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HIV Prevention Planning Council (HPPC)

Executive Committee

Thursday, July 12, 2012

9:30-11:00 AM

25 Van Ness Avenue, 6th Fl Conference Room

San Francisco

Minutes
Voting Members Present: Charles Fann, Isela González, Jose Luis Guzman, Derrick Mapp, Tracey Packer
Non-Voting Members Present: None
Staff Present: Eileen Loughran, Oscar Macias, Jenna Rapues
Public Present: None
1. Welcome, Announcements & Agenda Changes

  • Meeting called to order at 9:10am

  • Facilitator: Tracey Packer

  • No announcements

2. Public Comment



  • No public present.

3. Member Response to Public Comment



  • No public present.

4. Review and Approval of June 28th Executive Committee minutes (Action item/vote)



  • No changes to the minutes. Approved by consensus.

5. Recruitment (Action Item / Vote)



  • Review and discuss Membership recommendations.

    • A grid outlining the scores of each applicant that interviewed for membership was distributed to the group. (Copies are available by request)




    • The Membership Transition Work Group (MTWG) recommended moving forward with14 candidates that had an interview score of 40 points and above. The MTWG also recommended not considering appointment to applicants with interview scores of 33 points and below. After the 14 recommended appointments, 2 Non-appointed seats will still be open for discussion because there are a total of 16 Non-appointed seats available.




    • After much discussion, the MTWG was unable to agree on a recommendation for the last 2 open seats out of the candidates that scored between 39-34 points. Therefore, the MTWG decided to have the Executive Committee make the final decision for the additional two selections.

    • The Executive committee reviewed the membership composition of the applicants who scored 40 and above. The Executive committee also reviewed membership criteria developed by the Membership Work group (and approved by the HPPC in May 2012) and other criteria noted in the policies & procedures.




    • The group also reviewed the requirements by the 3 funding sources (Enhanced Comprehensive HIV Prevention Planning (ECHPP) (Centers for Disease Control and Prevention (CDC), Minority AIDS Initiative-Targeted Capacity Expansion (MAI-TCE) (Substance Abuse and Mental Health Administration (SAMHSA), and CDC Funding Opportunity Announcement (FOA) for State and Local Health Departments.




    • During the discussion, the group identified possible membership gaps (Asian, African American males, and transfemales), and the need for a mentorship plan.




    • A discussion was held regarding affiliated versus non-affiliated members. It was recommended by the Membership work group (in May 2012) to further define what non-affiliated means in a future work group.




    • The Executive committee held a discussion regarding the 2 available seats. Given the membership composition of the 14 individuals moving forward, membership gaps, priority populations, and experience/expertise of candidates, the Executive committee recommends to appoint Erin Armstrong and Aja Monet for the 2 available seats.




  • Vote and approve appointments

    • Given the analysis of the top 14 candidates, Isela moved to approve the recommendation of the block of candidates (numbered 1-14) on the grid with scores ranging from 49.6 - 40.33. Derrick seconded. The motion passed with the following vote:




Voting Member

Vote

Charles Fann

Yes

Isela Gonzalez

Yes

Jose Luis Guzman

Abstain

Derrick Mapp

Yes

Tracey Packer

Yes




    • After discussing the four candidates with scores between 39-34, Jose Luis made a motion to recommend appointment for Erin Armstrong and Aja Monet. Isela seconded the motion. The motion passed with the following vote:




Voting Member

Vote

Charles Fann

Yes

Isela Gonzalez

Yes

Jose Luis Guzman

Yes

Derrick Mapp

Yes

Tracey Packer

Yes


6. Interim Leadership (Possible vote)

    • Having identified the new HPPC membership body, the Executive Committee discussed interim leadership. The group identified interim leadership based on past leadership or experience, work experience, and previous time on Council.




  • The group came up with the following names: Richard Bargetto, Gayle Burns, Michael Discepola, David Gonzalez, Jose Luis Guzman, and Gwen Smith. There was discussion about Michael Discepola and Gwen Smith’s time availability due to workload.




    • The group came up with an interim leadership plan with 2 alternates in case initial recommendations are not available or interested.




    • The members to recommended to fill the interim Community Co-Chair positions include:

    • Members recommended to fill the interim Community at Large Member positions include:

      • David Gonzalez and Richard Bargetto




    • Charles made a motion to vote the suggested Council members as interim HPPC leadership with Gwen Smith and Michael Discepola as alternates if the position is not accepted by the initial group. Derrick seconded the motion. The motion passed with the following vote:

Voting Member

Vote

Charles Fann

Yes

Isela Gonzalez

Yes

Jose Luis

Yes

Derrick Mapp

Yes

Tracey Packer

Yes




    • HPS will contact members about their availability to fulfill the interim leadership position.




    • A call for nominations will go out in August and a vote will occur at the October or November meeting (yet to be scheduled). Any interested non-appointed members will be invited to run for one of the leadership seats.

7. Outline for Orientation (Possible vote)



  • This item was tabled. Comments on agenda will be forwarded to HPS staff.

8. August HPPC Agenda (Possible vote)



  • This item was tabled. Comments on agenda will be forwarded to HPS staff.

9. Closure, Summary, & Evaluation



10. Adjournment

  • 11:15am


Minutes prepared by Oscar Macias, reviewed by Jenna Rapues, and Eileen Loughran.



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