconded by Jolene Nelson.



  1. TEACHERS REPORT:

As presented by Andrea Lockett. On behalf of the staff, Andrea thanked the PTA for the dedication and commitment over the past year, particularly in terms of fundraising and in helping to build the school community. The sports equipment, the library books, the technology, the pool and the classroom budget incidental increases were all very much appreciated.


Accepted by Catherine Lord. Seconded by Jolene Nelson.


  1. CONSTITUTION AMENDMENTS




  • No changes were made to the constitution for the 2015/16 year.




  1. PTA NOMINATIONS FOR 2015/16




  • Retiring Committee Members:

Terri Ewart, Jo Te Whaiti, Suz Le Comte, Lynda Palfrey.

Retiring members were thanked for their contributions.




  • Nominations:

Chairperson – Jolene Nelson. Nominated by Richard van Dijk. Seconded by Liz Saunders.
Treasurer – Catherine Lord. Nominated by Richard van Dijk. Seconded by Liz Saunders.
Secretary – Cushla Parish. Nominated by Jolene Nelson. Seconded by Catherine Lord.
Committee Members - Richard van Dijk (BOT rep), Liz Saunders, Michelle Roscoe, Michelle Chapman, Paula Simmonds, Andrea Lockett (Staff rep). Nominated by Jolene Nelson. Seconded by Catherine Lord.


  1. OTHER BUSINESS

Jo Te Whaiti is currently signatory. The new Secretary elected to replace her as signatory.


Suzanne Billington thanked the passionate team of PTA members for their considerable effort and for having the best interests of Tauriko School at heart. Suzanne specifically acknowledged appreciation for the community building events held by the PTA.


  1. NEXT MEETING – April/May 2016. Date to be advised



Meeting closed at 7.14pm.


Minutes taken by Jolene Nelson


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