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11th eavp meeting – Villers-sur-Mer (France) 11th – 15th June 2013 11th eavp meeting – Villers-sur-Mer (France)


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11th EAVP meeting – Villers-sur-Mer (France)
11th – 15th June 2013

11th EAVP meeting – Villers-sur-Mer (France)
11th-15th June 2013

Organized by:
Paléospace-l’Odyssée, Museum of Palaeontology


First circular

Dear Colleagues,

We would like to invite you all to the 11th meeting of the European Association of Vertebrate Palaeontologists (EAVP) that will be held in Villers-sur-Mer (France) from June 11th to June 15th 2013. The venues of the meeting will be the Paleospace-l’Odyssée and the cinema, located close to one another in the town centre of Villers-sur-Mer.

The Paléospace-l’Odyssée is a new museum, where one may discover the fossils collected in the ‘Vaches noires’ cliffs, located West of the town. It caters for all kinds of visitors, from kids and families to fossil experts, who can admire the fossil collections and the skeletons of marine reptiles, witnesses of the Jurassic times in the Villers-sur-Mer area.

In 2011, a venue was purpose-built to house this new museum near the wetland of Villers-Blonville. Only 7 km from Deauville, 200 km from Paris and 100 meters from the Channel, the geographical location of Paléospace-l’Odyssée is ideal with regards to the three main themes it aims to promote:

-Time and Palaeontology, with the proximity of the ‘Vaches noires’ cliffs, a 5 km long Callovian-Oxfordian and Cenomanian outcrop by the sea, where, thanks to erosion, new fossils become exposed every day on the beach.

-Time measurement, with Villers-sur-Mer located precisely on the Greenwich meridian.

-Time, Nature and Human Beings, with the proximity of the Villers-Blonville wetland.



www.paleospace-villers.fr


Topics

This meeting, as with all the previous EAVP meetings, follows the general objectives of the Association to promote and encourage communication and collaboration as well as to bring together the Vertebrate Palaeontology community of Europe through the organization of such a meeting in a different country every year. Delegates are invited to provide oral and poster presentations that cover all aspects of Vertebrate Palaeontology.




General assembly and auction

The annual meeting of the EAVP members will take place on Thursday 12th of June. The usual auction in support of the Raymonde Rivoallan Fund will take place after the meeting. Please remember to bring items for the auction!



Preliminary Programme

Tue June 11th: Arrival, registration, reception and free visit to Paléospace-l’Odyssée, Museum of Palaeontology
Wed June 12th: Scientific presentations, general assembly, auction, tour of the town

Thu June 13th: Poster session, scientific presentations, Conference dinner.

Fri June 14th: Scientific presentations, reception by the Palaeontological association of Villers-sur-Mer. Public conference.

Sat June 15th: Field trip to Callovian-Oxfordian cliffs of the Vaches noires (Villers-sur-Mer), visit to the storeroom of Paleospace. Public conference.
SAPE session on fossil birds
A special half-day session on fossil birds will be held during the meeting, co-organized with the Society of Avian Paleontology and Evolution. Presentations (oral or posters) on all aspects of palaeornithology are welcome. For more details, please contact Eric Buffetaut: eric.buffetaut@sfr.fr
Raymonde Rivoallan Fund
As for previous EAVP meetings, the Raymonde Rivoallan Fund will provide two 250 € grants for students presenting a communication at the meeting. Selection will be made on the basis of an abstract and a CV. More information will be provided in the second circular.


Technical information


Posters The size should not exceed 84 cm wide x 118 cm high (A0 portrait format). Presenters are requested to hang their poster at the beginning of the meeting, or during coffee breaks, so that the posters will be on display during talks, coffee and lunch breaks. There will be a dedicated poster session, during which authors will have the opportunity to present their work.

Registration fees:




Student EAVP

members

EAVP members

and

non EAVP students

Non EAVP members

11th EAVP meeting

(incl. abstract volume)

30 €

50 €

60 €

Conference dinner

30 €




Payment
There are 3 possible payment methods:

1) Cash payment during registration at the entrance of the museum.


2) Bank cheque payable to the following account (only cheques drawn on French banks can be accepted). Ordre: Régie Paléospace l’Odyssée.

