Regular Board Meeting
Unified School District No. 363
July 12, 2010
305 Wiley, Holcomb, KS
Board of Education Members:
Tim Miller (President), Mary Ann Bennett, Julie Chamberlain,
Matthew Jones, Gayla Lohfink, Jay Powers, Tom Schuetz
Members Present: Julie Chamberlain, Matthew Jones, Gayla Lohfink, Tim Miller, Tom Schuetz
Administrators Present: Michael Estes, Demitry Evancho, Chad Krug, Demitry Evancho
Others: Rachel Gray, Rob McCallister, Deb Nicholson, Sam Mesa, Michelle Komlofske
At 7:30 p.m., Tim Miller called the meeting to order. Mary Ann Bennett and Jay Powers were absent.
Election of Officers -president/vice
Matthew Jones nominated Tim Miller for the office of president and moved nominations cease and to cast a unanimous ballot. Tom Schuetz seconded the motion. Motion carried: 5-0
Julie Chamberlain nominated Mary Ann Bennett for the office of vice-president and moved nominations cease and to cast a unanimous ballot. Matthew Jones seconded the motion. Motion carried: 5-0
Matthew Jones moved, seconded by Gayla Lohfink, to approve the agenda as presented. Motion carried: 5-0
Following discussion, Tom Schuetz moved, seconded by Gayla Lohfink, to approve the consent agenda. The February 2011 board meeting is scheduled for 02/14/11 rather than 02/07/11. Motion carried: 5-0
A. minutes – June 14, 2010
Rebecca Garcia – custodian
E. re-organizational items
Appointments: 1) Michelle Komlofske, Clerk; Linda Hamilton, Deputy Clerk; Deb Nicholson, Treasurer; 2) building principals (Jarrod Stoppel, Chad Krug, Michael Estes) as attendance officers; 3) building principals (Jarrod Stoppel, Chad Krug, Michael Estes) as truancy officers - K.S.A. 72-1113; 4) Demitry Evancho - director of federal programs, representative for Title VI, VII, Title IX, and Section 504, hearing officer for free and reduced meal application, authorized representative for the food service program, district QPA chairperson; Impact Aid; 5) Michael Estes – Title I Director; 6) Cindy Keller – determining officer for food service program; 7) Chad Krug – homeless liaison; 8) Deb Nicholson - KPERS representative; 9) Linda Hamilton - Freedom Information Officer; 10) Sam Mesa - transportation director; 11) Rob McCallister – Maintenance Director
Designate: 1) The Garden City Telegram - official district newspaper for publication of school notices; 2) The First National Bank of Holcomb and The First National Bank of Garden City - district's official banks for board funds K.S.A. 9-1401; 3) Demitry Evancho, Michelle Komlofske, Linda Hamilton, Deb Nicholson, - authorized personnel to have access to safe deposit box; 4) valid signatures for various bank accounts; 5) building principals to suspend/expel students; 6) building principals and building maintenance personnel to report crimes that occur on school grounds; 7) Dr. Michael Baughman - workers compensation.
Consider: 1) Adoption of 1,116 hour calendar for 2009-2010 school year - K.S.A. 72-1106; 2) annual G.A.A.P. Waiver of Requirements for generally accepted accounting principles - K.S.A. 75-112-a; 3) destruction of old records - K.S.A. 72-5369; 4) early payment requests – K.S.A. 72-105(b); 5) mileage reimbursement - K.S.A. 75-3203-a – .50 cents per mile (state rate); 6) adopt resolutions to set petty cash limits for needed school district expenditures - K.S.A. 72-8208 - district limit ~ $1,000, buildings ~ $500; 7) adopt resolution to set guidelines for high school, middle school and elementary activity accounts and gate receipts - K.S.A. 72-8208a; 8) rescind/adopt board policies; 9) phone transfer between accounts of district funds;
July 12, 2010/Minutes
10) set emergency substitute rate @ $90 per day an standard substitute rate @ $100 per day; 11) cooperative agreement with Garden City Community College for enrollment of secondary students; 12) set meeting time, date and location for board of education meetings at the Board Office located at 305 Wiley in Holcomb- 07/14/10 @ 7:30 p.m; 08/09/10 @ 7:30 p.m.; 09/13/10 @ 7:30 p.m.; 10/11/10 @ 7:30 p.m.; 11/08/10 @ 6:30 p.m.; 12/13/10 @ 6:30 p.m.; 01/10/11 @ 6:30 p.m.; 02/14/11 @ 6:30 p.m.; 03/07/11 @ 6:30 p.m.; 04/11/11 @ 7:30 p.m.; 05/09/11 @ 7:30 p.m.; 06/13/11 @ 7:30 p.m.; - K.S.A. 72-8205; 13) appoint board attorney; Wayne Tate; 14) appoint board members to committees:
1. capital improvement – Matt Jones, Tim Miller 5. HPEC second alternate – Tom Schuetz
2. curriculum – Gayla Lohfink, Julie Chamberlain 6. insurance – Julie Chamberlain, Tom Schuetz
3. HPEC representative - Mary Ann Bennett 7. negotiations - Matt Jones, Tom Schuetz
4. HPEC alternate - Gayla Lohfink 8. public relations – Matt Jones
Julie Chamberlain moved, seconded by Matthew Jones, to approve the claims in the amount of $815,039.92 for the period ending 06/30/10. Motion carried: 5-0. Gayla Lohfink moved, seconded by Matthew Jones to approve the claims in the amount of $373,784.88 for the period ending 07/12/10.