3) Transfer payment to the following account

Bank: Banque de France

Bank address: DRFIP Basse-Normandie-Calvados



7 bd Bertrand 14034 Caen Cedex-France

Account owner: Régie Epic l’Odyssée-Paléospace

Account Number: 10071 14000 00002000530 57

IBAN Code: FR76 1007 1140 0000 0020 0053 057

BIC/SWIFT Code: TRPUFRP1
Please specify the object of your Transfer payment. Object: Congrès EAVP

Transport

By Plane

The nearest airports are Deauville (15 minute drive to Villers-sur-Mer) and Paris (2 hour drive to Villers-sur-Mer).




By Train

The nearest major railway station is located in Deauville. We can arrange bus and minibus transport to and from the station should you require it, in which case we will ask you to inform us.


There are but a few trains stopping at the local station in Villers-sur-Mer, but there are local buses (“Bus verts du Calvados”, line 20, travel time about 20 minutes: http://www.busverts.fr/upload/fiches_horaires/L20S1.pdf) from Deauville rail station to Villers-sur-Mer.

You may find detailed appropriate information about trains here: http://www.voyages-sncf.com/


                  
Accommodation
Please note that Villers-sur-mer is an area very popular with tourists. We advise that you book your accommodation early for the meeting.
Regarding accommodation, there is a selection of various hotels, B&B’s and apartments in Villers and the vicinity, offering a wide range of prices. We kindly ask you to arrange your booking directly.

Information about accommodation in Villers can be found on the multilingual website of the Villers Tourist Office:


http://www.villers-sur-mer.fr/ota/
A selection of hotels:
Hôtel Ibis:

http://www.ibis.com/fr/booking/hotels-list.shtml
Le Domaine de Villers

http://www.domainedevillers.fr/
Hôtel des Falaises

http://www.hotelvillerssurmer.com/
  A reduced rate is available for EAVP meeting attendees, subject to early booking:
                                                    Weekdays                      Week-end

                                                                                    (Friday-Saturday)

One twin room                              68€                     73€

Four double rooms                      68€                    73€

Two 3-bed rooms                         79€                    88€

Two 4-bed rooms                   89€                    99€


Petit déjeuner                 8.00 €

Taxe de séjour                 0.80 €


/per night

La Celloise (for students or other participants with limited funding.):

It is worth mentioning that the city of Villers has made 30 bed-spaces available for the duration of the meeting in a large house (‘La Celloise’) located in the town center. La Celloise is fully equipped, with private and communal bathrooms and a communal kitchen, and is home in the Summer to seasonal workers (lifeguards, etc.). These rooms (single, double, and dormitory) would be ideal for students or other participants with limited funding. The cost will be about 15€ per night. There are only 30 places available and they will be attributed on a first-come, first-served basis. So book early! For details please contact the organizers.




Camper vans:

If you wish to travel by camper van, we can reserve a space for you near the Museum (10 euros per night with water and electricity). Inform us in advance for booking (There are only 14 locations).



Registration Form

11th EAVP Meeting – Villers-sur-Mer, France

11th – 15th June 2013
Please return this registration form before the 1st of February to:

Laurent Picot l.picot@paleospace-villers.fr

and Eric Buffetaut eric.buffetaut@sfr.fr
Name ………………………………………………………………………………………………….............

Institution ………………………………………………………………………………….............................

Postal address ........................................................................................................................................

Email ......................................................................................................................................................


  1. Status/Payment for:

Student EAVP member 30€


EAVP member/Non-EAVP student 50€
Non EAVP member 60€


  1. Do you intend to give a presentation? Y/N

Oral presentation, Title: ………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

Poster, Title:

………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………




  1. Do you plan to attend the conference dinner? (30€) Y/N




  1. Do you plan to attend the field trip on Saturday? (free) Y/N




  1. Do you want to participate to the tour of the town (Wed 12-20 h) Y/N




  1. If you are a student, do you wish to book a place at the “Celloise”? These rooms will be made available during the meeting and would be ideal for students or other participants with limited funding. The cost will be 15€ per night. There are only 30 such places on offer Y/N Number of nights:


KEY DATES AND DEADLINES

Preliminary registration: 31 January 2013


2nd Circular and call for conference papers and abstracts: February 2013

Deadline for abstract submission: March 31st 2013


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