All staff will be welcomed back at the district in-service scheduled on Monday, August 9th at the high school. The meeting will begin at 8:00 a.m. The employee picnic and swim is scheduled for Tuesday, August 10th at 6:30 p.m. at the HRC swimming pool.
Work has begun on the 2010-2011 district budget.
A draft 504 plan has been written for review.
There are no additions to Mr. McCallister’s report
There are no additions to Mr. Mesa’s report
Mr. Estes updated the elementary school handbook for the 2010-2011 school year
Mr. Krug had no additions to his report
Mr. Stoppel had no additions to his report
New Business -policy revisions
The board reviewed suggested policy revisions as approved by KASB. The purpose of the revisions is to make the policies easier to administer. In some cases, policy recommendations reflect changes in state or federal legislation that require school boards to adopt new policies. Members examined policies as a first reading and changes were identified by strikes and/or bold type. Board members will consider adopting updated policies at the next board meeting.
-date for budget hearing
Gayla Lohfink moved, seconded by Tom Schuetz to set the 2010-2011 budget hearing date for Monday, August 9, 2010, at 7:30 p.m. in the board office located at 305 Wiley, Holcomb, Kansas. Motion carried: 5-0.
-substitute teacher handbook
Julie Chamberlain moved, seconded by Matthew Jones to rescind the 2009- 2010 substitute teacher handbook and adopt the 2010-2011 substitute teacher handbook as presented. Motion passed: 5-0.
-teacher evaluation handbook
Julie Chamberlain moved, seconded by Tom Schuetz to rescind the 2009-2010 teacher evaluation process hand book and approve the teacher evaluation process handbook for 2010-2011 as presented. Motion carried: 5-0.
Tom Schuetz moved, seconded by Matthew Jones to rescind the 2009-2010 classified employee handbook and approve the 2010-2011 classified employee handbook as presented. Motion passed: 5-0.
-elementary school handbook
Gayla Lohfink moved, seconded by Julie Chamberlain to rescind the 2009-2011 elementary school handbook and approve the 2010-2011 elementary handbook as presented. Motion carried: 5-0.
-2010/2011 food service agreement
Tom Schuetz moved, seconded by Matthew Jones, to approve the 2010-2011 Child Nutrition Program Renewal Agreement. Motion carried: 5-0.
Matthew Jones moved, seconded by Tom Schuetz, to approve the high school and middle school staff supplemental contract recommendations for the 2010-2011 academic year as presented. Motion carried: 5-0 (copy attached)
-season pass rates
The board reviewed season pass rates for the 2010-2011 school year for the middle school and the high school. The high school will offer season passes for individual sports and all season sports passes. The middle school will offer an overall season pass - $50 family; $30 adult; $10 student. The high school rates are: Football - $25 family; $10 adult; $5 student.
July 12, 2010/Minutes
Basketball - $50 family; $20 adult; $15 student. Football/Basketball - $75 family; $30 adult; $20 student. Baseball - $25 family; $10 adult; $5 student. Softball - $25 family; $10 adult; $5 student. All sports season pass at high school - $100 family; $50 adult; $35 student. Matthew Jones moved, seconded by Julie Chamberlain to approve the 2010-2011 season pass rates for the high school and middle school as presented. Motion carried: 5-0.
-athletic training services
The board reviewed one bid for athletic training services for students for the 2010-2011 school year. Julie Chamberlain moved, seconded by Gayla Lohfink to accept the bid from Accelacare Physical Therapy for $750. Motion passed: 5-0.
At 9:25 p.m., Julie Chamberlain moved, seconded by Matthew Jones, to enter executive session to discuss personnel matters for fifteen minutes following a five minute recess. Executive session is necessary to protect the privacy rights of an identifiable individual(s). Motion carried: 5-0.
At 9:45 p.m., the board reconvened in open session.
Matthew Jones moved, seconded by Julie Chamberlain to adjourn the meeting at 9:45 p.m. Motion carried: 5-0.
Respectfully submitted: Approved:
Michelle Komlofske, Clerk Tim Miller, President